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HomeMy WebLinkAbout22 - BA-077 - General Plan Update & Environmental Impact ReportCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 22 June 10, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: PLANNING DEPARTMENT TAMARA CAMPBELL AICP, SENIOR PLANNER (949) 644 -3238 tcampbe ll() city. newport- beach.ca. us SUBJECT: PROFESSIONAL SERVICES AGREEMENT AND BUDGET ADJUSTMENT FOR GENERAL PLAN UPDATE AND ENVIRONMENTAL IMPACT REPORT ISSUES: 1) Scope of Work and Professional Services Agreement with EIP Associates for the General Plan Update and EIR. 2) Funding of the General Plan Update. RECOMMENDATIONS: 1) Approve the Professional Services Agreement (PSA) with EIP Associates for the General Plan Update and its EIR. 2) Approve a Budget Adjustment transferring $635,193.00 from the General Fund Unappropriated Reserve to account no. 2710 -8293, and $55,000 from the General Fund Unappropriated Reserve to account no. 2710 -8080 for publishing and printing expenses for two newsletters and project related in -house printing costs. DISCUSSION: Background: The General Plan Update Committee (GPUC) was established in May, 2000 specifically to study the City's need to update its General Plan and to conduct a community outreach program. With the completion of the Visioning Process in November 2002 and the recent completion of a detailed Scope of Work, GPUC voted unanimously to forward the attached professional services agreement including scope, budget and time table to the City Council for approval. GENERAL PLAN SCOPE OF WORK AND EIR — BUDGET, SCHEDULE AND PROFESSIONAL SERVICES AGREEMENT June 10, 2003 Page 2 The Scope of Work was the result of the efforts of a GPUC Scoping subcommittee who analyzed the results from the year -long Visioning Process, conducted a joint study session with the Planning Commission and evaluated information provided from the General Plan Advisory Committee (GPAC). Major features of the detailed Scope of Work address the following: 1) Extent of change to the existing General Plan 2) Public participation and involvement of the Planning Commission and City Council 3) Specific plans, geographic areas, and General Plan topics 4) Technical studies needed 5) Schedule Extent of Change to the Existing General Plan GPUC unanimously agreed that the City needs a comprehensive update to its existing General Plan. A matrix prepared by City Staff and two reports prepared by consultant Woodie Tescher identified deficiencies in the existing document and issues raised in the visioning process. GPUC also recommends preparation of a separate policy document and an appendix for time- sensitive technical data. A consistent hierarchy of goals, policies and programs for each element will be developed and land use, circulation system and infrastructure alternatives will be tested using the traffic and fiscal models. Public Participation and Involvement of the Planning Commission and City Council Providing sufficient opportunity for public input was a high priority for the subcommittee and GPUC, as well as ensuring effective and continual communication between GPAC, the Planning Commission and the City Council. Therefore, the attached Scope of Work includes 4 citywide newsletters, two public workshops, and two summary reports documenting public workshop input. It also includes seven study sessions for the Planning Commission and City Council at key steps in the update process. Key steps include: a) identification of planning issues, b) development of guiding principles, c) formulation of alternative land use and development scenarios, d) evaluation of impacts from alternatives, e) formulation of discussion papers for remaining elements or topics and, f) consideration of the proposed General Plan. This public participation will be related to preparation of the updated General Plan. Additional public meetings and hearings on the plan will occur after it is drafted. Specific Plans Geographic Areas and General Plan Topics The Scope of Work includes evaluation of all specific plans, selected geographic areas and "hot topics." Pages 20 and 34 of the proposed scope list these plans /areas /topics ,� GENERAL PLAN SCOPE OF WORK AND EIR — BUDGET, SCHEDULE AND PROFESSIONAL SERVICES AGREEMENT June 10, 2003 Page 3 for special consideration. Land use alternatives for geographic areas will be prepared and discussion papers for topics such as community character, tourism, coastal bluffs, and view preservation will be presented. Technical Studies The City is already involved with preparing studies for several studies which will be used for the General Plan Update. Studies currently underway or completed include: 1) Fiscal and Economics, 2) Traffic, 3) Hazards, and 4) Biological Resources. GPUC also recommends that other studies include: Noise /Air Quality and Water Resources. EIP will coordinate the work of all technical consultants. Schedule The schedule identifies tasks by month for the next 24 months beginning with approval of the PSA. Budget Section 2.1 of the PSA indicates that the contract and scope of services contains many components of a General Plan and that depending on the outcome or earlier stages of the effort, the City, may decide that some or all of the latter components are not necessary. The PSA indicates that the City may elect to eliminate some components of the scope of services at its sole discretion. The consultant is proposing a consultant budget of $1,006,406.00 which includes further work by the traffic and fiscal /economic consultants and preparation of an EIR. Given the importance of the project to the future of the City, the number of issues to be addressed, the level of detail required in their analysis and the amount of public participation, this amount is justified. It should be noted that the budget reflects a significant amount of time for the EIP Principal, Mr. Tescher, and the agreement requires City approval for a change in EIP personnel. The total amount of the EIP contract is $1,006,406. Funding for this project is currently available from the following sources: Balance in current year appropriation for GP Update $ 171,213 Proposed 2003 -04 budget for GP Update $ 200,000 Requested BA from current year General Fund reserves $ 635,193 CONTRACT FUNDING REQUIRED $ 1,006,406 In addition to funding the EIP contract, staff anticipates costs for the publishing /printing and mailing of two newsletters in FY 2003 -04. Expected costs are as follows: J GENERAL PLAN SCOPE OF WORK AND EIR — BUDGET, SCHEDULE AND PROFESSIONAL SERVICES AGREEMENT June 10, 2003 Page 4 2 newsletters @ $20,000 each $ 40,000 In -house printing costs (reports, discussion papers) $ 15,000 ADDITIONAL FUNDING REQUIRED $ 55,000 Prepared by: Tamara J. CampbelLAICP Submitted by: Sharon Z. Wo9"1/11ssistant City Manager Attachments: Scope of Work, Schedule, Budget Professional Services Agreement Budget Amendment PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, entered into this day of June 2003, by and between CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to as "City "), and EIP Associates, Inc., whose address is 12301 Wilshire Boulevard, Suite 430, Los Angeles, CA 90025, (hereinafter referred to as "Consultant'), is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City intends to conduct a comprehensive General Plan Update. C. City desires to engage Consultant to provide, manage and conduct the comprehensive General Plan Update and prepare an Environmental Impact Report as outlined by the SCOPE OF SERVICES attached hereto as EXHIBIT "A" and pursuant to the terms and conditions contained in this Agreement. D. The principal member of Consultant, for purpose of this Project, shall be Elwood C. Tescher, AICP, Director of Urban Planning and Design. E. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to contract with Consultant under the terms of conditions provided in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the 16th day of June, 2003. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the duties set forth in the SCOPE OF SERVICES, contained in EXHIBIT "A" attached hereto and incorporated herein by reference. 2.1 The contract and the attached SCOPE OF SERVICES contains many components of a General Plan Program. Depending on the outcome of earlier stages of this program, the City may decide that some or all of the latter components are not necessary. Therefore, the City may elect to eliminate some components of the SCOPE OF SERVICES at its sole discretion. 3. COMPENSATION TO CONSULTANT City shall pay Consultant for the services in accordance with the provisions of this Section and the scheduled billing rates, contained in the SCOPE OF SERVICES attached as EXHIBIT "A ". No rate changes shall be made during the term of this Agreement without prior written approval of City. Consultant's compensation for all work performed in accordance with this Agreement shall not exceed the total contract price of One Million Six Thousand Four Hundred and Six Dollars ($1,006,406.00). Compensation from the contingency budget shall only be allowed as approved by the City Manager. Should any components of the SCOPE OF SERVICES be eliminated by the City pursuant to Section 2.1 of this Agreement, the contracted compensation shall be reduced accordingly, consistent with the estimated cost of said components set forth in the budget included in the SCOPE OF SERVICES. 3.1 Consultant shall maintain accounting records of its billings which includes the name of the employee, type of work performed, times and dates of all work which is billed on an hourly basis and all approved incidental expenses including reproductions, computer printing, postage and mileage. 3.2 Consultant shall submit monthly invoices to City, payable by City within thirty (30) days of receipt of invoice subject to the approval of City, and based upon the payment schedule and billing rates included in EXHIBIT "A ". Timely payment of consultant's invoices is a material part of this Agreement. 3.3 Consultant shall not receive any compensation for extra work without prior written authorization of City. Any authorized compensation shall be paid in accordance with such approval. 3.4 City shall reimburse Consultant only for those costs or expenses, which have been specifically approved in this Agreement, or specifically approved in advance by City. Such cost shall be limited and shall include nothing more than the following costs incurred by Consultant: A. The actual costs of sub - consultants (plus 10 percent) for performance of any of the services which Consultant agrees to render pursuant to this Agreement which have been approved in advance by City and awarded in accordance with the terms and conditions of this Agreement. B. Approved computer data processing and reproduction charges (including maps). Professional Services Agreement General Plan Update Page 2 C. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 3.5 Notwithstanding any other paragraph or provision of this Agreement, beginning on the effective date of this Agreement, City may withhold payment of ten percent (10 %) of each approved payment as approved retention until all services under this Agreement have been substantially completed. 4. STANDARD OF CARE 4.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the services required by this Agreement, and that it will perform all services in a manner consistent with the standard of care used in Consultant's industry. All services shall be performed by qualified and experienced personnel who are not employed by City nor have any contractual relationship with the City with the exception of the consulting firms of "Urban Crossroads" and "Applied Development Economics," consulting firms who already have contracts with the City. Consultant represents and warrants to City that it has or shall obtain all licenses, permits, qualifications and approvals required of its profession. Consultant further represents and warrants that it shall keep in effect all such licenses, permits and other approvals during the term of this Agreement. 4.2 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's work promptly, or delay or faulty performance by City contractors, or governmental agencies, or any other delays beyond Consultant's control or without Consultant's fault. 5. INDEPENDENT PARTIES City retains Consultant on an independent contractor basis and Consultant is not an employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the details in means of performing the work provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement which may appear to give City the right to direct Consultant as to the details of the performance of the services or to exercise a measure of control over Consultant shall mean that Consultant shall follow the desires of City only with respect to the results of the services. Professional Services Agreement General Plan Update Page 3 6. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator, and any other agencies, which may have jurisdiction or interest in the work to be performed. City agrees to cooperate with the Consultant on the Project. 7. PROJECT MANAGER Consultant has designated Elwood C. Tescher, AICP, as Project Manager. He shall coordinate all phases of the Project and be available to City at all reasonable times during the Project term. Consultant shall not remove or reassign the Project Manager or assign any new or replacement person to the Project without the prior consent of City. Neither shall Consultant replace other key personnel without the prior written consent of the City. City's approval shall not be unreasonably withheld with respect to removal or assignment of personnel. Furthermore, Consultant guarantees that Elwood C. Tescher, AICP (Project Manager) will personally perform all services delegated to him in the BUDGET outlined in EXHIBIT "A ", unless previous arrangements have been made with City. Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 8. TIME OF PERFORMANCE Time is of the essence in the performance of the services under this Agreement and the services shall be performed by Consultant in accordance with the schedule specified in EXHIBIT "A ". The failure by Consultant to strictly adhere to the schedule may result in termination of this Agreement by City, and the assessment of damages against Consultant for delay. Notwithstanding the foregoing, Consultant shall not be responsible for delays which are due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for the Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 8.1 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator not later than ten (10) calendar days after the start of the condition which purportedly causes a delay, and not later than the date upon which performance is due. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays, which are beyond Consultant's control. Professional Services Agreement General Plan Update Page 4 8.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by either telephone, fax, hand delivery or mail. 9. CITY POLICY Consultant will discuss and review all matters relating to policy and project direction with the Project Administrator in advance of all critical decision points in order to ensure that the Project proceeds in a manner consistent with City goals and policies. 10. CONFORMANCE TO APPLICABLE LAW REQUIREMENT All work prepared by Consultant shall conform to applicable city, county, state and federal law, regulations and permit requirements and be subject to approval of the Project Administrator (designated in Paragraph 18 below) and City. 11. PROGRESS Consultant is responsible to keep the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and progress of the work, activities performed and planned, and any meetings that have been scheduled or are desired. 