HomeMy WebLinkAbout10 - C-3378 & BA-071 - Ocean Front Beach Access WalkwaysCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. io
May 27, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, P.E.
949 - 644 -3311
Idalton@city.newport-beach.ca.us
SUBJECT: OCEAN FRONT BEACH ACCESS WALKWAYS - AWARD OF CONTRACT
NO. 3378
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3378 to Terra Pave, Inc., for the Total Bid Price of $67,132, and
authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $6,700 to cover the cost of unforeseen work.
4. Approve a Budget Amendment transferring $13,832 from Tidelands Account No.
7231- C0310684 to Account No. 7231- C5100568.
DISCUSSION:
At 11:00 AM on May 12, 2003, the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low Terra Pave, Inc. $67,132.00
2 Palp, Inc., dba Excel Paving Company 74,800.00
3 Ranco Corporation 91,888.00
The low total bid amount is 2% above the Engineer's Estimate of $66,000.00. The low
bidder, Terra Pave, Inc., possesses a General Engineering Classification "A"
contractor's license as required by the project specifications and has satisfactorily
completed similar paving jobs for various school districts and other Southern California
agencies.
SUBJECT: Ocean Front Beach Access Walkways —Award of Contract No. 3378
May 27, 2003
Page: 2
This project provides for grading beach sand and constructing asphalt walkways toward
the ocean at four locations on the Peninsula (see attached vicinity maps). These sites
and the walkway designs were agreed upon by General Services, Lifeguard, and Public
Works staff. The six -foot wide by varying - length walkways will allow handicapped
persons and other beach visitors closer access to the ocean front and fire rings without
having to traverse beach sand.
The contract requires that all work be completed within 15 consecutive working days,
but not commence until September 2nd
Environmental Review:
A Categorical Exemption has been filed with the County Clerk and a Coastal
Development Permit has been obtained for the project.
Funding Availability:
American Trader Oil Spill funds in the amount of $60,000 have been appropriated for
this project. An additional $13,832 will be needed to complete all the work and the
funds can be transferred from an existing Tidelands project (Rhine Wharf Public Dock),
that has been put on hold for the foreseeable future. Staff recommends approval of a
Budget Amendment transferring $13,832 from Account No. 7231- CO310684 to Account
No. 7231- C5100568 to accommodate the work.
Upon approval of the Budget Amendment, sufficient funds will be available in the
following accounts for award and unforeseen work:
Account Description
Ocean Front Walkway Replacement
Tidelands (Ocean Front Walkways)
Prepared by:
• irk. •
Principal
Attachments: Project Location Map
Bid Summary
Account Number Amount
7295- C5100568 $60,000
7231- CO310684 $13,832
Total $73,832
Submitted by:
Steph. Badum
Publi&Works Director
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City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
PX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 071
AMOUNT: F $13,832.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer budget appropriations for the Ocean Front Beach Access Walkways Project, C -3378.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Amount
Debit Credit
Description
Division
Number 7231 Tidelands - Capital
Account
Number C0310684 Rhine Wharf Public Dock
$13,832.00
Division
Number 7231 Tidelands - Capital
Account
Number C5100568 Ocean Front Walkways & Lighting
$13,832.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Automatic System Entry.
Signed:
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Financial al: Administrative ervices Director
Date —
iSigned:
Administrative Approval: City Manager
Signed:
City Council Approval: City Clerk
Date