HomeMy WebLinkAbout26 - FY 2003-04 Budget AdoptionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 26
June 24, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director (949) 644 -3123
ddanner @city. newport- beach. ca. us
SUBJECT: 2003 -04 BUDGET ADOPTION
RECOMMENDATION:
It is recommended that the City Council: (1) straw vote the items included on the
Budget Checklist and determine by individual vote if the Checklist items should be
included in the 2003 -04 Budget, and (2) approve the Resolution adopting the City's
2003 -04 Budget, as amended by any approved Budget Checklist items.
DISCUSSION:
As provided in City Council Policy F -3 titled Budget Adoption and Administration, the
City Council reviews the new fiscal year's proposed City Budget through study sessions
and public hearings. In part, Council Policy F -3 states: "All proposed Council changes in
the City Manager's proposed budget shall be added to a budget checklist. Subsequent
to Council review and prior to its final adoption, the City Manager shall provide each
Council Member with an itemized list of all proposed, changes to permit a roll call vote
by the City Council on each item during the budget hearing at the regular Council
meeting." Please find attached a summary sheet of the proposed Budget Checklist
items.
This year, Budget Checklist items total $2,605,876 broken down as follows:
Supplemental Requests $ 948,550
Capital Improvement Program Re- budget 1,657,326
Total Budget Checklist items $ 2.605.876
It is currently estimated that there is sufficient unappropriated reserves to cover these
items.
2003 -04 Budget Adoption
June 24, 2003
Page 2
Upon completion of the Budget Checklist review and roll call votes on each item, a
Resolution must be adopted by the City Council adopting the 2003 -04 Budget as
amended through the Budget Checklist actions.
Submitted by:
Oe'nnis C. Danner
Administrative Services Director
RESOLUTION NO. 2003 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH ADOPTING THE BUDGET FOR THE 2003-
04 FISCAL YEAR.
WHEREAS, the City Manager of the City of Newport Beach has prepared and
submitted to the City Council a preliminary annual budget for the 2003 -04 Fiscal Year;
WHEREAS, the City Council has reviewed said preliminary budget, determined the
time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not
less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed
budget were made available for inspection by the public in the Office of the City Clerk and the
Administrative Services Department at least ten (10) days prior to said hearing; and
WHEREAS, the City Council has held a public hearing on said preliminary budget on
June 10, 2003, and has made such revisions in the preliminary budget as it deemed advisable; and
WHEREAS, the City Manager has the authority to approve budget increases not to
exceed $5,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3
(Budget Adoption and Administration), and
WHEREAS, the City Manager may accept donations or grants of up to $5,000 on
behalf of the City and appropriate the funds for the purpose intended, in accordance with Council
Policy F -3 (Budget Adoption and Administration), and
WHEREAS, all requirements of the City Charter relating to the preparation and
consideration of the annual budget have been complied with.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport
Beach that the budget of the City of Newport Beach for the 2003 -04 Fiscal Year as revised by the City
Council is hereby adopted. The total approved appropriation of $164,957,922 has been allocated to the
following funds in the amounts hereinafter shown:
Fund
General Fund
Ackerman Fund
CDBG Fund
AQMD Fund
NAF Fund
SLESF - Cops Fund
Misc. Grants Fund
State Gas Tax Fund
Traffic Cong. Relief
Measure M Fund
Bikes & Trailways
AHRP Fund
Tidelands Fund
Contribution Fund
Circulation Fund
Building Excise Tax
Environmental Liab.
Oil Spill Remediation Fund
Newport Annexation
Library Debt Service
Assessment District
Projects
CIOSA Fund
Bonita Canyon Dev.
Newport Bay Dredging
Insurance Reserve Fund
Retiree Medical Fund
Comp. Absence Fund
Equipment Fund
Water Fund
Wastewater Fund
Operating Capital Budget Net Transfers Total Budget
Budget
$101,010,159
$3,617,795
$3,447,355
$108,075,309
185,000
0
0
$185,000
388,150
50,000
(15,450)
$422,700
25,000
0
(45,000)
($20.000)
256,359
0
0
$256,359
150,279
0
0
$150,279
40,000
0
0
$40,000
0
2,491,100
(160,000)
$2,331,100
0
34,000
0
$34,000
0
1,372,725
0
$1,372,725
0
0
0
$0
0
0
0
$0
1,685,776
1,313,140
(3,297,590)
($298,674)
0
7,143,640
0
$7,143,640
0
2,674,595
(80,000)
$2,594,595
0
150,000
0
$150,000
100,000
0
0
$100,000
0
1,295,000
0
$1,295,000
1,200,000
0
(162,000)
$1,038,000 .
562,685
0
562,685
$1,125,370
0
655,869
0
$655,869
0
1,140,000
0
$1,140,000
0
0
(250,000)
($250,000)
0
0
0
$0
5,530,4 } 1
0
0
$5,530,431
1,039,500
0
0
$1,039,500
1,200,000
0
0
$1,200,000
3,751,760
174,000
0
$3,925,760
14,741,422
7,112,200
0
$21,853,622
2,251,337
1,616,000
0
$3,867,337
Total Appropriations $134,117,858 $30,840,064 $0 $164,957,922
BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the
City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for
the Council, and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk
where it shall be available for public inspection.
BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and
copies made available for the use of the public and of departments, offices and agencies of the City.
