HomeMy WebLinkAbout13 - Newport Boulevard and Coast Highway "Arches" Interchange Improvements - Contract No. 2886November 9, 1998
• CITY COUNCIL AGENDA
ITEM NO. 13
Supplemental Report
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: NEWPORT BOULEVARD AND COAST HIGHWAY "ARCHES"
INTERCHANGE IMPROVEMENTS - CONTRACT NO. 2886
RECOMMENDATIONS:
1. Approve Amendment No. 2 to the Cooperation and Reimbursement Agreement with
the County Sanitation Districts of Orange County for Constructing Sewer
Improvements with the Arches Interchange Project; and authorize the Mayor and
City Clerk to execute Amendment No. 2.
2. Authorize a budget amendment to adjust revenue to the Contribution Fund in the
amount of $94,222.00 and appropriate the same amount in Account No. 7251 -
05100199.
DISCUSSION:
iThe staff report prepared for this agenda item recommended approval of a budget
amendment in the amount of $803,303. That amount inadvertently included $709,081,
which was already covered by a budget amount approved by the City Council on June
23, 1997, at the same time that the construction contract for the Arches project was
awarded to Brutoco Engineering and Construction.
The budget amendment of $94,222 now recommended for approval combined with the
previous $709,081 budget amendment totals $803,303 which is the additional
reimbursement amount covered by Amendment No. 2 to the Cooperation and
Reimbursement Agreement with CSDOC. The $94,222 represents costs resulting from
changes and additions to Brutoco's contract work that arose since construction began
in September 1997.
Respectfully sub it ed,
PUBLIC W( /ORR,KS DEPARTMENT
Don Webb, Director
By
• Gall Plckart, P.E.
Project Management Consultant
\ \mis_l\sys \usem\pbw\ shared \councii *98- 99\nov- 9 \archesoesd sup.doc
City of Newport Beach
BUDGET AMENDMENT
1998 -99
'ECT ON BUDGETARY FUND BALANCE:
a Increase Revenue Estimates
X Increase Budget Appropriations AND
Transfer Budget Appropriations NX
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 020
AMOUNT: $x4,222.00
Increase in Budgetary Fund Balance •
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To adjust revenues and expenditures in the Contributions Fund in accordance with Amendment No. 2
to the Cooperation and Reimbursement Agreement with the Orange County Sanitation District for
constructing sewer improvements with the Arches Interchange Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Accou nt Description
General 3605 Fund Balance Control
REVENUE APPROPRIATIONS (3601)
Fund/Division Account Description
250 4858 Refunds & Rebates from Governments
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit Credit
$94,222.00
Division Number
Account Number
• Automatic System Entry.
Signed
Financial Approval: Finance Director
Signed:
Administrative Approval: City Manager
S ^ned:
City Council Approval: City Clerk
$94,222.00
Date
Date
Date •
Description
Division
Number
7251 Contribution
Account
Number
C5100199 PCH /Newport Blvd Improvements
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Amount
Debit Credit
$94,222.00
Division Number
Account Number
• Automatic System Entry.
Signed
Financial Approval: Finance Director
Signed:
Administrative Approval: City Manager
S ^ned:
City Council Approval: City Clerk
$94,222.00
Date
Date
Date •
November 9, 1998
CITY COUNCIL AGENDA
ITEM NO. 13
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: NEWPORT BOULEVARD AND COAST HIGHWAY "ARCHES"
INTERCHANGE IMPROVEMENTS - CONTRACT NO. 2886
RECOMMENDATIONS:
1. Approve Amendment No. 2 to the Cooperation and Reimbursement Agreement with
the County Sanitation Districts of Orange County for Constructing Sewer
Improvements with the Arches Interchange Project; and authorize the Mayor and
City Clerk to execute Amendment No. 2.
2. Authorize a budget amendment to adjust revenue to the Contribution Fund in the
amount of $803,303 and appropriate the same amount in Account No. 7251 -
05100199.
