HomeMy WebLinkAbout10 - C-3547 Fuel System UpgradesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
July 22, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, P.E.
SUBJECT: FUEL SYSTEM UPGRADES — COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 3547
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after City Council acceptance.
DISCUSSION:
On October 8, 2002, the City Council awarded Contract No. 3547 to Tafoya & Associates,
Inc. This design -build contract required Tafoya to prepare plans and specifications,
obtain permits and construct upgrades upon underground fuel tank systems at City Hall,
the Corporation Yard, and the Fire and Police facilities on Santa Barbara Drive. The work
included replacing the fuel dispenser at City Hall and performing secondary containment
tests upon the facilities as mandated by California SB 989. (Secondary containment
facilities are those that collect fuel that has leaked from primary containment facilities;
e.g., pipes, hoses, dispensers, tanks, etc.)
The contract work has now been completed to the satisfaction of the Public Works
Department. A summary of the final contract cost is as follows:
Original award amount: $57,321.00
Actual amount of bid items constructed: $57,321.00
Total amount of change orders: $25,668.99
Final contract cost: $82,989.99
SUBJECT: Fuel System Upgrades — Completion and Acceptance of Contract No. 3547
July 22, 2003
Page 2
The increase in the contract amount was due an unanticipated change order that was
needed at the Police facility. The change order paid Tafoya for 1) modifying fuel pipe at
the emergency generator to comply with unforeseen conditions at the site, 2) providing
exploratory excavations to locate underground fuel pipe at the site, and 3) replacing the
remaining single wall pipe with double wall.
Funds for the project were expended from the following account:
Description
Fuel System Upgrades
Account No. Amount
7611- C6120683 $82,989.99
All work was completed by June 25, 2003. The scheduled completion date of
December 31, 2002 was extended to allow for the extra work at the Police facility as
described above.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive.
Submitted by:
3fepheh G. Badum, PE
Public Works Director
Prepared .
Lloy Dalton, PE
i
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David E. Niederhaus, Director
General Services Department