ADOPTED the 24`t' day of June, 2004.
ir/_ OT11
ATTEST:
CITY CLERK
CITY OF NEWPORT BEACH
Budget Checklist Items
Fiscal Year 2003 -04
Department/Account Number /Description
Amount
Approved
SUPPLEMENTAL BUDGET ITEMS
Fire Station Deferred Maintenance
$
21,227
City Council
City Hall Expansion Plan
$
(325,000)
0110 -8250 City of Newport Beach Centennial Celebration (2006)
$
20,000
(1 year)
Balboa Village Business Improvement District
CYC Drainage Project
$
17,464
0110 -8080 Construction Mitigation Marketing
$
10,000
(1 year)
0110 -8080 Spatial Event Co- Sponsorship - Salute to Summer
$
51000
(1 year)
Corona del Mar Business Improvement District
Rec & Oasis Facility Repair Replacement
$
15,870
0110 -8080 Special Event Co- Sponsorship - Centennial Celebration
$
20,000
(1 year)
7261- C5100698 Add'I Funds for Medians ($120,000 match from BID)
$
180,000
(1 year)
Corona del Mar Chamber of Commerce
Castaways Park Planting
$
48,907
4370 -8080 Corona del Mar Scenic 5K Race Increase
$
5,000
(1 year)
0110 -8080 Sponsorship of Annual Christmas Walk
$
10,000
(1 year)
0320 -8080 Underwrite 50% of Chamber Directory Costs
$
6,750
(1 year)
General Services
Lido Island Bridge
$
30,000
3140 -8080 Alley Sweeping - Twice per month for 12 months
$
61,800
(on- going)
7011- C3140544 Toilet Seat Installation at Public Restrooms
$
10,000
(1 year)
Leadership Tomorrow
Fire Department Office Centralization
$
12,700
0110 -8250 Sponsorship of Community Program
$
10,000
(on- going)
Marine Avenue Business Improvement District
0110 -8080 Marine Avenue Business District Project
$
139,000
(1 year)
Public Works
7011- C3120363 City Hall Maintenance - Walkway Lighting
$
-
7011- C5100### Newport Harbor High School Swimming Pool Add'I Cost
$
46,000
(1 year)
7014- C2700500 Mariners Mile Phase II
$
75,000
(1 year)
7024- C5100543 Balboa Village Methane Mitigation
$
200,000
(1 year)
7181- C5200407 Newport Hills Drive Traffic Calming
$
100,000
(1 year)
7261- C5100712 Dover Drive Sidewalk Design
$
50,000
(1 year)
TOTAL SUPPLEMENTAL BUDGET ITEMS
$
948,550
Public Works
7011- C2320670
Fire Station Deferred Maintenance
$
21,227
7011- C2910545
City Hall Expansion Plan
$
(325,000)
7011 - 04120612
Oasis Senior Center
$
12,848
7011 - 04120672
CYC Drainage Project
$
17,464
7013- C5100277
Alley Replacement Program
$
157,556
7013- C5100673
Lido Island Bridge
$
280,010
7015- C4120324
Rec & Oasis Facility Repair Replacement
$
15,870
7015- C4120431
Park & Field Renovation
$
15,780
7015- C4120676
Bonita Creek Storage Improvements
$
20,000
7015- C5100677
Castaways Park Planting
$
48,907
7017- C2321620
Fire Facilities Management Systems
$
59,300
7231- C2320621
Balboa Pier Ramp /Gangway
$
5,326
7251- CO310525
Water Quality Studies
$
(69,682)
7251- C5100673
Lido Island Bridge
$
30,000
7251- C5100677
Castaways Park Planting
$
99,972
7261- C5200472
Newport/Balboa Merger (Mixmaster)
$
(87,330)
7271- C2320334
Fire Department Office Centralization
$
12,700
CITY OF NEWPORT BEACH
Budget Checklist Items
Fiscal Year 2003.04
Department/Account Number/Description
$
Amount
7271- C2320527
Fire Station Modification & Upgrade
$
7,491
7271- C2320577
Fire Station Equipment Upgrade
$
73,663
7271- C2320626
Fire Station Diesel Exhaust Systems
$
57,886
7295- C5100566
Ocean Safety Operations and Rescue Boat
$
89,490
7295- C5100568
Ocean Front Walkways
$
(60,000)
7503- C5500690
Big Canyon Reservoir Project
$
(29,000)
7611- C6120682
Auto Shop Assessment
$
5,977
7284- C5100584
MacArthur Blvd /Jamboree Road
$
731,124
7251- C5100584
MacArthur Blvd /Jamboree Road
$
314,620
7261- C5100584
MacArthur Blvd /Jamboree Road
$
151,127
TOTAL CAPITAL PROJECT
REBUDGET
$
1,657,326
SUMMARY BY TYPE OF REQUEST
Supplemental Requests $ 948,550
Capital Improvement Program Re- Budget $ 1,657,326
TOTAL CHECKLIST ITEMS $ 2,605,876
SUPPLEMENTAL REQUESTS BYFUND
General Fund $ 618,550
Gas Tax $ 100,000
Circulation and Transportation Fund $ 230,000
Total Supplemental Requests $ 948,550
CAPITAL IMPROVEMENT PROGRAM RE- BUDGET BY FUND
General Fund
$
323,962
Tidelands Fund
$
5,326
Contribution Fund
$
374,910
Circulation and Transportation Fund
$
63,797
Building Excise Tax Fund
$
151,740
Measure M Competitive Fund
$
731,124
- Oil Spill Remediation Fund
$
29,490
Water Fund
$
(29,000)
Equipment Fund
$
5,977
Total Capital Improvement Program Re- Budget
$
1,657,326
SUMMARY BY FUND TOTAL CHECKLIST ITEMS
General Fund
$
942,512
Gas Tax
$
100,000
Tidelands Fund
$
5,326
Contribution Fund
$
374,910
Circulation and Transportation Fund
$
293,797
Building Excise Tax Fund
. $
151,740
Measure M Competitive Fund
$
731,124
011 Spill Remediation Fund
' $
29,490
Wafer Fund
$
(29,000)
Equipment Fund
. $ _ ,.
_ _ 5,977 .
