HomeMy WebLinkAbout09 - C-3512 - Bayshores Water Main ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
May 13, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Michael J. Sinacori, P.E., Principal Civil Engineer
949 -644 -3311
msinacod @city.newport- beach.ca.us
SUBJECT: BAYSHORES WATER MAIN REPLACEMENT - AWARD OF CONTRACT
NO. 3512 AND APPROVAL OF AMENDMENT NO. 1 TO CIVILTEC
ENGINEERING PROFESSIONAL SERVICES CONTRACT
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3512 to Cody Engineering, Inc. for the total bid price of
$591,230 and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $59,000 to cover the cost of unforeseen work.
4. Approve Amendment No. 1 to Professional Services Agreement with Civiltec
Engineering Inc. increasing their compensation $12,535 for additional design
services related to the subject project and authorize the Mayor and City Clerk to
execute the Amendment.
DISCUSSION:
At 2:00 P.M on April 30, 2003, the City Clerk opened and read the following bids for this
project:
TOTAL BID AMOUNT
$591,230.00
$598,410.00
$619,342.62
$638,380.00
$668,748.00
$696,558.00
$697,970.00
BIDDER
Low
Cody Engineering
2
GCI Construction, Inc.
3
W.A. Rasic Construction Co.
4
P & J Utility Co.
5
Special Services Contractors
6
Valverde Construction
7
SRD Engineering
TOTAL BID AMOUNT
$591,230.00
$598,410.00
$619,342.62
$638,380.00
$668,748.00
$696,558.00
$697,970.00
Subject: Bayshores Water Main Replacement — Award of Contract No. 3512
May 13, 2003
Page: 2
BIDDER CONTINUED TOTAL BID AMOUNT
8 Vido Artukovich & Son, Inc. $855,925.00
9 Majich Brothers, Inc. $933,730.00
10 Beador Construction Co. Non Responsive Bid
11 Savala Construction Non Responsive Bid
The low total bid amount is 12 percent below the Engineer's Estimate of $680,000. The
low bidder, Cody Engineering, Inc., possesses a General Engineering Classification "A"
contractor's license as required by the project specifications. Cody Engineering, Inc.
has satisfactorily completed similar water main construction projects for other public
agencies.
The overhead utilities within the Bay Shores tract are going to be placed underground
(Assessment District No. 70) in the fall of 2003. In an effort to coordinate with other City
improvements and in accordance with the Water Master Plan, staff recommends the
replacement of the deteriorating cast iron pipe section of the Bay Shores water system
servicing these homes before the undergrounding construction begins. The existing
waterline was constructed in the 1950's and relined in 1983. This project provides over
5,000 feet of waterline replacement and the associated house services (see attached
exhibit).
Civiltec Engineering Inc. prepared the contract documents for the Water Main
Replacement Project under their As- Needed Engineering Construction and Support
Services Professional Services Agreement. During the course of the accelerated
design effort, additional efforts were required which required them to exceed their
$25,000 contract amount as described in the attached Amendment No. 1 to their
Agreement. Staff recommends approval of Amendment No. 1 in the amount of
$12,535.
Environmental Review: The project was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines at the time the project was authorized by the City Council.
This exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive.
Funding Availability:
There is $614,218 in funds available to award the contract to Cody Engineering, provide
for the additional $12,535 in design services for Civiltec Engineering, and allow $10,453
for unforeseen conditions. The remaining $48,547 required for contingent construction
Subject: Bayshores Water Main Replacement — Award of Contract No. 3512
May 13, 2003
Page: 3
work can be appropriated subject to approval of the proposed 03/04 fiscal year Water
Master Plan Improvement Program.
Account Description
Water Main Master Plan Improvement Program
Pipeline Master Plan Replacement Projects
Water Main Master Plan Improvement Program
(proposed FY 03/04)
Prepared by:
y
�Michael J. Sinaco''
Principal Civil Engineer
Account Number
Amount
7501 C5500074
$260,536
7501 C5500578
$353,682
7501 C5500074
$48,547
Total: $662,765
Submitted by:
Stephen G. Bad hm`�
Public Works Director
Attachments: Project Location Map
Bid Summary
Civiltec — Professional Services Agreement Amendment No. 1
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AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
AS- NEEDED ENGINEERING AND CONSTRUCTION SUPPORT SERVICES
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT, entered into this day of May 2003, by and between the CITY OF
NEWPORT BEACH, a municipal corporation, (hereinafter referred to as "CITY ") and
Civiltec Engineering, Inc., whose address is 118 W. Lime Avenue, Monrovia, California,
91016, (hereinafter referred to as "Consultant'), is made with reference to the following:
RECITALS:
A. On, May 14, 2002, CITY and CONSULTANT entered into a
Professional Services Agreement, hereinafter referred to as "AGREEMENT, for As-
Needed Engineering Construction and Support Services for a not -to- exceed fee
$25,000.