DISCUSSION:
Background
On December 9, 1996, the City Council approved a Cooperation and Reimbursement
Agreement with County Sanitation District Nos. 5 and 6 of Orange County ( CSDOC)
relative to the construction and relocation of certain sewer improvements in conjunction
with the Arches Interchange project. The estimated design and construction costs to be
reimbursed by CSDOC to the City under the Agreement were $370,000.
The bid prices received for the sewer improvements exceeded the estimate by a
considerable amount. The bid prices when combined with changes and additions
during construction increases the reimbursement amount by $803,303 from $370,000
to $1,173,303. An amendment to the Cooperation and Reimbursement Agreement was
initiated to document the increases in construction costs to be paid by the City and the
corresponding reimbursement amounts from CSDOC. This document is now identified
as Amendment No. 2 and a copy is attached for reference.
In the meantime, the proposal to add the parallel storm drainage box culvert across
Pacific Coast Highway and up Old Newport Boulevard was added to the Arches
Interchange project. The City Council approved several items relative to these
additional storm drainage improvements on May 11, 1998, including an amendment to
the Cooperation and Reimbursement Agreement with CSDOC for the cost of relocating
California.
"DISTRICT" COUNTY SANITATION DISTRICT NOS. 5
OF ORANGE COUNTY, CALIFORNIA
APPROVED AS TO FORM
"'10MAS L. WOODRUFF
_RAL COUNSEL
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
DISTRICT COUNSEL
in
ATTEST:
City Clerk
0
0
COUNTY SANITATION DISTRICT NO. 6
OF O NGE COUNTY, C IFORNIA
h� �an, Board of Dir to
"CITY" CITY OF NEWPORT BEACH
APPROVED AS TO FORM:
Bv:
City Attorney
Bv:
3
Thomas C. Edwards, Mayor
ttg,.pslputrvo WgmtUBl W)MricQ.d=
City of Newport Beach
BUDGET AMENDMENT
1998 -99
ECT ON BUDGETARY FUND BALANCE:
rX I Increase Revenue Estimates
X Increase Budget Appropriations AND
Transfer Budget Appropriations X
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 020
AMOUNT: $ao3,3o3.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To adjust revenues and expenditures in the Contributions Fund in accordance with Amendment No. 2
to the Cooperation and Reimbursement Agreement with the Orange County Sanitation District for
constructing sewer improvements with the Arches Interchange Project.
ACCOUNTING ENTRY:
Number
Account
Amount
BUDGETARY FUND BALANCE
Debit Credit
Fund Account
Description
General 3605
Fund Balance Control
REVENUE APPROPRIATIONS (3601)
Fund/Division Account
Description
250 4858
Refunds & Rebates from Governments $803,303.00
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7251
Contribution
Account Number C5100199
PCHINewport Blvd Improvements $803,303.00
Division Number
Account Number
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
Signed:
Signed:
A ministrative Approval: City Manager Date
nd:
City Council Approval: City Clerk Date
SUBJECT: NEWPORT BOULEVARD AND COAST HIGHWAY "ARCHES" INTERCHANGE IMPROVEMENTS -
CONTRACT NO. 2886
November 9, 1998
Page 2
existing sewer lines to accommodate the box culvert installation. That Amendment was
identified as Amendment No. 1 and involved a reimbursement amount of $466,650.
On June 24, 1998, the Boards of Directors for County Sanitation District Nos. 5 and 6
approved both amendments. Amendment No. 1 has been fully executed by all parties.
However, Amendment No. 2 needs to be considered by the Newport Beach City
Council. Staff recommends that the Mayor and City Clerk be authorized to sign the
amendment on behalf of the City of Newport Beach.
Funding
The scope of the City's construction contract with Brutoco Engineering has expanded to
cover CSDOC's sewer system work. Since the increased construction costs are paid
by the City and then reimbursed by CSDOC staff recommends approval of a budget
amendment to increase revenue to the Contribution Fund in the amount of $803,303,
and then appropriate this amount to Account No. 7251- C5100199 for the overall Arches
Interchange Improvements project.