TOTAL CHECKLIST ITEMS L$ 2,605,876
Approved
Mayor Pro Tern Tod W. Ridgeway
City of Newport Beach
3300 Newport Blvd.
PO Box 1768
Newport Beach, CA 92658 -8915
April 2003
Mayor Pro Tern Ridgeway:
On behalf of the Balboa Village Business Improvement District, the Board of Directors would like to
sincerely thank the City of Newport Beach for the support and funding of the BID and the Balboa Village
Revitalization Plan. The Balboa Village Revitalization Plan is sure to enhance the quality of life in the
Balboa Village as well as be an integral part of future economic development Additionally, Mayor Pro Tern
Ridgeway's special allocation of $6,2500.00 to the Balboa Village BID in the fiscal year 2002 -2003 for
Construction Mitigation Marketing Programs was very much appreciated. As a result of this special fund
allocation, the BID was able to support the Balboa Village merchants through phase two of the
construction by initiating the production of a new marketing collateral brochure, maintaining its dynamic
website: www.BalboaNewDortBeach.com distributing official Balboa Village Revitalization Plan marketing
collateral and producing the First Annual Salute to Summer Event in conjunction with the City of
Newport Beach in June of 2002.
As the City begins phase -three of the Balboa Village Revitalization Plan, the construction period is again
going to be economically challenging for merchants of the Balboa Village. As noted below, the first and
second phase of construction already has had a negative impact on the economic stability of the Balboa
Village and on the BID as a whole:
In the last fiscal year, the Balboa Village BID lost approximately 10% of its merchants because
they went out of business.
Additionally, business license fees and BID assessment fees increased this past year, which
totaled a 5 -17% direct fee increase to merchants of the Balboa Village.
• Due to the weakened state of the economy and the loss of merchants in the Balboa Village, the
Business Improvement District revenue assessment collection rate has dropped by 15% as well
in the last fiscal year.
• As a result of ongoing logistical challenges due to the construction in the Balboa Village, the BID
will not be able to organize regular fundraising special events to supplement the budget and
support the merchants of the Balboa Village (i.e.: PT Cruiser Car Show, Concerts in the Park, etc.)
In an effort to address the economic challenges that lie ahead, the Balboa Village BID has enclosed a
proposed a two -year Construction Mitigation Marketing and Special Event Budget Proposal. This special
fund request is to be used each year for execution of strategic Construction Mitigation Marketing
Programs as outlined in the FY Marketing Plan of Work to support the merchants of the Balboa Village
during the phase -three construction period and the year immediately following completion of the Balboa
Village Revitalization Plan to aggressively market the destination to the local drive and tourism markets.
• This temporary request includes an additional city matching funds allocation amount of $10,000 in
FY 2003 -2004 and $10,000 for FY 2004 -2005.
This request also includes an additional fund allocation amount of $5,000 in FY 2003 -2004 and
$10,000 for FY 2004 -2005 specifically for the production of the Balboa Village Salute to Summer
Event.
The construction mitigation marketing and special events budget request proposal and Balboa Village BID
FY 2003 -2004 Marketing Plan of Work and Budget are enclosed for your review and thoughtful
consideration. Thank you in advance for supporting the marketing efforts of the Balboa Village BID and the
economic development of the City of Newport Beach.
Respectfully Submitted by:
Gay Wassall — Kelly
Chairperson
Balboa Village Business Improvement District
Cc: Honoray May Steve Bromberg
Newport Beach City Council
Newport Beach City Manager
Balboa Village Business Improvement District
Balboa Village Business Improvement District
Construction Mitigation — Marketing & Special Event Budget Request
Two -Year Citv Matching Funds Proposal: FY 2003.2004
Supplemental Working Budget: $25K (Matching Funds: $1 OK City of Newport and BV BID)
Additional Budget Request Amount Requested
City of Newport Beach Additional Fund Contribution $10,000.00
Balboa Village BID - Matching Fund Contribution $10,000.00
City of Newport Beach Additional Fund Contribution $ 5,000.00
Balboa Village Salute To Summer Event
*Balboa Village BID FY 2003 -2004 Proposed Marketing Plan of Work and Budget Attached
Two -Year Citv Matching Funds Proposal: FY 2004.2005
Approximate Working Budget: $25K (Matching Funds: $10K City of Newport and BV BID)
Additional Budget Request Amount Requested
City of Newport Beach Additional Fund Contribution $10,000.00
Balboa Village BID — Matching Fund Contribution $10,000.00
City of Newport Beach Additional Fund Contribution $ 5,000.00
Balboa Village Salute To Summer Event
46
CALIFORNIA
M ARRETIN6
CONCEPTS
Balboa Village Business Improvement District
FY 2003 -2004 Proposed Marketing & Special Event Budge
Year -One: Special Budget allocation Proposal FY 2003 -2004
YEAR ONE APPROXIMATE WORKING BUDGET:
Projected Working Budget for BV BID $10,000.00
Matching Fund Proposal
CITY OF NEWPORT BEACH PROPOSED ADDITIOANL BUDGET FUNDS:
Construction Mitigation Marketing Programs $10,000.00
Second Annual Salute To Summer Event $ 5,000.00
Approximate Working Budget: $25K
Additional Budget Allocation Amount Budgeted
Balboa Village Marketing Collateral Production— Balboa village Brochure $7,500.00
(4) Color high -gloss destination promotional brochure (non - advertising)
To include: merchant directory and coupon promotion section
Design, Production, and Photography - Print: 50,000 (Tri-Fold Brochure wl Matching inserts)
Brochure Distribution Plan $2,000.00
Certified Folder Display & Various Targeted Outlets
Media Advertising Campaign
Media Buys — Tourism & Local Market $7,500.00
NBCVB, OCACVB & Daily Pilot
Community Outreach Program
Memberships - NBCVB & AOCVCB $1,000.00
Website Development & Maintenance
Monthly Hosting & Maintenance $1,500.00
Public Relations Programs & Newsletter $ 500.00
Babloa Village Salute To Summer Event $ 5,000.00
Misc. Special Event Coordination
Entertainment & Promotion
Total Budget Allocated $25,000.00
A'At
(ALIfONNIA
MARKETING
CONCEPTS
Proposed Marketing Plan of Work & Budget
Balboa Village Business Improvement District
FY 2003 -2004 Marketing Strategy
The following comprehensive Marketing Plan of Work is between California Marketing Concepts (CMC) and the Balboa
Merchant and Owner's Association (BMOA) for the FY 2003- 2004. The marketing strategy focuses on the promotion of the
Balboa Village to support economic development during the final construction phase of The Balboa Village Revitalization Plan.
