HomeMy WebLinkAbout08 - C-3561 - Newport Center Drive & San Nicolas Drive ResurfacingCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
May 13, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, Junior Engineer
949 - 644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: NEWPORT CENTER DRIVE AND SAN NICOLAS DRIVE RESURFACING
- AWARD OF CONTRACT NO. 3561
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3561 to All American Asphalt for the total bid price of
$576,576.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $57,000 to cover the cost of unforeseen work.
4. Approve a Budget Amendment transferring $223,300 of Gas Tax Funds from
Account No. 7181- C5100593 to Account No. 7181- C5100700.
DISCUSSION:
At 10:00 A.M. on April 24, 2003, the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low All American Asphalt $576,576.00
2 R.J. Noble Company $594,246.00
3 Excel Paving $650,493.50
4 Ben's Asphalt Non Responsive Bid
The low total bid amount is 9.3 percent below the Engineer's Estimate of $636,000.
The disparity between the Engineer's estimate and the low total bid amount is due to a
combination of lower bid prices. The low bidder, All American Asphalt, possesses a
General Engineering Classification "A" contractor's license as required by the project
specifications. All American Asphalt has satisfactorily completed similar roadway
rehabilitation projects for the City.
Subject: Newport Center Drive and San Nicolas Drive Resurfacing — Award of Contract No. 3561
May 13, 2003
Page: 2
The work provides for a 2 -inch deep grinding and removal of the existing roadway
surface and the construction of 6,470 tons of asphalt concrete pavement. Selected
failed sections of pavement are to be repaired prior to placement of the new asphalt
surface, all water valves are to be replaced and adjusted to grade, and new pavement
striping will be installed.
In order to minimize inconvenience to the community, All American Asphalt is required
to phase construction so that all ground pavement is resurfaced within 3 days, and one
lane in each direction must remain open at all times.
Environmental Review: This project was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines. This exemption covers the maintenance and alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive. The project involves removal and resurfacing of existing
asphalt concrete roadway.
Funding Availability:
Staff requests approval of a Budget Amendment transferring $223,300 of Gas Tax Funds
from Account No. 7181- C5100593 to Account No. 7181- C5100700. These funds are
available for transfer due to the Newport and Balboa Boulevard Resurfacing Project being
constructed for considerably less money than budgeted. Allocating the Gas Tax Funds
that were not needed for the Newport/Balboa project to the Newport Center Drive and San
Nicolas Drive project is an appropriate use of these funds.
Subject to the approval of the above Budget Amendment, there are sufficient funds
available in the following accounts for the work:
Account Description
Measure M Turnback Fund
Gas Tax Fund
Gas Tax Fund
Water Fund
Prepared by:
i
Sean Crumby
Junior Engineer
Attachments: Project Location Map
Bid Summary
Account Number
7281 C5100700
7181 C5100700
7181 C5100302
7501 C5500074
Total
Submitted by:
Amount
$340,330.00
$223,300.00
$53,746.00
$16,200.00
$633,576.00
Badum
rks Director
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City of (Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 067
AMOUNT: 5223,300.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer funds for the Newport Center Drive and San Nicolas Drive Resurfacing Project C -3561.
ACCOUNTING ENTRY:
Amount
BUDGETARY FUND BALANCE Debit Credit
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Division Number
Account Number
` Automatic System Entry.
1
Signed: s % -
Fi anci I Approval: Administr live Services Director Date
i
Signed: 1'
Administrative Approval: City Manager Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7181
Gas Tax Fund
Account
Number
C5100593
Newport - Balboa /16th St to 26th St $223,300.00
Division
Number
7181
Gas Tax Fund
Account
Number
C5100700
Npt Ctr Drive and Fernleaf Rehab $223,300.00
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
` Automatic System Entry.
1
Signed: s % -
Fi anci I Approval: Administr live Services Director Date
i
Signed: 1'
Administrative Approval: City Manager Date
Signed:
City Council Approval: City Clerk Date