12. HOLD HARMLESS To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents and employees (collectively, the "Indemnified Parties) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims'), which may arise from or in any manner relate (directly or indirectly) to any work performed or services provided under this Agreement (including, without limitation, defects in workmanship or materials and /or design defects [if the design originated with Contractor]) or Contractor's presence or activities conducted on the Project (including, without limitation, the negligent and /or willful acts, errors and /or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them) regardless of any active or passive negligence or strict liability of City. Contractor understands and acknowledges that the indemnification obligation hereunder is intended to constitute a "Type I" indemnity under California law and extends to and includes Claims arising from the active or passive negligence of Indemnified Parties. Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Professional Services Agreement General Plan Update Page 5 Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in an action on or to enforce the terms of this Agreement. 13. INSURANCE Without limiting consultant's indemnification of City, and prior to commencement of work, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement policy or policies of liability insurance of the type and amounts described below and satisfactory to City. Certification of all required policies shall be signed by a person authorized by that insurer to bind coverage on its behalf and must be filed with City prior to exercising any right or performing any work pursuant to this Agreement. Except workers compensation and errors and omissions, all insurance policies shall add City, its elected officials, officers, agents, representatives and employees as additional insured for all liability arising from Consultant's services as described herein. The insurance policies required are as follows: All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Bests Key Rating Guide: unless otherwise approved by the City Risk Manager. A. Worker's compensation insurance covering all employees and principals of Consultant, per the laws of the State of California. B. Commercial general liability insurance covering third party liability risks, including without limitation, contractual liability, in a minimum amount of $1 million combined single limit per occurrence for bodily injury, personal injury and property damage. If commercial general liability insurance or other form with a general aggregate is used, either the general aggregate shall apply separately to this Project, or the general aggregate limit shall be twice the occurrence limit. C. Commercial auto liability and property insurance covering any owned and rented vehicles of Consultant in a minimum amount of $1 million combined single limit per accident for bodily injury and property damage. D. Professional errors and omissions insurance which covers the services to be performed in connection with this Agreement in the minimum amount of One Million Dollars ($1,000,000.00). Said policy or policies shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days' prior notice has been given in writing to City. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of Consultant's operation hereunder. Consultant shall also procure and Professional Services Agreement General Plan Update Page 6 maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. Consultant agrees that, in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, Consultant shall look solely to its insurance for recovery. Consultant hereby grants to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Consultant or City with respect to the services of Consultant herein, a waiver of any right of subrogation, which any such insurer of said Consultant may acquire against City by virtue of the payment of any loss under such insurance. 14. PROHIBITION AGAINST TRANSFERS Except as specifically authorized under this agreement, Consultant shall not assign, sublease, hypothecate or transfer this Agreement or any of the services to be performed under this Agreement, directly or indirectly, by operation of law or otherwise without prior written consent of City. Any attempt to do so without consent of City shall be null and void. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint- venture or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall be construed as an assignment of this Agreement. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint- venture. 15. OWNERSHIP OF DOCUMENTS Each and every report, draft, work product, map, record and other document reproduced, prepared or caused to be prepared by Consultant pursuant to or in connection with this Agreement shall be the exclusive property of City. Any use of completed documents for other projects and any use of incomplete documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. Consultant shall, at such time and in such form as City may require, furnish reports concerning the status of services required under this Agreement. Professional Services Agreement General Plan Update Page 7 16. CONFIDENTIALITY The information which results from the services in this Agreement, is to be kept confidential unless the release of information is authorized by City. 17. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of his responsibilities under this Agreement, City agrees to provide access to, and upon request of Consultant, one copy of all existing record information on file at City. Consultant shall be entitled to rely upon the accuracy of data and information provided by City without independent review or evaluation. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. 18. ADMINISTRATION This Agreement will be administered by the City Manager's Office. Sharon Z. Wood, Assistant City Manager shall be considered the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his /her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 19. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records during normal business hours. Consultant shall allow inspection of all work, data, documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 20. WITHHOLDINGS City may withhold payment of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of seven percent (7 %) per annum from the date of withholding of any amounts found to have been improperly withheld. Professional Services Agreement General Plan Update Page 8 21. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or a restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other consultants in connection with the Project. 23. CONFLICTS OF INTEREST A. The Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making decisions that will foresee ably financially affect such interest. B. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 24. SUB - CONSULTANT AND ASSIGNMENT City and Consultant agree that sub - consultants may be used to complete the work outlined in the SCOPE OF SERVICES. The sub - consultants, authorized by the City are identified in EXHIBIT "A ". Except as specifically authorized under this Agreement, the services included in this Agreement shall not be assigned, transferred, contracted or subcontracted without prior written approval of City. 25. NOTICES All notices, demands, requests or approvals to be given under this Agreement shall be given in writing and conclusively shall be deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, postage prepaid, first class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Professional Services Agreement General Plan Update Page 9 City of Newport Beach ATTN: Patricia Temple, Planning Director 3300 Newport Boulevard P. O. Box 1768 Newport Beach, CA, 92658 -8915 (949) 644 -3222 Fax 644 -3020 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: EIP Associates, Inc. ATTN: Elwood C. Tescher, AICP 12301 Wilshire Boulevard, Suite 430 Los Angeles, California 90025 (310) 268 -8132 Fax 268 -8175 26. TERMINATION 26.1 In the event either part hereto fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) days, or if more than two (2) days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 26.2 City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days' prior written notice to Consultant as provided herein. Upon termination of this Agreement, City shall pay to the Consultant that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. 27. COMPLIANCES Consultant shall comply with all laws, state or federal and all ordinances, rules and regulations enacted or issued by City. 28. WAIVER A waiver by either party of any breach of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. Professional Services Agreement Genera) Plan Update Page 10 29. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the Parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. Any modification of this Agreement will be effective only by written execution signed by both City and Consultant. 30. PATENT INDEMNITY The Consultant shall indemnify City, its agents, officers, representatives and employees against liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and year first written above. CITY OF NEWPORT BEACH A Municipal Corporation By: Homer Bludau City Manager City of Newport Beach APPROVED AS TO FORM: Robin Clauson Assistant City Attorney CONSULTANT EIP Associates, Inc. By: Terri Vitar, Regional Vice President Professional Services Agreement General Plan Update Page 11 c J City of Newport Beach GENERAL PLAN UPDATE SCOPE OF WORK, BUDGET, SCHEDULE EXHIBIT "A" EIP ASSOCIATES ■ June 10, 2003 The following describes the proposed scope of work that will be conducted by EIP Associates for the preparation of an updated General Plan (GP) and Environmental Impact Report (EIR) for the City of Newport Beach. It has been developed in response to the input from the Newport Beach General Plan Update Committee (GPUC), Planning Commission, and City staff. EIP will serve as the project manager and have primary responsibility for the work tasks and products. Transportation tasks will be conducted by Urban Crossroads and fiscal and economic tasks by Applied Development Economics (ADE). The proposed scope of services is structured in four sections. The technical work tasks to be performed and products are described in the first, the public involvement program is described in the second, including the General Plan Advisory Committee (GPAC) and general public forums, the City's oversight and staff involvement, including the General Plan Update Committee (GPUC), are described in the third, and the technical Geographic Information System (GIS) work scope is described in the fourth. The work program describes each task to be performed, methodologies, and products to be produced. All products will be delivered to the City in electronic format, including text, graphics, and maps, and the City will be responsible for their reproduction and distribution. Miscellaneous memoranda, meeting notes, and other documents will be produced and submitted to the City during the work program in addition to those described herein. ©1 SCOPE OF WORK, BUDGET, SCHEDULE A. TECHNICAL WORK SCOPE 1.0 PROJECT ORIENTATION 1.1 Organizational Meeting A meeting will be conducted with City representatives to: • Introduce and identify the responsibilities of the consultant team and City staff; Confirm the work program objectives, tasks, products, and preliminary schedule; a Establish a schedule for City and consultant management and coordination meetings; • Establish a schedule and procedures for Planning Commission and City Council benchmark study sessions; • Establish protocols for the submittal, review, and approval of consultant work products; and • Identify and obtain relevant studies, reports, plans, environmental documents, and other materials that have not previously been provided to the consultant team. A project schedule will be developed using Microsoft Project 2002 or FastTrack Schedule 8 for monitoring project progress and will be updated at least once each two weeks. Each task item and duration, including starting and ending dates, will be listed. Product • Work schedule in Microsoft 2002 or FastTrack Schedule 8 format. 1.2 Establish Updated General Plan Formats City of Newport Beach General Plan Update W SCOPE OF WORK, BUDGET, SCHEDUL E Formats will be prescribed for the documentation of baseline technical studies, the GP, and EIR, as well as public summary documents and presentation materials. We will meet with City staff to review options and select a preferred organizational format for the GP (existing elements, consolidated elements, topic- based, or other). Product • work product specifications and outline 1.3 Field Reconnaissance A one -day field tour of the City will be conducted by the consultant team with City staff. It is recommended that a van or bus be used with appropriate stops to observe and enable a discussion of pertinent land use, community character, transportation, infrastructure, natural resource, and other relevant issues. The survey will facilitate the common discussion of important planning issues and enable all participants to hear City staff perspectives. 