CMC is to direct and execute the comprehensive Marketing Plan of Work for the Balboa Merchant and Owner's Association to
include, but not be limited to the following areas:
Marketing Collateral & Creative Development
Develop Balboa Village Brochure & Merchant Directory
• Produce Balboa Village rack brochure to include a merchant directory
• Brochure creative to be created in conjunction with BMOA identity
• Brochure to include merchant coupon program
• Cross promote BMOA website and Beautification Plan
Balboa Village Brochure Distribution Plan
• Anaheim Convention &Visitor's Bureau
Balboa Community& Homeowner's Association Groups
• Local Hotel Concierge and Sales Calls
• Merchant Distribution of Brochures
• NBCVB Inquiry Fulfillment and Distribution Assistance
• Advertising Campaigns & Website Fulfillment
Media Advertising Campaigns
Creative Development
• CMC to direct advertising creative campaign design and concepts of BMOA Ads
• Design, create and implement uniform creative in conjunction BMOA identity in media advertising campaigns
A-:_
(ALIfONHIA
MARKETING
ION(EPTS
Proposed Marketing Plan of Work & Budget
Balboa Village Business Improvement District
FY 2003.2004 Marketing Strategy
Media Advertising Campaigns — Cont.
Media Buys — Local Market
• Negotiate media buys in target local print newspapers in conjunction with special events, holidays and promotions,
etc.
• Le.: Daily Pilot, OC Register, Community & Business Newsletter Inserts, etc.
Media Buys — Tourism Market
• Negotiate media buys in targeted tourism industry publications
• Le.: NBCVB & AOCVCB Visitor Guides, CO-Op Advertising Programs, Electronic Banner Advertising, etc.
Web Site Development
• CMC to direct development of BMOA website with vendor
• Development of BMOA search engines and reciprocal links
On -Going creative design and content updates with vendor
Updates to include: BMOA Announcements, Merchant Directory, Balboa Village Revitalization Plan Updates, Special
Events, and Promotions
Public • Program
Produce ail•t h1mber Informational
Develop : ll •1 Media
L' • 1 ,• 1 • • � 1 •1 11L• l •.LL •i :Ih .1• ! • II• � •1
�ALIfORNIA
M ARKIIING
CON(IPTS
Proposed Marketing Plan of Work & Budget
Balboa Village Business Improvement District
FY 2003 -2004 Marketing. Strateav
Public Relations Program — Cont.
• Adelphia Cable Programming
• Anaheim Convention & Visitors Bureau
• Balboa Beacon
• Coast Magazine
• Los Angles Times — Orange County
• Newport Beach 714
• Newport Beach Conference &Visitors Bureau
• Newport Beach Light
• Newport Harbor Area Chamber of Commerce
• O.C. Metro
• Orange Coast Magazine
• Orange County Business Journal
• Orange County News Channel
• Orange County Register
• The Daily Pilot
• Where Magazine
Community Outreach Program
CMC To Regularly Attend BMOA Board Meeltings and fieneral Meetings
ikulon and Maintain Reladonshi�s on Behalf of BMO/ -With;
• Anaheim Convention &Visitors Bureau
• Balboa Business Owners, Landlords and Managers
• Balboa Homeowners Associations
• Local Newport Beach and Orange County Media Contacts
• Newport Beach City Council & Planning Commission
• Newport Beach City Staff
• Newport Beach Conference &Visitors Bureau
• Newport Beach Parks, Beaches & Recreation Commission
• Newport Harbor Area Chamber of Commerce
• Orange County Hotels and concierge Association
CALIFORNIA
M ARKFTING
IONUPTS
Proposed Marketing Plan of Work & Budget
Balboa Village Business Improvement District
FY 2003 -2004 Marketing Strategy
FY 2003 —2004 Special Events Calendar
Marketing ofBM0A. Special.
January —April
• Promote: Balboa Village Whale Watching Tours
• Balboa Village Whale Watching Photo Contest & Whale Festival
Summer Promotions
• Salute to Summer Event
• Concerts in the Park
• Promote: Tourism
• Holiday Promotion: Fourth of July Old Glory Boat Parade
AugustlSe tamer
Special Event: BMOA Car Show or Kite Festival — TBA
November
• Promote: Holiday Shopping
• Holiday Promotion: Newport Elementary Paints the Town!
• Holiday Decorations in the Balboa Village
December
• Promote: Holiday Shopping & Boat Parade
• Balboa Village Christmas Tree Lighting Ceremony
• Special Event: BMOA Catalina Flyer Bdat Party
• Newport Harbor Christmas Boat Parade - Participate
Honorable Mayor Steve Bromberg
City of Newport Beach
3300 Newport Blvd.
PO Box 1768
Newport Beach, CA 92658 -8915
April 2003
Honorable Mayor Bromberg:
On behalf of the Corona del Mar Business Improvement District (CdM BID), the
members and volunteers of the BID Advisory Committee would like to sincerely
thank the City of Newport Beach leadership for their ongoing support and funding of
the BID. This includes the proposed physical improvements that are a part of the
"Vision 2004" Plan. The City's special approved allocation of $400,000 in the FY
2002 -2003 budget for median improvements and cross walk upgrades is very much
appreciated. The CdM BID is formally requesting that this special fund allocation for
these approved physical improvements that were not implemented be rolled over to
the FY 2003 -2004 budget. It is our hope these needed improvements will be
implemented during this budget period. Your continued support of the "Vision 2004"
Plan is sure to be an integral part of the future economic development in the village
of Corona del Mar in the long run. It will also benefit the commercial businesses,
residents and entire City of Newport Beach as a whole.
