HomeMy WebLinkAbout08 - C-3559 - 2002-2003 Citywide Slurry ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
May 27, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 - 644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: 2002 -2003 CITYWIDE SLURRY PROGRAM — REJECT BID FOR
CONTRACT NO. 3559
RECOMMENDATION:
Reject the bid received for Contract No. 3559 and authorize staff to re- advertise the
project.
DISCUSSION:
At 10:00 A.M on May 13, 2003, the City Clerk opened and read the following bid for this
project:
BIDDER TOTAL BID AMOUNT
Low American Asphalt, South $228,800
Only one bid was received and it was over 10% higher for bid Alternate "A" (standard
slurry) and over 12% for bid Alternate "B" (rubberized slurry) than the respective
engineers estimates. This project provides for slurry sealing 685,000 square feet of
roadways and 355,000 square feet of parking areas in various locations throughout the
City. Selected failed sections of pavement are to be repaired prior to placement of the
slurry seal, all water valves are to be replaced and adjusted to. grade, and new
pavement striping will be installed.
Although the Request for Bid was appropriately advertised in conformance with City bid
procedures, the Construction Information Services referred to by the majority of
contractors inadvertently failed to advertise this project. Therefore the subscribing
contractors did not know this project was available for bid.
Staff recommends rejecting the one bid received and re- advertising the project to obtain
competitive bids.
Subject: 2002 -2003 Citywide Slurry Program — Award of Contract No. 3559
May 27, 2003
Page: 2
Environmental Review: This project was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines. This exemption covers the maintenance and alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive. The project involves slurry sealing of existing asphalt
concrete roadways and parking areas.
Funding Availability:
Not applicable at this time.
Prepared by:
Sean Crumby, P.E.
Junior Engineer
Attachments: Project Location Map
Submitted by:
ffG. Badum
Works Director