2.0 BASELINE DATA AND ANALYSES A comprehensive database describing Newport Beach's existing conditions and key forecasts and trends that may affect its future will be compiled. This will serve as the framework for Plan policy decisions, supplementing the input received during the Public Visioning Process, and the "Environmental Setting" section of the EIR. The database will be compiled from information available from the City, County of Orange, state and federal agencies, studies recently completed for the Local Coastal Plan (biological and hazards and geo- technical), and preliminary GP Traffic and Fiscal studies. Additional original research and field studies will be conducted for specific topics. This data will be compiled, textually described, mapped in the GIS file (where appropriate), and analyzed. Maps, photographs, illustrations, tables, and charts will be extensively used to facilitate understanding of the data. City of Newport Beach General Plan Update o3 C SCOPE OF WORK, BUDGET, SCHEDULE 2.1 Compile and Analyze Baseline Data COMMUNITY DEVELOPMENT 2.1.1 Land Use a. Existing Land Use. Existing land uses in the City will be depicted on the base map and tabulated by type. As the City does not have an existing parcel -based land use map, this will be accomplished through the interpretation of aerial photographs, in collaboration with City staff, and limited field surveys. The latter will focus on key issue areas that have been identified in the Visioning Process (as documented in the Community Directions for the Future Report) and by the GPUC sub - committee and staff including West Newport, the John Wayne Airport area, Corona del Mar commercial corridor, Old Newport Boulevard, and Mariners Mile. Residential uses will be differentiated according to the type of unit, such as single and multi - family units. Commercial uses will be differentiated according to their function and mix of uses, such as regional retail, neighborhood- serving retail, tourist serving, highway corridor mixed, professional office, and so on. Industrial uses will be classified similarly, such as business park, marine - oriented manufacturing, and so on. Land use categories will be formulated in collaboration with City staff. The quantity of existing uses will be derived from the tabulation of uses documented by Statistical Area and Traffic Analysis Zone (TAZ) that is updated monthly by the City. b. Zoning. The City's existing land use zoning will be depicted. The acreage of each land use category will be tabulated. c. General Plan. The City's existing General Plan land use designations will be depicted on the base map and the potential yield of development tabulated. The latter will define the number of permissible residential units and commercial and industrial building square footage. These will be compared with the tabulation of City of Newport Beach General Plan Update 04 SCOPE OF WORK, BUDGET, SCHEDULE existing uses to determine the additional increment of development that could (theoretically) be accommodated in the City in the future. Development thresholds imposed by Measure S on future General Plan Amendments that require voter approval will be documented. d. Approved and Pending Projects. Development projects that are entitled but unbuilt and those that are currently in the process of review and approval will be documented. Locations will be depicted on the base map and the type and amount of development will be described. This will not encompass minor projects, such as small building additions or renovations. Data will be derived from the City's Permit and Current Planning Case Log. e. Specific and Special Area Plans. Approved Specific Plans and other special area plans will be identified and their location depicted on the base map. We will describe plan objectives, define the types and amount of development accommodated and public improvements, as well as their current status. Information will be obtained from City staff. f. Areas Susceptible to Change. Working with City staff, we will assess the "susceptibility to change" of existing development as determined by input in the Visioning Process, economic obsolescence or underutilization, physical deterioration of buildings and improvements, and /or incompatibility with adjacent uses. Locations will be depicted on the base map. 2.1.2 Urban Form Natural and built elements that contribute to the City's character and urban form will be identified, depicted on the base map, and illustrated by photographs. Natural elements may encompass such resources as the City's coastline, harbor, bay, hillsides, canyons, and open spaces. Newport Beach's overall urban form (districts, corridors, landmarks and focal points, landforms, scenic corridors, and so) and the characteristics of public streetscapes and open spaces will be described. The latter may City of Newport Beach General Plan Update 05 SCOPE OF WORK, BUDGET, SCHEDULE include street trees and landscape, street furniture, lighting, signage, sidewalk and crosswalk paving, and other distinguishing characteristics. The City's land use pattern will be assessed for its defining characteristics based on urban form typologies identified in collaboration with City staff. As examples, (1) residential neighborhoods may be differentiated according to those that exhibit "traditional neighborhood" characteristics (as typified by interconnected street grids, housing oriented to the street, parkways, and similar elements) and those that are "planned suburban" neighborhoods (typified by curvilinear streets, cul -de -sacs, garage prominence on the street, uniform architectural design, and so on); (2) commercial areas may be differentiated according to "automobile - oriented" corridors (e.g., Mariners Mile and Old Newport Boulevard), "pedestrian oriented' corridors (e.g., Corona del Mar), and self- contained centers (e.g., neighborhood shopping centers and Fashion Island); and (3) industrial areas may be differentiated by those developed in a unified "campus" environment and those that developed as independent sites (e.g., harbor - related industrial). 2.1.3 Population and Demographics Working closely with City staff, this task would assemble existing population and employment data for the City of Newport Beach. This work would draw from the 2000 U.S. Census and existing documents, including the City's updated Housing Element, and other studies as identified. Additionally, information would be compiled from the County of Orange's and the Southern California Association of Government's socio- economic databases as they apply to Newport Beach. 2.1.4 Housing The City's updated Housing Element's background data (housing inventory, land availability, socio- demographic characteristics, etc.), analyses (housing need, impediments, etc.), and issues will be compiles and formatted for its inclusion in the Background Report. Where applicable, 1990 data will be updated to reflect the 2000 U.S. Census. City of Newport Beach Genera/ Plan Update s. SCOPE OF WORK, BUDGET, SCHEDULE 2.1 .5 Historic Resources Historic resources previously inventoried by the City will be reviewed and discussed according to their architectural and /or historic significance and value for the community. Literature will be surveyed to identify additional resources not previously complied. Locations will be depicted on the base map and photographs will document their salient characteristics. 2.1 .6 Fiscal and Economic a. Existing fiscal conclusions will be documented for inclusion in the GPU Technical Background Report. This will be based on the published Fiscal Report. b. Identify any key planning issues associated with the conclusions of the Fiscal Report and prior economic market analyses. These may address such topics as the land use mix and existing zoning capacity (e.g., is the City overzoned for commercial uses, other). 2.1.7 Growth Management Existing growth management regulations pertaining to development in the City of Newport Beach will be described. This will include City Measure 5 and Traffic Phasing Ordinance and Orange County Congestion Management requirements. COMMUNITY INFRASTRUCTURE AND SERVICES 2.1.8 Circulation a. Existing transportation network, traffic volumes, levels of service analyses, and other pertinent information will be documented for inclusion in the GPU Technical Background Report. The proposed effort includes compiling data available from the traffic model update effort, as well as compiling /collecting and analyzing additional data City of Newport Beach General Plan Update 07 SCOPE OF WORK, BUDGET, SCHEDULE related to summertime conditions in the beach areas, particularly the Balboa Peninsula. b. Data for additional transportation systems, as identified in the State of California General Plan Guidelines published by the Office of Planning and Research, will be documented including public transit, aviation (John Wayne Airport), bicycle, pedestrian, truck, and other (i.e., marine transportation, including the Balboa ferry). Public transit will include bus services, demand responsive services, and the potential future role of the Centerline project that will pass within one mile of the City of Newport Beach in satisfying the transportation needs of the City of Newport Beach. Existing and planned bicycle and pedestrian facilities will be identified. Any available data on truck activities, including truck traffic volumes and truck routes, will be presented. Marine transport issues will also be identified and discussed. c. Data will be compiled and evaluated for the adequacy of parking (e.g., areas of the Newport Beach of unique concern). The scope of this effort as proposed is limited to obtaining data from City staff regarding qualitative parking issues and any quantitative information that the City can provide. Qualitative information may include existing neighborhood parking permit programs, areas where parking issues /shortages currently exist, and other parking problems that City staff is aware of. Quantitative information that may be available from the City would include public and /or private parking supply data or previous parking utilization studies. The scope of work does not include parking utilization surveys or other field data collection and analysis of the resulting data. If desired, such surveys and analysis can be provided as an additional scope and budget item. 2.1.9 Infrastructure EIP will review Newport Beach's infrastructure master plans and other applicable documents and meet with the respective agencies and service providers to identify service areas, existing and planned improvements, their capabilities to support future growth, and needs to upgrade or City of Newport Beach General Plan Update IMF SCOPE OF WORK, BUDGET, SCHEDULE replace existing facilities to support the City. Areas of the City, if any, constrained by infrastructure limitations will be identified. Resource conservation programs and requirements being or planned for implementation by the service agencies will be documented (e.g., wastewater recycling, storm water recapture and detention, energy conservation, etc.) Infrastructure to be documented will include: • Domestic Water • Reclaimed Water • Sanitary Sewer • Solid Waste • Stormwater and Drainage • Electricity Gas • Telecommunications 2.1 .10 Domestic Water Review EIP will work with the City in the compilation of available baseline information supporting a Water Supply Assessment (WSA) for the GPU. SB 610 and SB 211 require new developments to submit a statement of the source and availability of water for the project. SB 610 imposes these new water planning requirements on projects above a certain size. SB 221 imposes similar requirements on any application to subdivide property. Any project generating demand for water at least as great as that for 500 dwellings requires a Water Supply Assessment (WSA). Where applicable, the local public water supplier is required to prepare the WSA under both SB 610 and SB 221. While these requirements do not currently pertain to GPs, there is pending State legislation that would shift the burden of this assessment to the GP process and may result in requirements for the preparation of a separate Water Element. As the specific requirements of such an element City of Newport Beach General Plan Update ■• SCOPE OF WORK, BUDGET, SCHEDUL E are speculative at this time, we propose for the purposes of this work program to document the availability of water as defined by the local water service agencies' WSAs. Generally, these must include the following information: • The water supplier's source(s) of water • Historical supply of water • Projected supply of water • Legal documentation of water right • Projected water demand from the development • Sufficiency of the supply to meet the demand 2.1.11 Parks and Recreation Information regarding the City's existing and planned parks and recreation facilities and programs contained in the 1998 Recreation and Open Space Element will be updated to reflect the annexation of Newport Coast and Bonita Canyon. Inland park locations and coastal recreational resources will be depicted on the base map and categorized according to type (e.g., mini, neighborhood, community, regional, and coastal - serving). As available, data describing existing usership will be summarized, including annual beach visitors. We will consult with the City's Recreation and Senior Services Department to ascertain their perceptions of the effectiveness of existing facilities and programs to satisfy resident needs. In particular, this would examine the programming of existing parks correlated with current and projected user demands. For example, in recent years, we have experienced a shift from traditional park facilities (e.g., baseball and basketball) to soccer fields that have greater land requirements, thereby changing the character of parks. Recreation providers will be queried regarding their perceptions of resident demands for specific facilities and programs. Critical shortfalls in supply will be summarized. The status of the City's non - motorized transportation network, including pedestrian activity areas, hiking trails, bikeways, and equestrian trails will City of Newport Beach General Plan Update MM SCOPE OF WORK, BUDGET, SCHEDULE be identified and described. Areas that have been improved, are incomplete, and planned will be specified. Existing and planned coastal access trails will be identified based on information provided in the City's Local Coastal Plan and Harbor and Bay Element. 2.1 .12 Harbor and Bav Existing uses, improvements, and usership of Newport Harbor and Bay will be summarized, based on information prepared for the City's Local Coastal Program. 2.1.13 Arts and Cultural Existing and planned arts and cultural facilities will be identified, described, and their locations depicted on the base map. These may include libraries, museums, live- performance venues, art exhibition spaces, and comparable facilities. ENVIRONMENTAL RESOURCES 2.1.14 Plant and Animal Resources Significant plant and wildlife species and habitats in the City of Newport Beach and existing and planned conservation areas and those subject to resource management programs will be identified. Plant and animal resources studies completed for the City's LCP will be independently reviewed by EIP biologists for their completeness and adequacy in establishing Conservation policy. Any data gaps associated with existing information will be identified and addressed. The review of general habitat /plant community types will focus on areas of the City in which new development may be considered, such as Banning Ranch. This will be accomplished through the interpretation of aerial photographs and review of existing project EIRs and other studies. City of Newport Beach General Plan Update ❑ 11 SCOPE OF WORK, BUDGET, SCHEDULE Sensitive and critical habitat areas will be depicted on the base map. Applicable regulatory requirements for identified resources will be summarized. 2.1.1 5 Marine Resources Marine biological resources documented for the City's LCP will be summarized. This will encompass sandy beach /soft bottom, rocky, and open water habitats, including those classified as "sensitive." Existing and planned programs for habitat preservation and restoration will be described. 2.1 .16 Water Resources. Watersheds, and Water Qualitv EIP hydrologists and environmental planners will review water resource, watershed, and water quality documentation and update it where necessary to describe current conditions. Watersheds, surface water, and blue line streams will be depicted on the base map. Water quality data will be obtained from water service providers. Existing reclaimed water, water conservation, and groundwater recharge will be documented. Existing watershed and water quality protection regulations will be identified, such as NPDES discharge requirements. 2.1.1 7 Topography. Hillsides. and Ridqelines The City's topographic characteristics will be described, based on U.S. Geological Service mapping, research completed by Earth Consultants International, and other source information available from the City. Slope characteristics and elevations will be generally described. We will consult with the City to establish criteria defining primary and, if applicable, secondary ridgelines 2.1.18 Visual Resources The City's open space resources will be addressed, identifying important visual resources and pertinent viewsheds. These resources will be depicted on the base map and their characteristics described. City of Newport Beach General Plan Update 3F SCOPE OF WORK, BUDGET, SCHEDULE Representative elements may include the coastline, coastal bluffs, harbor and bay, hillsides and canyons, parks, streamside woodlands flood control lands, and utility rights -of -way. 2.1.19 Mineral Resources Information pertaining to the City's land /mineral and off -shore oil and gas resources, if any, will be identified based on a review of available literature from the California Geological Survey (formerly know as the Division of Mines and Geology), U.S. Department of Agriculture, other State and federal sources, and the City's Utilities Department. Recent legislation pertaining to land resources will be reviewed and its implications for the City will be summarized. 