As you are aware, in the spirit of the Vision 2004 Plan, the CdM BID has taken the
leadership role of organizing an event committee to plan the CdM Centennial Event
Celebration next year. The Corona del Mar Centennial Celebration will bring together
the entire Newport Beach community in a very special way. We will honor our rich
history, quality of life and 100 -Year Anniversary of the village of Corona del Mar in
2004. Additionally, it will be a prelude to the centennial celebration of the entire city
of Newport Beach in 2006. It is the intent of the BID and the Centennial Event
Planning Committee to work in close partnership with the City of Newport Beach to
ensure the success of this CdM Centennial celebration, and historic event. Along
i
with special event coordination, marketing and merchant promotions, the CdM Bid is
proposing the formation of a "Vision 2004" Foundation. It will be introduced to the
community through various Centennial celebration events, promotions and
fundraising endeavors. Its primary objective will be to generate additional revenue
sources to specifically support the implementation of Vision 2004: A Plan for
Corona del Mar's Centennial.
In order to meet the budget requirements of planning a successful Centennial
Celebration, the CdM BID is formally proposing a two -year matching funds
Centennial Event Celebration Budget request with this letter to you.
• This formal request includes an additional city matching funds allocation of
$20,000 in FY 2003 -2004 and $10,000 for FY 2004- 2005.Through this proper
budget planning we can all be assured of a successful Centennial Celebration
in Corona del Mar during year 2004.
The preliminary budget proposal and centennial event outline are enclosed for your
review and thoughtful consideration. It is an exciting outline of ideas generated by
representatives from the entire community of Corona del Mar over the past four
months. Thank you in advance for supporting the efforts of the Corona del Mar BID
and economic development in the City of Newport Beach. The Corona del Mar
Centennial Celebration will bring together the entire community of Newport Beach. It
will help to enhance the quality of life in our City in addition to honoring and creating
our rich history.
Respectfully Submitted by:
John Blom
Chairman
Corona del Mar Business Improvement District
Cc:
Newport Beach City Council
Newport Beach City Manager
CdM BID Advisory. Committee
2
Corona del Mar Business Improvement District
CDM Centennial Event Celebration Budget
Additional Budget Request Amount Requested
Two-Year Cit FundsPPjopos-a FY 2003.2004
APPROXIMATE WORKING BUDGET: $40K (MATCHING FUNDS: $20K CITY OF NEWPORTAND CDM BID)
City of Newport Beach Additional Fund Contribution $20,000.00
CdM BID - Matching Fund Contribution $20,000.00
Two-Year City Matchin Funds Pro osal: FY 2004.2005
APPROXIMATE WORKING BUDGET: $20K (MATCHING FUNDS: $10K CITY OF NEWPORTAND CDM BID)
City of Newport Beach Additional Fund Contribution $10,000.00
CdM BID — Matching Fund Contribution $10,000.00
Proposed Budget Allocation
Proposed Budget Line Items
`EXACT BUDGET ALLOCATION & APPROVAL - TBD
Collateral Development & Printing $ 5,000.00
Local Publicity and Advertising Campaign $10,000.00
Miscellaneous Marketing & Promotiohs $10,000.00
Miscellaneous Special Event Coordination Expenses $20,000.00
Retained Special Event & Marketing Consultant $15,000.00
Total Proposed Budget $60,000.00
`PLEASE REFER TO THE ATTACHED CENTENNIAL EVENT COMMITTEE OUTLINE FOR MORE INFORMATION
CORONA DEL MAR CENTENNIAL CELEBRATION
EVENT LEADERSHIP & COMMITTEE BREAKDOWN
(DRAFTED- MARCH 2003)
PURPOSE:
CDM CENTENNIAL CELEBRATION
The purpose of the CdM Centennial Event Celebration is to bring together the entire community as a whole,
in celebration and honor of the 100 -Year Anniversary of the village of Corona del Mar. Along with special
event coordination, it is proposed that a "Vision 2004" Foundation be formed and introduced to the
community through various Centennial celebration events, promotions and fundraising efforts to generate
additional revenue sources for specific implementation of VISION 2004: A Plan for Corona del Mar's
Centennial.
CENTENNIAL EVENT CELEBRATION FUNDRAISING TO BENEFIT:
• The Village Green Community Meeting Area & Clock Tower Monument
CENTENNIAL CELEBRATION TIME FRAME:
The proposed concept of the Centennial Celebration will commence in the beginning of the year through the
Fourth of July with promotion of community spirit, marketing and visibility building up to the actual
Centennial Event Celebration in September. In accordance with the actual Birthday of Corona del Mar in
late June, it is proposed to organize an official "Kick off" to the Centennial Celebration over the Fourth of
July Weekend. The proposed concept of the CdM Centennial Event Celebration is to coordinate a weekend
event celebration during the last weekend of September, which takes us through the business district and
village, to the beach! Starting on Thursday night with a black tie event at Sherman Library and Gardens and
followed by a two -day centennial event celebration at Big Corona del Mar State Beach over the weekend,
and much more!
CENTENNIAL EVENT BUDGET:
`Specific Centennial Celebration working budget to be developed based on Committee recommendation
and direction.
CENTENNIAL EVENT COMMITTEE LEADERSHIP:
The Centennial Event Committee will report to the Marketing Committee of the CdM Bid Advisory
Committee. Two event co- chairs or one retained consultant will be appointed with appropriate sub
committees throughout the community reporting directly to them.