Respectfully
�submitted,
PUBLIC WORKS DEPARTMENT
Don Webb, Director
By:
Gail Pickart, P.E.
Project Management Consultant
Attachment: Amendment No. 2
f:lusers\pbwl shared %councillfy98-99Vn ov- 9larches -ocsd. doc
AMENDMENT NO.2
TO
COOPERATION AND REIMBURSEMENT AGREEMENT
THIS AMENDMENT NO. 2 TO COOPERATION AND REIMBURSEMENT AGREEMENT
is made this <'U y day of !P � 4c , 1998, by and between:
COUNTY SANITATION DISTRICT NOS. 5 AND 6 OF
ORANGE COUNTY, CALIFORNIA (hereinafter referred to as
"District")
AND
CITY OF NEWPORT BEACH, CALIFORNIA, a municipal
corporation (hereinafter referred to as "City ")
RECITALS:
WHEREAS, District and City have entered into a COOPERATION AND
REIMBURSEMENT AGREEMENT which was executed on the 18' day of December,
1996, at Fountain Valley, California; and
WHEREAS, District and City have also entered into Amendment No. 1 to
COOPERATION AND REIMBURSEMENT AGREEMENT on June 24,1998; and
WHEREAS, District desires to make additional improvements to its force main
system as a part of City's additional improvement plans; and
WHEREAS, District and City desire to further amend their respective obligations
and the scope of improvements covered by the COOPERATION AND
REIMBURSEMENT AGREEMENT and Amendment No. 1 so as to accommodate the
improvements to the force main system; and
NOW, THEREFORE, BE IT RESOLVED between District and City as follows
Section 1.(b) Elements of Agreement shall be amended to include the
following:
(b) Additional District facilities shall be constructed and relocated in connection
with Project to include (x) realigning District's existing 24" diameter gravity
sewer main with manholes located on Newport Boulevard. Realignment is
necessary because of a future State of California storm drain project. This
sewer will run easterly along the new bridge widening project and connect
to District's existing gravity sewer in Pacific Coast Highway. Additional
District facilities shall be constructed per contract change order to Project.
1
California.
"DISTRICT" COUNTY SANITATION DISTRICT NOS. 5
OF ORANGE COUNTY, CALIFORNIA
APPROVED AS TO FORM
-OMAS L. WOODRUFF
?`IFRAL COUNSEL
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
DISTRICT COUNSEL
ATTEST:
City Clerk
COUNTY SANITATION DISTRICT NO. 6
OF OPINGE COUNTY, C IFORNIA
1 �
h man, Board of Dir to
By: G1 ='
Board Sec 1
"CITY" CITY OF NEWPORT BEACH
APPROVED AS TO FORM:
By:
City Attorney
By:
Thomas C. Edwards, Mayor
3
t.�groupsfpubww SWmhgOlsenl WrictZdm
City of Newport Beach
BUDGET AMENDMENT
1998 -99
ECT ON BUDGETARY FUND BALANCE:
�XJ Increase Revenue Estimates
X I Increase Budget Appropriations AND
❑ Transfer Budget Appropriations X
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 020
AMOUNT: $eo3,aoa.ao
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To adjust revenues and expenditures in the Contributions Fund in accordance with Amendment No. 2
to the Cooperation and Reimbursement Agreement with the Orange County Sanitation District for
constructing sewer improvements with the Arches Interchange Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
General 3605
REVENUE APPROPRIATIONS (3601)
Fund /Division Account
250 4858
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Division
Account
Signed:
Signed:
Description
Fund Balance Control
Description
Refunds & Rebates from Governments
Description
Number 7251 Contribution
Number C5100199 PCH /Newport Blvd Improvements
Number
Number
Number
Number
Number
Number
Number
Number /
Amount
Debit Credit
$803,303.00
$803,303.00
/0 oXyi%P
Date
°d:
City Council Approval: City Clerk Date