2.1.20 Air Qualitv The City of Newport Beach's climate, wind flow, and meteorology that influence its pollution potential will be discussed, and up -to -date results of monitoring for pollutants conducted by the Orange County Air Pollution Control District and California Air Resources Board will be summarized. The most recent air quality data from monitoring stations within the vicinity of Newport Beach for the past three years will be included. The regulatory framework will include an explanation of the air pollution control programs that are currently in place at the state (i.e., the Risk Reduction Plan to Reduce Particulate Matter Emissions from Diesel - Fueled Engines and Vehicles) and regional (i.e., the Air Quality Management Plan) levels. A summary of current air quality management efforts that may be related to the GP will be provided. PUBLIC HEAL TH AND SAFETY 2.1.21 Geology EIP will summarize background information pertaining to Newport Beach's geologic setting and hazards prepared for the City by Earth Consultants International. This will document the City's physiographic City of Newport Beach General Plan Update 13 13 SCOPE OF WORK, BUDGET, SCHEDULE setting, geologic units, hazards (e.g., landslides and slope instability, expansive soils, ground subsidence, erosion, and so on) by text and maps. 2.1.22 Seismic Hazards EIP will summarize background information pertaining to Newport Beach's seismic setting and hazards prepared for the City by Earth Consultants International. This will document the City's faulting, earthquake potential, historic earthquakes, potential groundshaking, liquefaction, and seismically induced landslides and slope failure, emergency response programs, and other pertinent information. 2.1.23 Flood Hazards EIP will summarize background information pertaining to Newport Beach's flood hazards prepared for the City by Earth Consultants International. This will document the City's historic flood flows, flood hazard areas (100 and 500 year), seismically induced flood hazards (including dam failure), existing emergency response programs, and other pertinent information. 2.1.24 Marine Hazards EIP will summarize background information pertaining to Newport Beach's marine hazards prepared for the City by Earth Consultants International. This will document tidal variations (mean sea level, extreme high tide), tsunami inundation, storm surges and seiches, coastal erosion hazard, existing emergency response programs, and other pertinent information. 2.1.25 Fire Hazards EIP will summarize background information pertaining to Newport Beach's wildland and urban fire hazards prepared for the City by Earth Consultants International. This will document the City's historic fires, City of Newport Beach General Plan Update 0 14 SCOPE OF WORK, BUDGET, SCHEDULE vegetation flammability, urban structures of risk, and other pertinent information. Existing fire service facilities will be described including their location, number of personnel, and equipment. Standards for service response will be compared with actual experience during the past five years, based on Fire Department input. 2.1.26 Noise Noise from traffic, harbor, industrial activities, and the John Wayne Airport currently affects the uses within the City. Noise modeling at up to 160 locations will be used to define the current noise emission levels associated with select highway and roadway noise sources. The existing noise exposure along major thoroughfares will be depicted on the base map with noise contours in increments of 5dBA above a 60 dBA CNEL or Ld,,. Noise levels will be depicted for the street segments for which traffic volumes were documented in the GP Traffic Analysis Report, prepared by Urban Crossroads. Noise contours in 5 dBA increments will be depicted on the base map using data obtained from the Orange County John Wayne Airport Land Use Plan (ALUP), as updated by the EIR for the Settlement Agreement Extension. Fixed sources of noise will be discussed qualitatively and, where necessary, characterized with field tests. Field tests at up to 20 locations will characterize traffic or fixed noise sources, and the test locations will be mapped on the noise contour map to document citywide conditions. Land uses in the City that are especially "sensitive" to noise (e.g., residences, quiet open spaces, schools, religious institutions) will be discussed. To provide context for the discussion of the conditions, the characteristics of environmental noise and existing noise - limiting regulations, policies, and guidelines will be summarized. A discussion of compatibility of existing land uses with the noise conditions will identify where "sensitive" uses (e.g., schools, health care, and single family residential) of the City are currently exposed to unacceptable noise levels. Additionally, noise issues associated with the interface of residences with City of Newport Beach General Plan Update 0 15 SCOPE OF WORK, BUDGET, SCHEDULE commercial, entertainment, and /or tourist - oriented uses will be discussed. 2.2 Prepare Technical Background Report Research, analyses, and forecasts completed in the preceding tasks will be consolidated into a Technical Background Report that will be used in the formulation of the updated General Plan and incorporated as the "Environmental Setting" section of the EIR. The Report will be prepared in an 8.5" x 11" format and published in black and white, except where color graphics may be necessary to ensure clarity of the information that is presented. To facilitate understandability by all readers, tables, charts, maps, photographs, and illustrations will be extensively used. In addition to hard copies, we will provide the City with the electronic text and GIS files to facilitate subsequent updates and use. Products • Administrative Draft Technical Background Report: one electronic file • Final Technical Background Report: one electronic file and C15 data layers (copies will be reproduced by the City) 2.3 Trends and Forecasts 2.3.1 Forecasts Population and employment growth forecasts for the City will be documented, including those from the Southern California Association of Governments (SCAG), the State of California Department of Finance, and other recognized sources. Implications for the City will be discussed, including inconsistencies with underlying visions and values articulated during the GP Update Visioning Process. It is recognized that such forecasts are often controversial and subject to negotiation and, consequently, this information will be used as a reference point only for the City's planning. City of Newport Beach General Plan Update 0 16 SCOPE OF WORK, BUDGET, SCHEDULE 2.3.2 Trends As a long -term planning document, it is important to understand the significant trends that may affect the City of Newport Beach over the next 20 years. For example, the nation's senior population is growing with longer life expectancy resulting in changing housing demands, need for greater services (health care, social, recreation, etc.) and public transit, reduced disposable income and expenditures for retail goods and services, and similar effects. At the same time, California's changing ethnicity is resulting in larger families and number of children. This skewing at the other end of the age continuum, also impacts housing, the economy, recreation needs, health services, and similar factors. Other community impacts result from the "digital revolution." The use of personal computers and "e- commerce" make it possible for a larger percentage of the population to work and shop at home, reducing the need for daily trips to the office and increasing demands for home businesses. Until the recent recession, electronics businesses were aggressively seeking building space and driving up the costs of industrial land throughout the southern California region. These and other trends may have profound affects on the types of land use, transportation systems, and services that are provided in the City, as well as on municipal revenues and costs. The understanding of these trends is critical to ensure the long -term usefulness of Newport Beach's updated GP. EIP will prepare a descriptive profile of the significant physical, technological, economic, and social trends and changes that may impact Newport Beach in the future. These will be identified through research, review of literature and studies (e.g., UCI Chancellor's office documents), conversations with experts, and the consultant's exhaustive "futures" documentation prepared for the University of California system. Implications of these trends on the City will be defined and discussed with City staff, decision - makers, and the GPAC. Product • Memorandum Summary of Key Forecasts and Trends: one electronic file City of Newport Beach Genera/ Plan Update 0 17 SCOPE OF WORK, BUDGET, SCHEDULE 3.0 PLANNING ISSUES The key physical, environmental, and economic conditions and trends evaluated during the preceding tasks will be assessed according to their implications for the City —as opportunities, constraints, challenges, or problems. These will represent the framework of planning issues, supplementing those defined during the public visioning process, for which GP must be updated. Their definition will be confirmed through input from City staff workshops, Planning Commission /City Council study sessions, and GPAC meetings. Defined issues and visions will be listed in a matrix and their implications for community planning defined (e.g., "influences land use type or location" or "requires policies and standards to mitigate impacts "). Issues that pertain to specific locations in the City, such as stable residential neighborhoods, underutilized commercial lands, areas of high noise exposure, or significant plant and animal habitats will be depicted on the base map. The consolidated issues will be presented and reviewed at meetings of the GPAC, GPUC, Planning Commission, and City Council. A newsletter will be prepared for public distribution that will summarize background information about the City and the key issues that need to be addressed in the planning process. EIP will produce and submit to the City original artwork and an electronic file for reproduction and distribution to residents, businesspersons, property owners, and other interested parties. Graphics, charts, photographs, and other visual materials will be used to stimulate interest in the planning process. The summary will, also, be incorporated on the City's GP Web Site. Product • Newport Beach Planning Issues Report: one camera -ready original and one electronic file • Newsletter — summary of conditions and issues: one electronic original and Web Page update City of Newport Beach General Plan Update SCOPE OF WORK, BUDGET, SCHEDULE 4.0 GUIDING PRINCIPLES A framework of principles will be identified to guide the formulation of the land use alternatives and updated GP policies, in consideration of the issues identified in the preceding technical studies. These will constitute the set of "non- negotiable rules" for which all policy options subsequently considered must adhere. These will start from and expand, as appropriate, the Community Directions for the Future defined during the Visioning Process. Representative principles may include the differentiation of the City's commercial districts to reflect their unique roles and character, qualities of physical development and places, balance of new housing and jobs - generating uses, balance of community- serving uses with tourism, and performance criteria for the "fit" of development with natural topography and creeks. The list of principles should be comparatively brief, as they will guide detailed policy formulation and used to resolve any disputes among conflicting objectives related to individual Plan elements. The Guiding Principles will be formulated in consideration of input from the GPAC and City staff. They will be presented to the GPUC, City Council, and Planning Commission for review and concurrence. A final version will be prepared to reflect the input received. Product Guiding Principles for the General Plan Update: one electronic file 5.0 LAND USE ALTERNATIVES Alternative land use plans will be formulated, evaluated for their comparative transportation, fiscal, and environmental impacts, and a preferred plan selected. 5.1 Formulate Alternative Land Use Development Scenarios Alternative land use development scenarios will be formulated in context of the visions and principles expressed in the Community Directions for City of Newport Beach General Plan Update ❑ 19 SCOPE OF WORK, BUDGET, SCHEDULE the Future Report and input from the GPAC. At the outset, areas of the City in which existing uses and densities would be maintained and open space preserved will be identified. Where new development or re -use would be targeted, options for the uses to be accommodated, their densities, and physical design /urban form characteristics will be defined. Land use alternatives will be formulated for specific sub -areas of the City and respond to the issues and objectives identified during the visioning process and input from the GPUC. These include: • Old Newport Boulevard • Mariners Mile • Cannery Village • McFadden Square • Santa Ana Heights • Newport Shores • Central Balboa • John Wayne Airport Area • West Newport Residential • West Newport Industrial ■ Banning Ranch • Corona del Mar • Newport Center /Fashion Island • Lido Marina Village • Civic Center Area For each sub -area, a Po /icy Options Discussion Paper will be prepared that documents pertinent existing conditions and planning opportunities and constraints. Alternative land use scenarios will be formulated to address these based on input from the GPAC and City staff. The range of options will vary among the sub - areas, in consideration of their unique issues and opportunities. The alternatives will specify development goals and the intended functional role for the area, potential uses, density City of Newport Beach General Plan Update 0 20 SCOPE OF WORK, BUDGET, SCHEDULE (units per acre) or intensity (floor area ratio), and any unique design objectives (e.g., pedestrian- oriented commercial or mixed- use /mixed- density residential neighborhood). The development capacity of the alternatives will be calculated, specifying the number of dwelling units (by type), population, commercial and industrial square footage, employees, and other pertinent descriptors. Land use development options will be narratively described and depicted on report, presentation, and GIS base maps. As appropriate, pertinent land use concepts will be illustrated by prototypical site development concept sketches and /or photographs of comparable projects. Products Land use alternatives discussion papers (one for each sub - area): one electronic file • Alternative land use plan maps, narrative description, use table, and illustrative graphics: one camera -ready original and electronic file • Alternative land use plans presentation maps