Retained Professional Special Event Planner
Two Co- Chairpersons
Approximately Twenty -Five Committee Members
PROPOSED CENTENNIAL EVENT SUBCOMMITTEES:
1.) SPECIAL EVENT COORDINATION
VOLUNTEERS REQUIRED:
One Chairperson
Minimum 7 -10 Committee Members
Big Corona Beach Party and Expo
Sub-Committees: One person or organization assigned to lead each
• Beach walking tour - Environmental Issues
• Centennial boat parade
• Fireworks Display on Saturday night at Big Corona Beach
• Lobster Bake and treasure hunt on the beach
• Recognize Famous Local Boats
• Regatta event in CdM off cliffs
• Surfboard show on beach
• Surfing / paddle out on waterfront
• Tide pools education / presentation of the tide pools
Centennial Event Grand Opening Ceremony
One Chairperson
Minimum 3 -5 Committee Members
• Celebrity Involvement
• Official Dedication and Ribbon Cutting of Centennial Event
• Old Fashioned Small Town Celebrations
• Proclamation for the President
• Crowning of CdM King and Queen
Merchant Sidewalk Sale & Promotion
One Chairperson
Minimum 3 -5 Committee Members
Centennial Dinner Dance at Sherman Gardens
One Chairperson
Minimum 5 -7 Committee Members
Other (Potential) Event Sub•Committees:
Sub-Committees: One person or organization assigned to lead each
• Car Show
• Have events at all CdM venues parks, Oasis, etc...
• Port theatre event (Film Fest)
2.) THE HISTORIC COMMITTEE
VOLUNTEERS REQUIRED:
One Chairperson
Minimum 5 -7 Committee Members
• Develop photo history exhibit
• Documentary on CdM History
• Historic Homes and Architecture
• Historic Program Book
• Historic Speaker Series -Bill Hendricks
• Honor long time citizens
• Memorial with bricks & logo
• Monument bricks centennial wall for time capsule
• Time capsule at Clock Tower at Village Green
• Walking tour landmarks and history
3.) COMMUNITY IDENTITY & OUTREACH
VOLUNTEERS REQUIRED
One Chairperson
Minimum 5 -7 Committee Members
• Build the association with the centennial of our entire city
• Centennial plaques benches
• Centennial Themed — Scenic 5k Run & Sand Castle Contest
• Entire Community Involved — Residents, Businesses and all of NB
• Sandcastle contest- themes work with NBCC
• Support the business district
4.) FOUNDATION & FUNDRAISING COMMITTEE
VOLUNTEERS REQUIRED
One Chairperson
Minimum 5 -7 Committee Members
• CdM Cultural Center
• Discount promotion cards with high schools
• Fundraising efforts through schools
• Silent Auctions
• V2004 Physical Improvements
5.) MARKETING, PROMOTIONS & PUBLICITY
VOLUNTEERS REQUIRED
One Chairperson
Minimum 5 -7 Committee Members
• 100 -day countdown to Centennial event celebration — Daily Pilot
• CD'S / Videos
• CdM Centennial merchandise sell at merchants shops
• Centennial artwork
• Centennial Flags; Merchants, Homes, Small Car Flags
• Centennial logo . .
• Centennial map, poster
• Corona del "Marvelous"
• High -end golf shirts, denim shirts & hats
• License plate frames
• Light pole banners throughout town .
• Local media sponsorship
• Local publicity campaign
• Restaurant & Merchant Promotion
• Website Updates
• Year Long Celebration & Visibility
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Corona del Mar - 7' � CITY ;;�r;c� cr ��_.,� ! eat „n
i.11 v l` �rVnl JC n:.il
CHAMBER of COMMERCE
"A STRATEGIC BUSINESS RESOURCE”
web site: www.coronadelmarchamber.com e-mail: cdmchamber @earthlink.net
April 11, 2003
Mayor Steve Bromberg
Newport Beach City Hall
3300 Newport Blvd.
Newport Beach, CA, 92663
Dear Steve:
Date 4_ (t° " 0 3
Copies Sent To:
`Y Mayor
council Member
Manager
❑ Attorney
As we continue to pursue our goals and objectives at the Corona del Mar Chamber of
Commerce we would like to explore the possibility of obtaining funds to insure the
quality and scope of our events for the benefit of all. Newport Beach Residents and
businesses.
Our Chamber provides a variety of benefits to the businesses and residents of the City of
Newport Beach- This enhances the quality of life in Corona del Mar, along with makin n
our Village a more attractive place to work, live, and visit.
The State "Award Winning" Corona del Mar Scenic 5K Race is in its' 22nd year. Our
race bangs four to sit thousand people to Newport Beach as visitors and participants.
Participants have grown from 100 to 3000 in the past 22 years. In doing so, these visitors
put more "Shoes in the Shops ", as we fe°er to their presence in our City, increasing
consumer spending and the local tax base.
In 2002, the City of Newport Beach received net revenue of $18,000 from the Corona del
Mar Scenic 5K. In prior years the event net revenue has ranged from $20,000 to $40,000.
Our request is for additional funds of $5000 along with the 50150 split of the gross
proceeds.
2855 East Coast Highway, Ste. 101 • Post Office Box 72 • Corona del Mar, CA 92625 • 949/673 -4050 Fax 949/673 -3940
W
These funds would bolster our sponsorship effort, which plays a key role in supporting
the race. Anaher justification for this request is that the Corona del Mar Chamber of
Commerce has made major additions and enhancements to the event each year that has
resulted in additional revenue for the City of Newport Beach. This would enhance our
_efforts to further develop the event and make this our premier event of Corona del Mar
and Orange County.
