HomeMy WebLinkAbout10 - Back Bay Drive Roadway and Bridge Repair Budget Amendment and Change Order for Contract No. 3180August 10, 1998
CITY COUNCIL AGENDA
ITEM NO. 10
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: BACK BAY DRIVE ROADWAY AND BRIDGE REPAIR
BUDGET AMENDMENT AND CHANGE ORDER FOR
CONTRACT NO. 3180
RECOMMENDATIONS:
1. Authorize the City Manager to execute Change Order No. 1 in the amount of $30,000.
2. Authorize a budget amendment to increase revenue to the Contributions Fund in the
amount of $30,000 and appropriate this sum to Account No. 7251- C5100427, BackBay
Drive Roadway.
DISCUSSION:
The Irvine Company recently negotiated a lump sum cost of $30,000 with the City's BackBay
Drive contractor, Summit Contracting. The negotiated work involves removal and stockpiling of
debris from BackBay Drive.
The Irvine Company has remitted a $30,000 check to the City to pay for the work to be
undertaken by our contractor. Attached is Change Order No. 1 to Contract No. 3180, which
provides for the additional work.
Staff seeks authorization to receive and appropriate the funds and to execute Change Order
No. 1.
Respectfully submitted,.
Don Webb
Public Works ctor
By: w
Luci Romero Serlet
Administrative Manager
Attachment: Contract No. 3180 Change Order No. 1
Letter dated July 24, 1998
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CITY OF NEWPORT BEACH
CONTRACT CHANGE ORDER
CONTRACT NO. 3180
PROJECT TITLE: Back Bay Drive Roadway Repair and Bridge Repair
CONTRACTOR: Summit Contracting
ENCUMBRANCE NO.:
ORIGINAL CONTRACT: 174,990.00
COMPLETION DATE:
SEW PART
z
C\�OR��P
CHANGE ORDER:
1
PAGE:
1 OF 1
CCO SUMMARY COST:
30,000.00
CCO TOTAL IN %
17.14%
CHANGE REQUESTED BY: The Irvine Company CO. TYPE: LUMP SUM
DESCRIPTION: Remove Debris from Back Bay Drive
are
INCREASE (DECREASE
Remove and Stockpile Slide Debris from Back Bay Drive Per July 24,1998 I 30,000.00
Letter to the City from TIC. Work does not include the removal of berm
used for the Clapper Rail Nesting Area.
IN CONTRACT TIME 0- WORKING DAYS
We, the undersigned contractor, have given careful consideration to
NET CHANGE $ 30,000.00
agree, it this
is approved, that we will provide all equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the above specified work, including field and home office expense and will accept
as full payment therefor the prices shown above.
ACCEPTED, DATE: DD 1.4 ) A, 0" CONTRACTOR: Summit Contracting
BY: iZze'
APPROVAL RECOMMENDED :
APPROVED:
APPROVED:
TITLE: IoMSLa, �
/ ,/_'4�
CONSTRUCTION ENGINEER
CITY ENGINEER
CIT4 OWANACEP/
DATE: d /¢ /%CJ
DATE: e q-1 GIs
DATE: 7 ✓X
5
W
IRVINE COMMUNITY DEVELOPMENT COMPANY
JUL 3 119q8
July 24, 1998
P; C.'
Mr. Kevin Murphy SENT VIA FACSIMILE
City Manager
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92658
Re: Change Order for Slide Debris Removal from Back Bay Drive
Dear Mr. Murphy:
As you know, The Irvine Company has negotiated a lump sum cost of $30,000.00 with
your contractor, Summit Contracting, for Back Bay Drive cleanup. The Irvine Company
is preparing a check in the amount of $30,000.00, payable to the City of Newport Beach.
This check will be hand carried to your offices on Friday, July 31, 1998.
We look forward to continuing our cooperation on Back Bay Drive cleanup. Should you
have any questions concerning this matter, I can be reached at (949) 720-2129.
Sincerely,
Norman E. Witt, Jr.
Vice President
cc: Don Webb, City Engineer
550 Newport Center Drive, P.O. Box 6370, Newport Beach, California 92658-6370 (949) 720-2000
A subsidiary of The Irvine Gornpany
2 OP0445 WFORT BEACH 6111304 611304
VOUCHER NO.
INVOICE NO.
PURCHASE ORDER NO.
INVOICE DATE
AMOUNT
DISCOUNT
NET AMOUN
730169
30000 —CR
CHANGE ORDER
7/28/98
request
30, 000. 00
.00
30, 000.
TOTAL
30, 000. 00
.00
30,000.
'WELLS FARGO BAN.K'MA
2030 MAIN STREET, SUITE 000
°IRVINE,CA 92614,
ISSUED`. :._.
7/30/98 611804'
11■6ii80411' 1:1 2 2000 24 4o:489S 07992911'
16.24,
18,04 , ,
City of Newport Beach NO. BA- 004
BUDGETAMENDMENT
1998 -99 AMOUNT: $30,000.ao
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
Increase revenue estimates in the Contributions Fund in the amount of $30,000 and appropriate this
sum to the Back Bay Drive Roadway capital project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
Description
REVENUE APPROPRIATIONS (3601)
Fund /Division Account Description
Contributions Fund 250 5901 Private Donations / Contributions
EXPENDITURE APPROPRIATIONS (3603)
Division
Number 7251
Account
Number C5100427
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Description
Contributions Fund
Back Bay Drive Roadway
Manager
City Council Approval: City Clerk
Amount
Debit Credit
$30,000.00
$30,000.00
Z�
Date
Date
Date