and C15 file (one original for each plan) 5.2 Evaluate Land Use Alternatives Alternative land use scenarios for the selected sub -areas will be evaluated for their comparative fiscal, circulation, and environmental impacts. The findings, along with the alternatives, will be reviewed with the GPAC, GPUC, and at Planning Commission /City Council study sessions. Input received will be used to refine the alternatives and, ultimately, as the basis for the selection of a preferred plan. 5.2.1 Transportation Impacts Traffic impacts of the alternative land use plans will be evaluated. The proposed scope and accompanying budget assume that four overall scenarios can be developed that capture the various land use and /or roadway network changes that may be contemplated by the City. The proposed analysis would evaluate conditions on all roadways and at the City of Newport Beach General Plan Update 021 SCOPE OF WORK, BUDGET, SCHEDULE 60+ intersections that are included in the updated traffic model forecasting system. One scenario should focus on a constrained roadway system that eliminates infrastructure that may be infeasible due to environmental or other constraints. At a minimum, the extension of the SR -55 Freeway, the proposed future crossing of the Santa Ana River at 1 gth Street, and the widening of Coast Highway through Mariners Mile fall into this category. The second scenario should focus strictly on land use changes that are either considered desirable by the City or reflect existing levels of development in areas that are unlikely to be subject to substantial redevelopment. The third scenario would then reflect specific direction from the project team and /or public participants regarding potentially desirable combinations of roadway system elements and land use revisions that provide the required balance between the Circulation Element and the Land Use Element. The fourth scenario is envisioned as a final scenario that would be required to fine -tune the recommended circulation plan based on the results of all of the previous alternatives and baseline conditions information. This effort also includes specialized trip distribution analysis that would be used to identify the source of traffic utilizing specific segments of the roadway system. The proposed budget would allow such analysis at up to 8 locations throughout the City. Alternative transportation system improvements will be identified and evaluated in concert with the land use alternatives. Improvements may include physical improvements to the roadway system, operational strategies to maximize available capacity, or enhancements to other modes of transport designed to relieve traffic on key roadway elements. 5.2.2 Fiscal and Economic Impacts City of Newport Beach General Plan Update n 22 SCOPE OF WORK, BUDGET, SCHEDULE The fiscal impacts of alternative land use plans will be evaluated, focusing on specific opportunities and changes, as well as summarizing results on a citywide level. The assessment will measure feasibility, as well as broad indicators of fiscal and financial conditions, to provide a basis for policy development and refinement. This work will reflect ADE's prior efforts involving revenue and cost forecasting in Newport Beach. Fiscal outcomes of alternatives, while an important consideration, will be balanced with other evaluation criteria and community values. The fiscal analysis will address the land use changes for each alternative for each area and show the results separately for each area. The analysis will reflect any variations in the City's cost to provide services to specific areas of town. It will also model the effects of changing land use intensities as well as the land use mix if that is germane to the General Plan alternatives analysis. Additionally, the market "reasonableness" of land use options will be assessed. As an example, the economic market support for mixed use (residential and commercial development) in sub -areas of the City, such as Mariners Mile, would be assessed. 5.2.3 Environmental Impacts Alternative land use scenarios will be reviewed according to their environmental impacts. This will be a generalized "screening" that will focus on the identification of impacts that cannot be readily mitigated or require substantial costs, as well as any "fatal flaws." EIP will work with City staff in defining acceptable "thresholds of significance" to be used in this analysis, in consideration of state and federal requirements, including the California Coastal Act, where applicable. This evaluation will be facilitated by the overlay of land use plan alternatives onto environmental resource and hazard data base GIS maps. This analysis will contribute to the "Alternatives" section of the EIR. 5.3 Prepare Alternatives Report City of Newport Beach General Plan Update n 23 SCOPE OF WORK, BUDGET, SCHEDULE The alternative land use plans for Newport Beach and analyses of their comparative impacts will be documented. This will include narrative text, tables, plan maps, and illustrative graphics. A draft Alternative Futures Reportwill be distributed for the City staff's review and comment and final version published incorporating revisions reflecting their comments. The Alternatives Futures Reportwill be posted on the GP Update Web Page and a summary will be incorporated in a newsletter for distribution to City residents and businesses. It will be written in a highly simplified and visual format to provoke public discussion and interest. Local newspapers will be encouraged to review and highlight the alternatives in articles. Products • Alternative Futures Report (draft and final): one electronic file and camera -ready original • Posting on the General Plan Web Page • Newsletter- one electronic file and camera -ready original 5.4 Review Alternatives Alternative land use plans will be reviewed at GPAC and GPUC meetings, Planning Commission and City Council study sessions, and in a citywide workshop (refer to subsequent sections of the Scope of Services). 5.5 Select Preferred Land Use Plan During the review of the alternatives, we will facilitate the ranking of the alternatives and selection of a preferred land use option for each community sub -area. These may represent one of the alternatives or a new option in response to issues and comments that have been raised in the workshops and study sessions. The selected growth and land use concept will provide the basis for the subsequent policy formulation for all updated GP elements. As the alternatives, the selected plan will be narratively described and depicted on report, presentation, and GIS base maps. The development City of Newport Beach General Plan Update o24 SCOPE OF WORK, BUDGET, SCHEDULE yield of the selected plan will be calculated including the number of housing units, commercial and industrial building square footage, park and open space acreage, and other pertinent descriptors. The data will be tabulated citywide, for each Statistical Area, and the Traffic Analysis Zones (TAZs). Subsequent tasks will formally document and establish policy for the land use concept. Products • Proposed land use plan maps, narrative description, and use table: one camera -ready original and one electronic file • Proposed land use plan presentation map, slides, and C15 file: one camera -ready original and electronic copy 6.0 FORMULATE GENERAL PLAN POLICY Goals, policies, and programs will be formulated for each of the GP elements to reflect the defined issues, Community Directions for the Future, planning principles, and selected land use development strategy. For each element of the Plan, a hierarchy of goals, policies, and, where appropriate, standards will be specified. Implementation programs will be structured as a separate section of the Plan document. Each goal will be correlated with one or more policies. One or more implementation programs will be referenced by each policy. Standards will be defined where they are appropriate, such as commercial floor area ratio and housing density. 6.1 Review Existing Policies At the outset, existing GP policies will be reviewed for their: • Consistency with the Community Directions for the Future and Guiding Principles, • Consistency with the selected growth and land use plan, • Applicability to the defined issues and visions, • Past effectiveness, • Consistency with current city policies, programs, and practices, City of Newport Beach General Plan Update o 25 SCOPE OF WORK, BUDGET, SCHEDULE • Consistency with legislation and case law, • Reflection of state -of- the -art planning practices, • Understandability, and • Political and community acceptability. Deficiencies and policy gaps will be identified, reviewed, and confirmed with City staff. Policies and programs that meet these criteria will be retained and supplemented by modifications of existing and new policies and programs to account for the deficiencies. 6.2 Formulate Preliminary Policies The following describes the general scope of policy topics to be addressed in the updated GP. It is anticipated that these may be modified or supplemented as issues and community objectives are identified during the planning process and in consideration of the GPAC's deliberations. They are presented according to the existing structure of elements, which may be modified at the direction of the City (Task 1.2). 6.2.1 Land Use Policies will be formulated to reflect and provide guidance for the implementation of the selected land use plan map. Components will include: a. Citywide Structure and Distribution. Policies will be defined regarding the overall structure and distribution of land uses throughout the City. This will differentiate the City's residential neighborhoods, commercial centers and corridors, business parks and industrial districts, coastal - related uses, open spaces, street and highway network, and other contributing land uses. Organizational principles will be described and depicted on the base map. b. Land use Categories. Land use categories defined for the LCP Land Use Plan will be used as the basis for the updated GP Land Use Element. These may be "fine- tuned" to assure that they effectively reflect policy intentions for the differentiation of the City's districts by function City of Newport Beach General Plan Update a 26 11! SCOPE OF WORK, BUDGET, SCHEDULE (e.g., neighborhood, region- serving, coastal - related, and highway - oriented commercial) and /or reflect specific design and development objectives (e.g., pedestrian- oriented commercial, "livable" neighborhoods, environmental resource management, and so on). Land use categories may also differentiate existing built areas, such as single - family neighborhoods, where a restrictive list of uses is necessary to ensure compatibility, from undeveloped lands or commercial centers, and where flexibility may be necessary to account for evolving market conditions and building products. For each land use category, the principally permitted uses, density (units per acre), intensity (floor area ratio), and applicable design and development standards will be specified. c. Land Use Diagram. A diagram will depict the distribution of land uses, based on the defined use categories, to be permitted throughout the City. This will reflect the selected land use development strategy. d. Community Character Design and Development Characteristics/ Prototypes. Specific development and design characteristics for each pertinent land use category will be specified. These will address how the design and development of individual parcels can fit together to cumulatively create a distinct place, neighborhood, or district. The characteristics will be written as "standards" or "guidelines" and illustrated by sketches, concept diagrams, and /or photographs of existing development that exhibit the intended form and character. Examples include guidelines for pedestrian oriented commercial districts (e.g., siting of buildings along sidewalks/ common building walls, streetscape amenities, etc.), "traditional neighborhoods" (e.g., mixed housing densities, focus on a neighborhood center, minimized garage frontages, etc.), and /or sustainable development. e. Development Capacity. The amount of development that will be permitted for each category of land use will be tabulated by Statistical Area. This will facilitate the review of the updated GP, as well as future GP amendment requests, for consistency with the development City of Newport Beach General Plan Update 0 27 n SCOPE OF WORK, BUDGET, SCHEDULE thresholds specified by Measure S. It will also facilitate the planning of circulation, infrastructure, and public services such as schools, parks, fire and police facilities, libraries, and similar uses. f. Other Land Use Issues. Policies will be formulated to address other specific land use issues identified during the planning process. Representative topics may include the interface of residential and commercial uses, including entertainment, "fit" of visitor and tourist oriented uses with the character of the community, integration of day- care, home occupation, and religious facilities in residential neighborhoods, and lot mergers. 6.2.2 Housing Policies and programs contained in the City's updated Housing Element, currently under HCD review, will be formatted for consistency with other sections of and incorporated in the updated General Plan. These may involve changes in the Element's documentation of housing opportunities and capacity resulting from the selected land use plan. 6.2.3 Growth Management The Element's documentation of circulation improvements will be reviewed and modified as necessary to reflect the updated Circulation Element, to assure consistency with Orange County's Measure M. Additionally, growth management requirements of the City's Measure 5 will be reflected in the policies. 