Our annual Corona del.Mar Christmas Walk Festival presents the Chamber.with upfront
expenses to initiate the effort of $10,000. This event brings between six to ten thousand
visitors to Newport Beach to shop, frequent the local restaurants, and make plans to
return in the future. Again, the Annual Corona del Mar Christmas Walk directly impacts
the revenue and tax base of Newport Beach, which benefits all residents of the City, i
Therefore, we would like to request reimbursement for a portion of the Chambers
expenses to make this event a continuing benefit to all of the residents of Newport Beach.
Each year the Chamber publishes the Corona del Mar Village Business Directory. This
publication identifies a majority of the merchants in the city with the necessary
information to visit, shop, and frequent our restaurants. It is distributed to all residents,
businesses and local hotels, The directory cost is $13,500. The Corona del Mar requests
the City of Newport Beach to budget 50% of this expense. Chamber requests to be i r.
allocated by the city budget to assist in the expense of publishing this directory.
As stated above our request will provide the Corona del Mar Chamber the ability to
achieve our goals. These funds will make our events more viable and cost effective so
that we can increase revenues to not only the Chamber, but also the City of Newport
Beach.
In closing, please let us know if you have any questions or need any additional
information to pursue our consideration
hip t
Chairman f the Board
June 13, 2003
TO: City Manager
FROM: General Services Director
SUBJECT: Alley Sweeping Options
As noted in yesterday's e-mail, we have distributed a Request for Proposal for alley sweeping to
a number of companies. While we will not have firm pricing until late next week, we can famish
the following cost scenarios based on estimates we received for budgetary purposes in March:
Alley Sweeping Frequency
Monthly Cost
Annual Total
Twice per month
$5,150
$61,800
Once per month
$2,800
$33,600
Twice /month Apr -Sept &
Once/month Oct -March
$5,150/$2,800
$47,700
While staff feels that sweeping each alley twice per month will provide the greatest benefit in
removing litter and keeping debris from storm drains, if significant budgetary concerns exist, I
would recommend the alternative to sweep the alleys twice per month from April through
September and monthly during the remainder of the year. That level of service will significantly
reduce the litter and improve the appearance of alleys in high density areas, such as West
Newport, the Balboa Peninsula, and Balboa Island.
Should you have any further questions, do not hesitate to contact me.
David E. Niederhaus
DEN /mp
Citizens Committed to Comnnunitp Involvement
- • 1470 jamboree Road • Newport Beach. CA 92660 • 949 644 -8283 • Fax 949 454 -2787
June 10, 2003
Mr. Homer Bludau, City Manager
Newport Beach
3300 Newport Blvd.
Newport Beach, CA 92663
Dear Mr. Bludau,
Leadership Tomorrow is a community program that serves Newport Beach along
with Costa Mesa, and Irvine. Each class has 25 -30 participants the majority of
which live or are employed in Newport Beach. Over the course of a year,
monthly workshops organized by our Board members and supporters immerse
the members of the class with information on issues consistent with the theme of
the workshop. The themes include, business, education, health, public safety and
local government.
Since the program's inception in Newport Beach in 1999, we have graduated
over 200 informed citizens; many of whom move forward and take on a variety
of roles within the community such as serving on non - profit boards, city
committees or various boards and commissions as well as elected civic leaders.
We are proud to say three Newport Beach City Council members over the last 10
years are Leadership Tomorrow graduates.
Corporate donations account for 25 percent of our total revenue. However, our
ability, as a board, to maintain or increase that level of support is precarious year
to year due to a number of factors; two of which are the economy and human
resources. Leadership Tomorrow is asking the City of Newport Beach for
$10,000.00 annually to help us to stabilize our budget. Such a contribution would
allow our Board to focus on strengthening the program's workshops and making
the experience available to more citizens of.Newport Beach and our surrounding
communities.
On behalf of the Board of Directors for Leadership Tomorrow, I thank the city
for considering our program for funding. We are aware there are many worthy
organizations seeking financial assistance from the city.
Respectfully
Tn�wn, Chair Elect,
Board of Directors
Leadership Tomorrow
1470 Jamboree Rd.
Newport Beach, CA 92660
COUNCIL iA ENDA
CITY OF NEWPORT BEACH nu �2� 6 a 3
CITY COUNCIL STAFF REPORT
Agenda Item No. 17
June 10, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director (949) 644 -3123
ddanner @city.newport - beach.ca.us
SUBJECT: FISCAL YEAR 2003 -04 PROPOSED BUDGET HEARING
RECOMMENDATION:
Hold the Public Hearing on the Proposed Budget for the 2003 -04 fiscal year and, after
taking public input, prepare a "checklist' of proposed changes to the Proposed Budget
that will be reviewed by the City Council at the meeting of June 24, 2003. Direct the
preparation of the Budget Resolution for adoption at the Council Meeting of June 24,
2003, including any "checklist' items that are recommended for approval.
DISCUSSION:
Pursuant to Section 1102 of the Newport Beach City Charter, and Council Policy F -3
titled Budget Adoption and Administration, the Proposed Budget for the 2003 -04
fiscal year was submitted to the City Council on May 2, 2003. Subsequent to that
submittal, the City Council held budget study sessions on May 13, May 27, and June
10, 2003 to review the departmental budget requests.
At the May 27th Council Meeting, the City Council scheduled the Public Hearing for the
proposed budget for June 10, 2003. After public and City Council input, a "checklist' will
be prepared for review by the City Council at the Council Meeting of June 24, 2003. At
the meeting of June 24th, the City Council will formally adopt, by resolution, the
Proposed Budget for the 2003 -04 fiscal year.