B. CITY desires to enter into this AMENDMENT NO. 1 to increase
compensation from $25,000 to $37,535.
C. CITY and CONSULTANT mutually desire to amend AGREEMENT,
hereinafter referred to as "AMENDMENT NO. 1 as provided here below.
NOW, THEREFORE, the parties hereto agree as follows:
1. Section 3, Compensation to Consultant: Consultant shall perform
the additional services to prepare the plans and specification for the Project, identified
in attached Exhibit A dated April 23, 2003. The fee for the additional services identified
in this Amendment is $12,535.
2. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
NO. 1 on the date first above written.
APPROVED AS TO FORM:
Robin Clauson
Assistant City Attorney
CITY OF NEWPORT BEACH,
A municipal corporation
M
Steven Bromberg, Mayor
CIVILTEC ENGINEERING, INC.
M
W. David Byrum P.E., President
F: \USERS\PBW\SharedVAgreements \Fy 01- 02 \Civiltec Amendment 1.d0c
05/02/2003
r
14:47 CIVILTEC ENGINEERING INC 4 19496443318
N0.831 901
CIVIL AND ENVIRONMENTAL ENGINEERING, PLANNING AND CONSTRUCTION MANAGLvIENT
April 23, 2003
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663
Attention: Michael Sinacori, P.E., Utilities Engineer
Subject: Budget Amendment to Provide Professional Engineering Services to Design the
Bay Shores Community Pipeline Replacement Project per our On Call Services
Agreement.
Dear Mr. Sinaeori:
G41tee engineering, ine and the City of Newport Beach executed an On Call Services
Agreement dated May 14, 2002, with an initial authorization amount of $25,000.00. The City
expected, as part of the services under this Agreement, Gviltec to perform construction support
as required for the Bayside Marine PRV Station Project as well as the design of 9 -inch and 12-
inch replacement pipelines in the Bay Shores community. The construction support services
have been completed with a total cost of $1,105.00. The Bay Shores Project is complete as of
April 8, 2003 and the following design services were performed.
1. Replace the existing 8 -inch and 4 -inch pipe with a new 12 -inch pipe approximately
700 feet along the westerly community boundary from Marino Drive to the US
Bulkhead Line.
2. Replace the existing 8 -inch and 6 -inch pipe approximately 1150 feet along Marino
Drive and the alleyway between Crestview Drive and Vista Drive from the northerly
end of Marino Drive to the valve just westerly of Waverly Drive. The replacement
pipe will be 8 -inch in size.
3. Replace the existing 6 -inch pipe in the alleyway parallel to and on the northerly side
of Waverly Drive for approximately 500 feet. The replacement pipe will be 8 -inch in
size.
4. Replace the existing 6 -inch pipe in the alleyway paralleling Bayshore Drive from
PCH through the easement from the alleyway to Bayshore for approximately 1220
feet. The replacement pipe will be 8 -inch in size.
5. Replace the existing 4 -inch pipe approximately 660 feet along the PCH frontage
roadway from Bayshore Drive to the valve between lots 56 and 57. The replacement
pipe will be 8 -inch in size.
The original design phase budget was based upon the City of Newport Beach providing
AutoCAD utility and right -of -way base maps of the Bay Shores community. We were to simply
add the utilities found in our research and field locate service meters as part of our routine field
118 W. LIME AVENUE MONROVIA, CA 91016 TEL: (626) 357 -0588 FAX: (626) 303 -7957
05/02/2003 14:47 CIVILTEC ENGINEERING INC 4 19496443318 N0.831 902
City of Newport Beach
A&. Michael Sinacori P.E., Utilities Engineer
April 23, 2003
Page 2
review. We were also to provide plan only design with details of critical connections and
sections of critical crossings as identified in the design process. The established budget was
$16,920.00.
The City of Newport Beach was not able to acquire or provide the anticipated based traps, and
instead supplied an aerial map that we used for the design process. We added right -of -way data,
utilities from the original base maps and all utilities found in our research. This change in the
Scope has caused a significant impact to the anticipated budget. ChOee has expended a total of
$37,535.00 to complete these services, including the construction services for Bayside Marine.
Therefore, we respectfully request a budget amendment to this Agreement in the amount of
$12,535.00.
Please contact me directly with any questions.
Very truly yours,
G7VlL C gineering, inc.
W. Da 'd yrum, P.E.
Pt. cip ngineer
Vice- President
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