6.2.4 Circulation Urban Crossroads will assist in preparing the Circulation Element that expresses the community of Newport Beach's policies with respect to all modes of transportation (i.e., auto, trucks, transit, bikeways, trails, marine /harbor, etc.). A final iteration of traffic modeling will be conducted to account for the increment of development accommodated by the updated Land Use City of Newport Beach General Plan Update 0 28 SCOPE OF WORK, BUDGET, SCHEDULE Element. As the Alternatives Analyses, this will be correlated with the identification of improvements for the circulation system. The City's Master Plan of Streets and Highways will be modified, as necessary, to reflect these analyses. Policy will address quality -of -life issues and special topics that are of unique interest and concern for Newport Beach. Examples include: • External /thru- traffic • Coastal visitor and recreation traffic impacts • Traffic calming • "Hot spot" designations • Transit opportunities • Transportation System Management (TSM) • Nexus responsibilities for future development For traffic calming, the intent will be to include appropriate policy statements within the Circulation Element that can facilitate appropriate traffic calming programs. Specific areas to be addressed in the policy statement are anticipated to include • Application /restriction of measures based on street classification and abutting land use • General use and application of traffic calming techniques • Adoption of a traffic calming policy The "hot spot" designation focuses on specific problem areas, and provides a mechanism for addressing such problem areas over time. Other special issues may be identified during initial work sessions with staff and from the GPAC and general public outreach program. Policies will be identified to address critical parking deficiencies. These may encompass the identification of facility improvements, such as shared parking facilities, modification of existing parking standards for new development, and other techniques. City of Newport Beach General Plan Update SCOPE OF WORK, BUDGET, SCHEDULE 6.2.5 Recreation and Open Space Policies contained in the 1998 Element will be reviewed and modified as necessary to reflect the updated Land Use and Conservation Elements, as well as issues and objectives identified during GPAC deliberations. Opportunities for the development of new parklands and preservation of open spaces in the targeted planning sub - areas, such as Banning Ranch, will be considered. We will also consider policy for the inclusion of plazas and landscape into major commercial and industrial developments that provide new recreational opportunities and open spaces for the City. 6.2.6 Conservation of Natural Resources a. Plant and Animal Resources. Policies will be defined for the conservation and protection of important terrestrial plant and animal resources. This may be accomplished through two basic techniques: complete preservation by land acquisition and management and development controls. The latter may involve the establishment of resource conservation "overlays" (such as the Environmentally Sensitive Habitat Areas for the Coastal Act) in which specific development performance criteria are established to maintain the resource's quality and comply with state and federal regulatory requirements (e.g., Section 404 wetlands permitting, species take permitting, and other). Controls may be imposed on the type, density, siting, and design of development and habitat intrusion or removal. b. Marine Resources. LCP policies for marine resources will be summarized. c. Water Resources, Watersheds, and Water Quality. As plants and animals, policies may be defined for the management of development to prevent impacts on water resources and watersheds. These will consider pertinent NPDES and other state and federal requirements. Additionally, we will consider policies that provide for reduced water consumption through land use development (re- capturing rainwater on -site, etc.), building design (low consumption showers and toilets, City of Newport Beach General Plan Update 0 30 SCOPE OF WORK, BUDGET, SCHEDULE etc.), landscape, community infrastructure (wastewater recycling, etc.), and other techniques. d. Topography and Hillsides. Policies may be established for the regulation of development to protect topographic forms, such as coastal bluffs. These may address the type, density, siting (setbacks, etc.), and design of development. e. Visual Resources. Policies would provide for the creation and preservation of the City's important visual resources (e.g., ocean, shoreline, bay, coastal bluffs, hillsides, canyons, etc.) and viewsheds of these. This may differentiate policy as it pertains to public viewing locations, such as arterial highways, from those for the protection of viewsheds from private properties. f. Mineral Resources. To the extent appropriate, policies will be defined to protect opportunities for the production of mineral resources. g. Air Quality. Land Use policies for mixed use and higher density development that result in reduced vehicle miles traveled and Circulation policies that provide opportunities for use of alternative transportation modes (transit, hybrid fuel vehicles, pedestrian, bicycle, and other) or otherwise reduce demands (e.g., flexible work schedules) would reduce air pollution in the City. These, coupled with the mitigation measures normally incorporated in project EIRs, provide a foundation of air quality policies that may be incorporated into the updated GP. At the direction of the City, supplemental policies may be drafted that address building mechanical equipment and other techniques to reduce pollution. h. Energy. Policies for energy conservation may address site development and building design (siting and orientation of buildings, building materials, daylighting, space conditioning, etc.), traffic reduction (see preceding comments), and similar techniques. i. Natural Materials. Policies that may be considered focus on opportunities for the reduction of natural materials consumption City of Newport Beach General Plan Update ©31 SCOPE OF WORK, BUDGET, BCHEDULE through the use of alternative materials, waste recycling, efficient packaging, and similar techniques. 6.2.7 Public Safetv a. Geologic and Seismic Hazards. Policies and standards that reflect current City and "best- engineering" and "best- management" practices will be defined. These may address siting and design standards for development, special standards for areas of high risk, and hazard mitigation, as well as other considerations addressed by the geotechnical background studies completed by Earth Consultants International. b. Flood Hazards. Policies and standards that address the mitigation of flood hazards will be defined. Policy direction for additional flood control improvements that may be necessary to protect areas of new and existing development will be identified. Other policy direction may address landscaping requirements to increase permeable surface areas to reduce site runoff; improvements, if any, to the public storm drainage system; and on -site mitigation requirements to reduce the risk of flood - related impacts to downstream. These will elaborate upon the policy options addressed in the flooding background studies completed by Earth Consultants International. c. Marine Hazards. Policies to mitigate marine hazards contained in the recently completed LCP will be summarized. d. Fire Hazards. Policies and programs to remedy potential wildland and urban fire hazard problems will be identified, including property maintenance and brush clearance requirements, renovation and rehabilitation of dilapidated buildings, fire protection facilities, and public awareness and participation in fire prevention. These will elaborate upon the policy options addressed in the fire hazard background studies completed by Earth Consultants International. e. Emergency Preparedness. The EIP Team will work with City emergency staff to review existing and, where appropriate, supplement policies City of Newport Beach General Plan Update o 32 SCOPE OF WORK, BUDGET, SCHEDULE related to emergency access, public awareness, and notification, risk prevention and protection, post- emergency/ disaster recovery, and other standards. 6.2.8 Noise Potential changes to environmental noise that would occur under future conditions with implementation of the updated GP will be assessed. The noise impact analysis will focus on the potential for noise from future traffic growth to adversely affect existing and planned land uses. Current noise regulations and policies will be reviewed for their effectiveness. As necessary, supplemental goals and policies will be developed to minimize the potential for land use and noise conflicts and manage noise from existing traffic and aviation sources, fixed sources, and temporary activities such as construction. 6.2.9 Harbor and Bay Policies contained in the adopted Harbor and Bay Element will be reviewed and modified, as necessary, to reflect updates of the above GP elements. 6.2.10 Arts and Cultural Strategies to enhance the City's arts and cultural environment will be defined. These will focus existing and new facilities, including libraries, museums, exhibition space, performance venues, and other. Opportunities to integrate cultural facilities with other types of development, such as commercial and office centers, will be considered. 6.2.1 1 Historical Preservation Strategies for the preservation of historical and architecturally significant sites and buildings will be defined. Options range from the use of markers to identify resources, incorporation of historical elements in new development, design guidelines and incentives for owner restoration, and acquisition and preservation. City of Newport Beach General Plan Update o 33 +i SCOPE OF WORK, BUDGET, SCHEDULE 6.3 Prepare Policy Discussion Papers Discussion papers summarizing key planning issues and policy options will be prepared for key issues associated with the preceding topics. These will be reviewed with, initially, City staff and, then, the GPAC. Revisions will be prepared and reviewed at a community workshop and Planning Commission and City Council study sessions. Specific issue topics that have been identified by the GPUC and their related element or plan section, indicated in parentheses, include: © Community Character, including mansionization, HOA's edge interface, etc. (Land Use) ® Economic /Fiscal Development (Land Use and Economic Development Strategic Plan) • Tourism (Land Use and Economic Development Strategic Plan) • Hotels (Land Use and Economic Development Strategic Plan) • Historic Preservation (Historic Preservation) • Transportation Improvements (Circulation) • Public Transportation (Circulation) • Remedies for Traffic in Neighborhoods (Circulation) • Coastal Bluffs (Land Use and Conservation) • View Preservation (Conservation) • Tidelands (Conservation) • Integrating Conservation Policies with Land Use Element (Land Use) • Commercial- Residential Interface (Land Use and Noise) • Arts and Cultural Resources (Arts and Cultural) • Noise, including air conditioners, leaf blowers, party boats, restaurants, etc. (Noise) • Affordable Housing (Land Use) • Lot Mergers (Land Use) City of Newport Beach General Plan Update o34 SCOPE OF WORK, BUDGET, SCHEDULE Product • Policy Discussion Papers: one camera -ready original and electronic file for each topic 6.4 Review Policy Options Updated GP policy options will be presented and input solicited at a community workshop and Planning Commission and City Council study sessions. 6.5 Select and Finalize Updated GP Policies Comments received from the public and Planning Commission and City Council study sessions will be reviewed with the City staff and GPAC. Final draft updated GP policies will be prepared in consideration of this input. Product • Compilation of Final Draft Policies: one camera -ready original and electronic file for each topic 7.0 IMPLEMENTATION PROGRAMS For each policy contained in the updated GP, corresponding action - oriented implementation programs will be specified. This will constitute a "blueprint," informing the public, decision - makers, developers, and City staff as to the manner in which a policy will be achieved. Preliminarily, they may encompass the following range of actions: • Regulatory (plans and ordinances) • Administrative • Capital improvements • Financing and budgeting • Planning and studies • Community programs • Inter - jurisdictional coordination City of Newport Beach General Plan Update ❑ 35 SCOPE OF WORK, BUDGET, SCHEDULE ® Joint partnerships with the private sector Each implementation program will include • Description of the action • Responsible entity /agency • Costs • Funding source(s) • Methods to monitor the effectiveness of the program Product • Compilation of Implementation Programs: one camera -ready original and electronic file for each topic 8.0 GENERAL PLAN DOCUMENTATION A Draft Updated General Plan for the City of Newport Beach wiI I be prepared. A brief overview of existing City conditions, the Vision Statement (contained in the Community Directions for the Future Report and as it may be revised during the GP update process), Guiding Principles, and goals, policies, and programs for each element will be incorporated. The Technical Background Report will be published as a separate document and referenced by the updated GP. An administrative draft will be submitted to City staff and final document published in response to any comments. For the purposes of the budget, it is assumed that the EIP will be responsible for a single iteration of revisions in response to City comments. A contingency will also be established in the budget to provide for additional iterations. In addition to the full text updated GP, pertinent presentation and GIS maps, illustrative slides, and other materials will be prepared for public display and hearings. A summary of the draft Updated General Plan will be published and distributed to the public as part of the public participation process. It will be written in a generalized and visual format to provoke public discussion and interest. The summary will also be placed on the General City of Newport Beach General Plan Update 0 36 SCOPE OF WORK, BUDGET, SCHEDULE Plan Web Site. Local newspapers will be encouraged to review and highlight the summary in articles. Products • Public hearing draft of Updated Newport Beach General Plan (administrative and final): one camera -ready and one electronic file • Presentation maps: one original of each • CIS files • Summary newsletter, tabloid, or other public documents: one camera- ready and one electronic file 9.0 ENVIRONMENTAL IMPACT REPORT 9.1 Project Description, Initial Study (IS), and Notice of Preparation (NOP) A detailed and comprehensive review of the updated Newport Beach General Plan will be undertaken to assure complete understanding of the individual components, and any associated potential environmental impacts. The project description for the Program EIR will be submitted to the City for review and approval prior to public distribution of the IS /NOP. The finalized project description will serve as the basis for all environmental analyses in the Program EIR. The finalized project description will then be used to refine the IS so that a NOP can be sent out for public review and comment. The IS /NOP will include the project description, and would be distributed for a 30 -day public review and comment period (per CEQA Guideline requirements). Products • Draft Project Description: one camera -ready and one electronic file • IS/NOP (including the project description): one camera -ready and one electronic file • Distribution of the IS/NOP • Conduct a scoping meeting (concurrent with CP Policy Workshop) 9.2 Screencheck Draft Program EIR City of Newport Beach General Plan Update 37 SCOPE OF WORK, BUDGET, SCHEDULE Existing conditions information will be compiled during the preparation of the GP Technical Background Report and other existing City documents, County documents for the project area, maps, or other available resources. Additional information will be compiled by contacting public service providers such as utility companies, school districts, emergency service providers, etc. Using the evaluation of existing conditions, the environmental setting of the City and existing conditions for each environmental issue to be discussed in the Program EIR will be prepared. The EIR team will work closely with City staff to develop the thresholds for evaluation of environmental impacts. These thresholds will be developed and refined using City of Newport Beach adopted thresholds of significance, previous similar EIRs, and applicable Federal, State, and local standards. The City's involvement in the determination and approval of thresholds is important when considering the level of significance for impacts associated with the proposed updated GP. The Program EIR will utilize the approved thresholds of significance to identify both the direct and indirect impacts of the proposed GP. To reduce or eliminate any significant adverse impacts identified during the analysis, the Program EIR would recommend appropriate mitigation measures. It is intended that the mitigation measures will be specified