Submitted by
Dennis C. Danner
Administrative Services Director
c) a�-v3
CITY OF NEWPORT BEACH
Budget Checklist Items
Fiscal Year 2003 -04
Number /Description Amount Approved
City Council
Marine Avenue Business District Project
$
139,000
(1 year)
0110 -8250
City of Newport Beach Centennial Celebration (2006)
$
20.000
(1 year)
Balboa Village Business
Improvement District
$
-
Public Works
0110 -8080
Construction Mitigation Marketing
$
10,000
(1 year)
0110 -8080
Special Event Co- Sponsorship - Salute to Summer
$
5,000
(1 year)
Corona del Mar Business Improvement District
Balboa Village Methane Mitigation
$
200,000
0110 -8080
Special Event Co- Sponsorship - Centennial Celebration
$
20.000
(1 year)
7261- C5100698
Add'I Funds for Medians ($120,000 match from BID)
$
180.000
(1 year)
Corona del Mar Chamber of Commerce
$
280,010
7015- C4120324
4370 -8080
Corona del Mar Scenic 5K Race Increase
$
5,000
(1 year)
0110 -8080
Sponsorship of Annual Christmas Walk
$
10,000
(l year)
0320 -8080
Underwrite 50% of Chamber Directory Costs
$
6,750
(1 year)
General Services
Fire Facilities Management Systems
$
59,300
7231- C2320621
3140 -8080
Alley Sweeping - Twice per month for 12 months
$
61,800
(on- going)
7011- C3140544
Toilet Seat Installation at Public Restrooms
$
10,000
(1 year)
Leadership Tomorrow
0110 -8250
Sponsorship of Community Program
$
10,000
(on- going)
Marine Avenue Business Improvement District
0110 -8080
Marine Avenue Business District Project
$
139,000
(1 year)
Public Works
52,676
TOTAL SUPPLEMENTAL BUDGET ITEMS
$
1,001,226
7011- C3120363
City Hall Maintenance - Walkway Lighting
$
-
Public Works
7011- C5100 ###
Newport Harbor High School Swimming Pool Add'I Cost
$
46,000
(1 year)
7014- C2700500
Mariners Mile Phase II
$
75.000
(1 year)
7024- C5100543
Balboa Village Methane Mitigation
$
200,000
(1 year)
7181- C5200407
Newport Hills Drive Traffic Calming
$
100,000
(1 year)
7261- C5100712
Dover Drive Sidewalk Design
$
50,000
(1 year)
Recreation & Senior Services
4360 - various
Park Patrol Program (expenditure offset by revenue)
$
52,676
TOTAL SUPPLEMENTAL BUDGET ITEMS
$
1,001,226
CAPITAL
Public Works
7011- C2320670
Fire Station Deferred Maintenance
$
21.227
7011- C2910545
City Hall Expansion Plan
$
(325,000)
7011- C4120612
Oasis Senior Center
$
12,848
7011- C4120672
CYC Drainage Project
$
17,464
7013- C5100277
Alley Replacement Program
$
157,556
7013- C5100673
Lido Island Bridge
$
280,010
7015- C4120324
Rec & Oasis Facility Repair Replacement
$
15,870
7015- C4120431
Park & Field Renovation
$
15,780
7015- C4120676
Bonita Creek Storage Improvements
$
20,000
7015- C5100677
Castaways Park Planting
$
48,907
7017- C2321620
Fire Facilities Management Systems
$
59,300
7231- C2320621
Balboa Pier Ramp /Gangway
$
5,326
7251- CO310525
Water Quality Studies
$
(69,682)
7251- C5100673
Lido Island Bridge
$
30,000
(on- going)
CITY OF NEWPORT BEACH
Budget Checklist Items
Fiscal Year 2003 -04
Department/Account Number /Description
:$
Amount
7251- C5100677
Castaways Park Planting
$
99,972
7261- C5200472
Newport/8alboa Merger (Mixmaster)
$
(87,330)
7271- C2320334
Fire Department Office Centralization
$
12,700
7271- C2320527
Fire Station Modification & Upgrade
$
7,491
7271- C2320577
Fire Station Equipment Upgrade
$
73,663
7271- C2320626
Fire Station Diesel Exhaust Systems
$
57,886
7295- C5100566
Ocean Safety Operations and Rescue Boat
$
89,490
7295- C5100568
Ocean Front Walkways
$
(60,000)
7503- C5500690
Big Canyon Reservoir Project
$
(29,000)
7611- C6120682
Auto Shop Assessment
$
5,977
7284- C5100584
MacArthur Blvd /Jamboree Road
$
731,124
7251- C5100584
MacArthur Blvd /Jamboree Road
$
314,620
7261- C5100584
MacArthur Blvd /Jamboree Road
$
151,127
TOTAL CAPITAL PROJECT REBUDGET
$
1,657,326
SUMMARY BY TYPE OF REQUEST
Supplemental Requests
S
1,001,226
Capital Improvement Program Re- Budget
'S
1,6571326
TOTAL CHECKLIST ITEMS
= S
2,658,552
SUPPLEMENTAL REQUESTS BY FUND
General Fund
S
671,226
Gas Tax
$
100.000
Circulation and Transportation Fund
S
, .23p,000
Total Supplemental Requests
'S
1,001,226
CAPITAL IMPROVEMENT PROGRAM RE- BUDGET BYFUND
General Fund
:$
•323,962
Tidelands Fund
$
5.326
Contribution Fund
.
S
.., k
,f : 374,910
Circulation and Transportation Fund
S
63,797
Building Excise Tax Fund
'S
. r - 151,740
Measure M Competitive Fund
�O .731,124
Oil Spill Remediation Fund
$
,; ; 29,490
Water Fund
S
•• 4' .
Equipment Fund
S
5,977
Total Capital Improvement Program Re- Budget
SUMMARY BY FUND TOTAL CHECKLIST ITEMS
General Fund
Gas Tax
Tidelands Fund
Contribution Fund
Circulation and Transportation Fund
Building Excise Tax Fund
Measure M Competitive Fund
Oil Spill Remediation Fund
Water Fund
Equipment Fund
TOTAL CHECKLIST ITEMS
S 1,657.326
$ 2.656 552
Approved