early in the planning process as alternatives are identified and evaluated and as policies are formulated in response to key issues that have been identified. In this manner, the updated GP Elements can function as "self- mitigating" documents. However, we recognize that residual impacts may remain for which further mitigation and /or overriding considerations must be established. The objective of this task is to prepare a comprehensive, accurate, and objective Program EIR for the City in a manner that fully complies with CEQA and the CEQA Guidelines. The Screencheck Draft EIR will include the following sections: Table of contents a Summary of impacts and mitigation measures City of Newport Beach General Plan Update SCOPE OF WORK, BUDGET, SCHEDULE • Project description (project objectives, project location, project characteristics, scope of project, and discretionary approvals) • Effects found not to be significant • Environmental setting, thresholds of significance, regulatory framework, environmental impacts (short -term, long -term, direct, indirect, and cumulative), and mitigation measures for the following issue areas: a Land Use • Aesthetics and Visual Resources • Coastal Access and Recreation • Biological Resources • Cultural and Historic Resources • Traffic and Circulation • Air Quality • Noise • Population, Housing, and Employment • Geology, Soils, and Seismic • Water Resources • Public Services and Utilities • Hydrology and Water Quality • Energy • Hazards and Hazardous Materials • Alternatives (including the No Project Scenario) • Unavoidable Adverse Impacts • Long -Term Implications (including cumulative, growth- inducing, and significant irreversible environmental impacts) • Organizations and Persons Consulted /EIR Preparers • References • Technical Appendices not included in the TBR City of Newport Beach General Plan Update o39 SCOPE OF WORK, BUDGET, SCHEDULE The methodology and criteria used for determining the impacts of the project will be clearly and explicitly described in each section of the Program EIR, including any assumptions, models, or modeling techniques used in the analysis. The Summary section of the Program EIR will be in table format, and will briefly describe the impacts, level of significance of impacts, recommended mitigation measures, and level of significance after the recommended mitigation measures are incorporated. Product • Screencheck Draft Program EIR: one camera -ready and one electronic file 9.3 Draft Program EIR Upon City approval of the Screencheck Draft Program EIR, the document will be modified, in close coordination with City staff, into a Draft Program EIR for public distribution and review. During this period, EIP will meet with the Environmental Quality Advisory Committee (EQAC) to review the EIR's analyses and findings. EIP will prepare the Notice of Completion (NOC) for submittal of the Draft Program EIR to the State Clearinghouse (SCH). Products • Draft Program EIR: one camera -ready and one electronic file • Notice of Completion: one camera -ready and one electronic file City of Newport Beach General Plan Update ME SCOPE OF WORK, BUDGET, SCHEDULE 9.4 Response to Comments This task will result in the preparation of an Administrative Final Program EIR, which will contain a list of commenters, comment letters, and responses to comments on the Draft Program EIR. The City's project coordinator will compile and transmit all written comments on the Draft Program EIR to EIP as one unified set of comments. EIP will confer with City staff to review written comments on the Draft Program EIR, including comments from public meetings and hearings, to develop a general strategy for preparation of responses. The format of the Final Program EIR will be as a stand -alone document including responses to comments on the Draft Program EIR. It is suggested that the Draft Program EIR text be marked with strikeout /underline formatting to show revisions in response to comments until the Final Program EIR is adopted with the certified language. The Administrative Final Program EIR will be submitted to City staff for review and comment. Responses that are within this proposal's scope of work and budget consist of explanations, elaborations, or clarifications of the data contained in the Draft Program EIR. If new analysis, issues, alternatives, or substantial project changes need to be addressed, or if the effort exceeds the budgeted amount because of the number or complexity of responses, a contract amendment may be required. In lieu of a contract amendment, time required for response to comments could be charged on a time and materials basis per EIP's professional fee schedule. Product • Response to Comments /Administrative Final Program EIR: one camera- ready original and one electronic file City of Newport Beach General Plan Update ❑ 41 SCOPE OF WORK, BUDGET, SCHEDULE 9.5 Final Program EIR The objective of this task is to prepare a Final Program EIR that incorporates City comments on the Administrative Final Program EIR (Response to Comments). EIP will obtain one unified set of comments from the City's Project Coordinator on the Administrative Final Program EIR (Response to Comments). EIP will revise the Administrative Final Program EIR (Response to Comments) and produce a Final Program EIR. The Final Program EIR will be submitted to the City for distribution fifteen days prior to the Program EIR certification hearing. It is assumed that EIP will prepare the Notice of Determination (NOD) and the City will file it with the County Clerk and the State Office of Planning and Research. As with all notices, it is assumed that the City will be responsible for all filing fees. Products • Final Program EIR: one camera -ready original and one electronic file • Certified Final Program EIR: one camera -ready original and one electronic file • Notice of Determination: one camera -ready original and one electronic file 9.6 Mitigation Monitoring Program The objective of this task is to ensure compliance with Public Resources Code Section 21081.6, as mandated by Assembly Bill 3180 (Cortese 1988), which requires a Lead Agency to adopt a mitigation monitoring program (MMP) at the time an EIR is certified. EIP will prepare a draft MMP concurrently with the preparation of the Administrative Final EIR. To the extent possible, the General Plan will be self- mitigating. The MMP will include measures required beyond policies proposed in the General Plan. The MMP will be in table format, and will specify mitigation measures, standards of success, parties responsible for implementation and monitoring, funding sources, timing, and provisions for remedial measures (if the success standards are not achieved). The MMP will be City of Newport Beach General Plan Update D31 • 'M SCOPE OF WORK, BUDGET, SCHEDULE designed to fit into the City's existing entitlement and project review process. A Draft MMP will be provided to the City with the Administrative Final Program EIR. After review and comment on the Draft MMP, EIP will revise the MMP, according to the comments provided, and will submit the Final MMP to the City with the Final Program EIR. Products • Draft Mitigation Monitoring Plan: one camera -ready original and one electronic file • Final Mitigation Monitoring Plan: one camera -ready original and one electronic file 1 O.OSUPPLEMENTAL PRODUCT: ECONOMIC STRATEGIC PLAN a. Goals and Objectives Based on the market studies and discussions with the GPAC and the City's Economic Development Committee (EDC), prepare recommendations for citywide and area - specific economic development goals and business development targets. b. Draft Strategic Plan Upon approval by the advisory committees of a set of economic goals and targets, prepare a draft strategic plan outlining recommended implementation strategies to achieve the expressed goals. The strategies should address areas of highest concern and capability of the City and may include small business service enhancement, land use planning and regulation, business expansion and retention, economic development marketing activities, workforce development and local and regional organizational coordination, among others. c. Action Plan Upon concurrence by the EDC on the draft strategic plan, prepare an action plan for inclusion in the strategic plan to provide concrete guidance to city staff and business leaders on activities designed to implement the strategic plan. The action plan will recommend and City of Newport Beach General Plan Update Eff, SCOPE OF WORK, BUDGET, SCHEDULE provide benchmarks for indicators to measure success of the strategies and a timeframe for implementation of the recommended programs and activities. d. Final Strategic Plan Prepare final Economic Development Strategic Plan based on city staff and committee comments. 1 1.OGENERAL PLAN ADOPTION AND EIR CERTIFICATION 11.1 Public Hearings EIP will participate in Planning Commission and City Council study sessions and public hearings on the Draft Updated General Plan and EIR. For the purposes of the budget of this proposal, it is assumed that we will participate in a maximum of six public hearings, three before the Planning Commission and three before the City Council. Additional hearings will be attended with compensation based on the hourly rates cited by the budget of this proposal. 11.2 Findings for General Plan Adoption and EIR Certification We will work with City staff and the City Attorney and assist in the preparation of Findings for the General Plan adoption and EIR certification. 11.3Final General Plan On adoption by the City Council, the final version of the Updated General Plan will be prepared incorporating any policy revisions and additional language approved by the City Council. Products • Adopted General Plan: one camera -ready original and one electronic file City of Newport Beach General Plan Update NMI SCOPE OF WORK, BUDGET, SCHEDULE B. PUBLIC INVOLVEMENT PROGRAM 12.OGENERAL PLAN ADVISORY COMMITTEE (GPAC) The EIP consultant team will participate in a maximum of forty (40) meetings of the General Plan Advisory Committee (GPAC). EIP will work with City staff in preparing meeting agendas, presentations, and materials (including Policy Discussion Papers). City staff will be responsible for the distribution of agendas and materials and recording of meeting minutes. 1 3.0OOMMUNITY WORKSHOPS Two (2) community -wide workshops will be conducted during the planning program. The first will provide the opportunity for the public to review and comment on the land use alternatives and the second the opportunity for input for updated GP policies. The workshops will be conducted as "events" that maximize interest and participation. Specific formats will be determined in consultation with City staff. Key steps in preparing and conducting the workshops include: 13.1 Pre -Event Preparation EIP will meet with City staff to identify and focus workshop event objectives and design the event progress accordingly. We will identify expected outcomes and the techniques that can be most effectively used to stimulate interest and input. An agenda and comment sheet would be prepared and we will coordinate event logistics with City staff. It is assumed that the City will be responsible for the confirmation of workshop locations and facilities. 1 3.2Publicity Campaign Support /Consultation EIP will advise the City in the development an outreach and publicity strategy for the workshop. This may include input for the preparation of press releases, newspaper advertisements, and public service announcements. We will design and provide artwork for flyers for City of Newport Beach General Plan Update o45 SCOPE OF WORK, BUDGET, SCHEDULE distribution to targeted neighborhood groups, civic organizations, and, as appropriate, schools. It may be possible to request local groups to incorporate such notifications in their newsletters. 13.3Workshop Event Staff and Facilitator /Recorder Briefing In the event that small group discussion sessions are conducted for the workshop, we will solicit the participation of City staff and other volunteers to serve as facilitators. A briefing will be conducted to train the facilitators and graphic recorders to conduct the small group discussion. Materials will be prepared for the briefing including agendas, guidelines, and comment sheets. 13.4Event Management /Workshop Facilitation EIP will set up, manage, and facilitate the conduct of the workshops. This will include the preparation of materials to be used (presentation display boards, land use mapping /gaming exercises, color- dotting, visual preference surveys, and so on). Input will be recorded directly by the participants (on comment forms, presentation displays, and other) or recorded by the consultant on large wall graphics and base maps. Participant comments and questions will be recorded visually (maps, plan drawings, text, color dots, etc.) to help establish the group's memory of the content of discussions and input. 13.5Workshop Summary/Review Each workshop's input will be summarized. This may include summary lists of issues and visions, as well as graphic reductions of wall graphics, drawings maps, and other visual elements. The results will be placed on the Web. It is recommended that the results also be distributed to local newspapers and other media who would be encouraged to write articles or produce programs summarizing workshop results. 14.OGENERAL PLAN UPDATE NEWSLETTERS Newsletters will be prepared for publication at three key benchmarks in the planning program. They will educate the public about the Newport City of Newport Beach General Plan Update S SCOPE OF WORK, BUDGET, SCHEDULE Beach's GP update process, how they can participate, GPAC and community workshop schedule, key issues, alternatives, and recommendations. "Clip -out, mail -in" forms may be incorporated enabling the public to submit comments and /or request additional information. They will use highly graphic formats to provoke public attention and understandability. The final newsletter will be structured as a "popular summary" incorporating the land use map and key policies in a highly graphic and accessible format. EIP will be responsible for the preparation of newsletter text and artwork and will submit a camera - ready version for publication and distribution by the City. Product • Newsletters (4): one camera -ready original and one electronic file 15.0 GENERAL PLAN WEB SITE EIP will prepare text and graphics for inclusion on the City's Web Site for the GP update. This will include information about what a GP is, key planning issues, the Guiding Planning Principles, alternative growth and land use scenarios, and recommended policies, as well as forums for public input. The Site will include a section for public comments and requests for information. Product • Update information for the General Plan Web Site: assume six (6) updates C. CITY COORDINATION 16.OGENERAL PLAN UPDATE COMMITTEE (GPUC) The EIP consultant team will participate in a maximum of twelve (12) meetings of the General Plan Update Committee (GPUC). EIP will work with City staff in preparing meeting agendas, presentations, and materials (including Policy Discussion Papers). City staff will be responsible for the distribution of agendas and materials and recording of meeting minutes. City of Newport Beach General Plan Update ❑ 47 SCOPE OF WORK, BUDGET, SCHEDULE 1 7.00ITY COUNCIL AND PLANNING COMMISSION STUDY SESSIONS Study sessions will be conducted at key benchmarks of the planning program to review consultant analyses and comment upon and confirm policy options and recommendations. For the purposes of the budget, it is assumed that the consultant will participate in seven (7) meetings with each body. These would be scheduled to address: • Review of background data and planning issues • Review, comment, and confirmation of Guiding Principles • Review and comment on the land use alternatives • Review the evaluation of land use alternatives impacts and provide input for the selection of a preferred plan • Review, comment, and confirmation of the preferred land use and mobility plans • Review and comment on preliminary updated GP policies • Review of the Public Draft Updated GP and DEIR 1 8.00THER CITY COMMISSIONS For the purposes of the budget, it is assumed that the consultant will participate in a maximum of four (4) meetings with other City Commissions and Committees (e.g., Harbor, Parks, Beaches, and Recreation, Environmental Quality Advisory Committee, and so on). 19.00ITY STAFF - CONSULTANT COORDINATION The consultant will conduct weekly telephone calls with City staff to review the progress of the GP update program. Additionally, meetings will be conducted in City offices at key benchmarks of the program for the purposes of reviewing key planning issues, "brainstorming" potential policy approaches, and reviewing and providing comments on preliminary Discussion Papers and other documents. For the purposes of the budget, it is assumed that such meetings would be conducted on an average of once per month, for a maximum of twenty -four (24) meetings. City of Newport Beach General Plan Update SCOPE OF WORK, BUDGET, SCHEDULE D. GEOGRAPHIC INFORMATION SYSTEM (GIS) EIP will be responsible for the documentation of baseline data, land use alternatives, and the recommended land use, open space, mobility, and other plans in GIS format. Available data layers will be obtained from the City, manipulated and supplemented by EIP, and returned to the City in formats compatible for ongoing use. EIP's GIS Program performs all GIS analyses and mapping using ArcVew 3.2a and associated Spatial Analyst, Image Analysis, and 3 -D extensions. This is current being upgraded to Arc 8. For the Newport Beach GPU, EIP will obtain available data (and associated metadata) from the city in an ArcView- compatible format (shapefiles and /or grids) with a common projection /coordinate system. EIP will compound upon the existing municipal data to compile current parcel -level land use data, existing environmental conditions data (e.g., bio, hydro, geo, etc.), and ultimately revised General Plan data. All data sets compiled for the project will be projected accurately to align with the City's data, with metadata recorded. The following defines the anticipated GIS mapping for the GP update program. 20.0 GIS INITIATION 20.1 Research Available Data Sources at City to identify data resources & gaps. 20.2 Meetings w /City Staff (includes orientation). 20.3 Obtain and import existing GIS data and associated metadata from City of Newport Beach via CD or FTP /Email - municipal boundaries; parcels including current General Plan and Zoning; streets /roadway network including ROW; water infrastructure -- service provider(s), district locations (mapped), water sources, storage, treatment, and conveyance facilities, planned improvements, and evaluation of adequacy to support future development; wastewater City of Newport Beach General Plan Update SCOPE OF WORK, BUDGET, SCHEDULE infrastructure -- service provider(s), district locations (mapped), collection and treatment facilities, recycling and re -use, planned improvements, and evaluation of adequacy to support future development; storm drainage infrastructure -- service provider(s), district locations (mapped), facilities, planned improvements, and areas subject to flooding; biological data sets (provided from LCP Consultant), hydrology, coastal access & scenic view data; existing /proposed park boundaries. 20.4 All geo- seismic - hazard data provided by LCP Consultant including faults, liquefaction, flooding, dam failure /inundation, fire hazard, hazardous materials; community associations; current aerial data; TAZ data; fire, police, mutual aid /response - Maximum of 50 data sets (Data is assumed to be in a common projection /datum and in an ArcView- Compatible format; ready to import; Compilation of above data is to comprise base map for all maps generated). 20.5 Research data gaps (USGS 30m DEM & DRGs covering project area, soils) from available external sources (USGS, NRCS, FMMP); Obtain max of 10 additional data sets (Data is assumed to be in a common projection /datum and in an ArcView - Compatible format; ready to import). 2 1. 0 BAS ELI NE DATA Basemap 21.1 Develop base map using available City data in ArcView; and associated layouts to be used on all maps referenced below. Layouts to be comprised of 1 size E map (& associated 11 x1 7). EIP will prepare 1 size E (36 "X48 ") map and associated 11 x1 7 map -1 round of edits. Produce 8 copies for potential map mark -ups for data creation. Natural Resources City of Newport Beach General Plan Update 0 50 SCOPE OF WORK, BUDGET, SCHEDULE 21.2 Prepare biological resources /habitat map: Obtain and import available biodata from City onto base map data; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.3 Prepare resource management plan map: Import available data regarding biological resources and protected habitats; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.4 Prepare surface & groundwater map: Obtain and import available data from City onto base map data; and prepare 1 size E map and associated 11x17 map -1 round of edits. 21.5 Prepare topography, hillsides, ridgelines map: Obtain and import available data from USGS (max of 6 files); run contour analysis on 30m DEM; map data on base map; digitize ridgelines based upon mark -up of contour data - digitize max of 20 ridgelines; prepare slope calc using DEM, and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.6 Prepare soils map: Obtain and import available data from City, NRCS & FMMP onto base map data; Prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.7 Prepare visual resources map: Obtain and import available data from City onto base map data; Prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.8 Prepare cultural/ historic resources map: Identify data based on APN or address & join to parcel base (assume provided tabular data joins to parcel data). Digitize a maximum of 20 additional polygons or point locations onto base map data; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. Land Use and Urban Form 21.9 Obtain and import City aerial data into base map. Prepare 6 size E maps for field surveys (to be conducted by EIP Planning Staff) of selected commercial areas and review with City staff; create parcel- City of Newport Beach General Plan Update 051 SCOPE OF WORK, BUDGET, SCHEDUL E level land use data set based upon mark -ups provided; and prepare 6 size -E maps - 1 round of edits. 21 .1 0 Prepare final existing land use map. Prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.11 Prepare Zoning map: Obtain and import available data from City onto base map; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.12 Prepare General Plan map: Obtain and import available data from City onto base map; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.13. Prepare approved /potential projects map: Digitize a maximum of 20 additional polygon or point locations onto base map data; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.14 Prepare Specific Plans/ Redevelopment Plans map: Digitize a maximum of 10 additional polygon or point locations onto Base Map data; and prepare 1 size E map and associated 11x17 map -1 round of edits. 21 .1 5 Prepare 'areas susceptible to change' map: Digitize a maximum of 10 additional polygon or point locations onto base map data; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.16 Prepare City's districts & neighborhoods map; Obtain and import available data from City onto base map; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.17 Prepare housing map; Derive from existing land use layer, and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.18 Prepare water Infrastructure map: Obtain and import available data from City, including water service area boundaries; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. City of Newport Beach General Plan Update 0 52 SCOPE OF WORK, BUDGET, SCHEDULE 21.19. Prepare wastewater Infrastructure map: Obtain and import available data from City, including wastewater service area boundaries; and prepare 1 size E map and associated 11x17 map - 1 round of edits. 21.20. Prepare storm drainage infrastructure map: Obtain and import available data from City; and prepare 1 size E map and associated 11 xl 7 map -1 round of edits. 21.21 Prepare park & recreation map: Obtain and import available data from City onto base map data; and prepare 1 size E map and associated 11x17 map -1 round of edits. 21.22 Prepare lands dedicated /acquired for parks & planned improvements map: Obtain and import available data from City onto base map data; and prepare 1 size E map and associated 11x17 map -1 round of edits. 21.23 Prepare existing park acquisition, dedication, improvements map: Obtain and import available data from City onto base map data; and prepare 1 size E map and associated 11 xl 7 map -1 round of edits. 21.24 Prepare lands dedicated, conserved, or protected as open space map: Obtain and import available data from City (Derive open space from general plan land use map) onto base map data; and prepare 1 size E map and associated 11 xl 7 map -1 round of edits. 21.25 Prepare existing noise map: define noise contours for 160 road segments and airport location, buffer distance vs. dBA from data provided by EIP Staff, and prepare 1 size E map and associated 11x17 map -1 round of edits. 21.26 Prepare geo hazards maps: Obtain and import available data from City (LCP Consultant); and Prepare 6 Size E Map and associated 6 11x17 Maps -1 round of edits. City of Newport Beach General Plan Update o 53 SCOPE OF WORK, BUDGET, SCHEDULE 21.27Prepare marine hazards maps: Obtain and import available data from City (LCP Consultant); and Prepare 6 Size E Map and associated 6 11 x1 7 Maps -1 round of edits. 21.28Prepare fire hazards and fire incidents map: Obtain and import available data from City; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 21.29 Provide 20 individual queries (acreage, distance) to support Technical Background Report 22.0ALTERNATIVES 22.1 Prepare land use and mobility alternatives maps: use parcel -base data to define land use designations and mobility improvements provided by EIP staff and amend tabular database ( -10% of City parcels to change); prepare 5 size E maps per alternative (total of 9 size Es) for QA /QC purposes & amendments to Land Use designations -1 round of edits with final round for report production. Prepare 5 final size E maps and associated 5 11 x1 7 Maps. 22.2 Provide 25 individual queries (acreage, distance) to support preferred alternative 23.OUPDATED LAND USE AND MOBILITY PLAN 23.1 Prepare preferred land use and mobility plan Map: Use parcel -base data to define land use designations provided by EIP staff and amend tabular database (max of 20 parcel LU changes); prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 23.2 Provide 10 individual queries (acreage, distance) to identify preferred alternative. 24.OUPDATED GENERAL PLAN POLICIES City of Newport Beach General Plan Update NMI SCOPE OF WORK, BUDGET, SCHEDULE 24.1 Reprint 11 x1 7 copies of all 30 maps listed above, edits include changes in map titles and project titles (minor text template edits). Total of 75 11x17 reprints. 24.2 Prepare General Plan Update Map: Obtain and import available data from City onto base map; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 24.3 Prepare updated Circulation Plan map: Obtain and import data from traffic sub onto base map; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 24.4 Prepare updated Open Space map: Derive from updated GP data; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 24.5 Prepare Environmental Habitat /Conservation Plan map: Derive from data generated above; and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 24.6 Prepare future noise maps: Define noise contours for 160 road segments and airport location, buffer distance vs. dBA from data provided by EIP staff, and prepare 1 size E map and associated 11 x1 7 map -1 round of edits. 24.7 Export all GIS data and associated metadata to City via CD or FTP /Email (assume creation of metadata for a maximum of 50 files, and 10 disks for data), includes compilation of GIS files, and communication. 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V 0 0 N c v g Q a w v R 9 a a F W a A A L c m U U s W u � ma C a. 6 3 d z 0 r U C: O O N m c v m a w N � O N � A � � O H y N O cD A F C U N W m c o ZD O U d c�D w aG uoipnpad o leuoissa ;ad C aleiaossy o0 a � 5 • ;ad JoivaS u) JoyaaJIO SIJ in iopajIa °o Ieoluyaal in IediawJd COD _ Y LO aw F E U Z �- wZ N w cW v N z Z d U Z o H a J 0 o O C: O O N m c v m a w v w a a a F W U m U F L W i 0 c d z 0 C. 0 N N c 0 0 P. P. N m O Q O O O O C n O^i Obi Q R r M m V1 6s O H _ Y 000 - 7 O cD eq 00000 LQ - Lo US O r p N W H r (D r 0) CD co N 7 0 th N h N N F LO 0 o W 00 O O O L O N 00 LO Q LO M C U C O N 00 O O aOa O N N O W O Iq 0 N U 0 00 °° o° CO 000 0 �n N W W N L �0 ED O n r N V N 00 N I� N N uoganpad o A �euoissa ;DJd Coo i v° aleloossy o v $ N N LO ° to s � ';d JoaS a o ao N m JOP la oi. Sao - N N JoPana °v leoiuyaal — lediouudl°D 1 N m N E co co C z. 0 co co z t v ^ Q ~ N O E —O 0 E v W rn E 2 wTi y C Z Z H L t y a u O m o c 0 0 2 I Ca. Z E Z U O Q H— N E O g 0 a Q m g O Q 1 0 v (D 0 a O U Q C C A Z W {gip' N N O'CDca0D y 0 l0 j CL 0 Qa (D Q z a U i> a j a OO s 00 ¢HUU} 'j U w a°1i1= Q 2 m v a j2 0 EQ y co O w E I «v 7 W Z F LL C 0 2 l0 0 N 0 N 1- m rn W O � F o o U C 0 C 0 .7 m 0 W= U Ow Q col U U A ID 7 C7 Q_ �=W~ l0 �_ 0 O X11 v 0 Vlm. N_ NN OU O W 71 -2 �I� N.0 Ez O ^ V' -ClONN C— y E!l0 A h C ._ m C) N y 7- U "C N I•C C CL 00 7 K;O �i0 O , m QI7 J S` C7 2 J Q Q, (V ) O I I'O O�I �'IJ N IQ O OO OO O QQ O M cD h iOa0 0) 0);m 0!1�'N 6 4 I NN NN N W m C. 0 N N c 0 0 P. P. d 9 a a � F W �a �m vF z U u ma L � O 6 d z F O T 0 0 0 F C7 °o (, N (V Ci y Z � W SS � A Zi O F z O a U w City of Newport Beach BUDGET AMENDMENT 2002 -03 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Pq Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues PX from unappropriated fund balance EXPLANATION: NO. BA- 077 AMOUNT: $690,193.00 Increase in Budgetary Fund Balance AND X Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase expenditure appropriations for the General Plan Update and Environmental Impact Report. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 010 3605 General Fund Fund Balance REVENUE ESTIMATES (3601) Number Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Signed: Signed: Signed: Administrative Services Director Administrative Approval: City City Council Approval: City Clerk Amount Debit Credit $690,193.00 ' $635,193.00 $55,000.00 Date —� — ate Date Description Division Number 2710 Planning - Administration Account Number 8293 General Plan Update Division Number 2710 Planning - Administration Account Number 8080 Services - Professional & Technical Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed: Signed: Administrative Services Director Administrative Approval: City City Council Approval: City Clerk Amount Debit Credit $690,193.00 ' $635,193.00 $55,000.00 Date —� — ate Date