HomeMy WebLinkAbout10 - Storm Drain Master Plan - Approval of Professional Services AgreementNovember 9, 1998
CITY COUNCIL AGENDA
ITEM NO. 10
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: STORM DRAIN MASTER PLAN — APPROVAL OF PROFESSIONAL
SERVICES AGREEMENT
RECOMMENDATIONS:
1. Approve a Professional Services Agreement with John M. Tettemer & Associates,
of Costa Mesa, California, for professional engineering services for a contract price
of $153,906. The approval recognizes that this firm has former City employees
working for them.
2. Authorize a budget amendment to transfer $53,906 from Account No. 7012-
25100008, Storm Drain Improvement Project to Account No. 7012- C5100452,
Storm Drain Master Plan.
DISCUSSION:
In 1961, a master plan of drainage was prepared which included a hydrology and
hydraulic analysis for the City's existing storm drain system. During the past 37 years,
many changes have occurred such as land use, annexations, development, drainage
systems, and probably most significant the Orange County hydrologic methods. The
hydrology criteria was updated (most recently in 1996) as more rainfall data was
obtained and analyzed over the years.
Many of the storm drain systems designed using the earlier hydrology criteria do not
have as great a capacity as those that are designed using current criteria. A new
master plan of drainage is needed to analyze the City's drainage system, identify and
prioritize deficiencies, propose remedial measures, and prepare cost estimates for
proposed improvements. This master plan will then be used to prepare budget
requests for future storm drain projects.
Proposals were solicited from five engineering firms with three submitting proposals.
Staff reviewed the proposals, interviewed all three firms, checked references and
independently scored the consultants. John M. Tettemer & Associates received the
highest score in this quality based selection process. The attached scope of services,
included as an exhibit to the attached agreement, was then reviewed with the firm and
SUBJECT: Storm Drain Master Plan —Approval of Consultant Agreement
November 9, 1998
Page 2
a contract price was negotiated. Services in their proposal include: (1) reviewing
existing drainage plans, studies, records and videos; (2) conducting field reviews to
confirm drainage facilities and identify problem areas; (3) preparing AutoCADD maps of
the storm drain system as a layer over the City's GIS generated storm drain atlas; (4)
performing hydrology and hydraulic analysis per the latest Orange County standards;
(5) reviewing the tide valve system; (6) preparing cost estimates and prioritizing
drainage system upgrades; and (7) preparing a storm master plan report.
Prior City Employment
City Council Policy J -1 requires City Council approval of contracts with prior City
employees. John Wolter, employed by the City from 11/10/71 to 4/13/96, is currently
employed by John M. Tettemer & Associates and will be serving as the Project
Manager. In addition, a sub - consultant to Tettermer is Bucknam & Associates. C.
Stephen Bucknam was a City employee from 7/13/73 to 7/18/79 and will be prioritizing
the master plan upgrades.
Funding
The current budget provides $100,000 (Account No. 7012- C5100452) for the project. A
budget amendment is required to provide the balance needed for the project. Staff
recommends a transfer in the amount of $53,906 from the Storm Drain Improvement
Project, Account No. 7012- C510008 to Account No. 7012- C5100452.
Respectfully submitted,
Q90
PUBLIC WORKS DEPARTMENT
Don Webb, Director
/�riJ
William Paia r rT .,
City Engineer
Attachment: Professional Services Agreement
Exhibit "A" Scope of Services
Exhibit "B" Schedule of Hourly Billing Rates
Budget Amendment No. 019
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, entered into this day of November, 1998, by and
between CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to
as "City "), and John M. Tettemer & Associates, whose address is 3151 Airway Ave., Suite
0-1, Costa Mesa, California, 92626, (hereinafter referred to as "Consultant "), is made with
reference to the following:
RECITALS
A. City is a Municipal Corporation duly organized and validly existing under the
laws of the State of California with the power to carry on its business as it is
now being conducted under the statutes of the State of California and the
Charter of City.
B. City is planning to implement Storm Drain Master Plan ( "Project ").
C. City desires to engage Consultant to provide professional engineering
services for a city -wide storm drain Master Plan based upon the terms and
conditions contained in this Agreement.
D. The principal member of Consultant's firm for purpose of this Project is Max
P. Vahid, P.E., President.
E. City has solicited and received a proposal from Consultant, has reviewed
and evaluated the previous experience and expertise of Consultant and
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desires to contract with Consultant under the terms of conditions provided in
this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
The term of this Agreement shall commence on the 16th day of November, 1998,
and shall terminate on the 301" day of June, 1999, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of services,
attached hereto as Exhibit "A" and incorporated herein by reference.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services in accordance with the provisions of this
Section and the scheduled billing rates set forth in Exhibit "B" attached hereto and
incorporated herein by reference. No rate changes shall be made during the term of this
Agreement without prior written approval of City. Consultant's compensation for all work
performed in accordance with this Agreement shall not exceed the total contract price of
One hundred fifty -three thousand, nine hundred and six dollars ($153,906.00).
3.1 Consultant shall maintain accounting records of its billings which includes
the name of the. employee, type of work performed, times and dates of all work which is
billed on an hourly basis and all approved incidental expenses including reproductions,
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computer printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
(30) days of receipt of invoice subject to the approval of City.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with the schedule of the billing rates as set forth in Exhibit "B ".
3.4 City shall reimburse Consultant only for those costs or expenses which
have been specifically approved in this Agreement, or specifically approved in advance
by City. Such cost shall be limited and shall include nothing more than the following costs
incurred by Consultant:
A. The actual costs of subconsultants for performance of any of the services
which Consultant agrees to render pursuant to this Agreement which have
been approved in advance by City and awarded in accordance with the
terms and conditions of this Agreement.
B. Approved computer data processing and reproduction charges.
C. Actual costs and /or other costs and/or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
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4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents and warrants to City that it has or shall obtain all licenses, permits,
qualifications and approvals required of its profession. Consultant further represents and
warrants that it shall keep in effect all such licenses, permits and other approvals during
the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's work promptly, or delay or faulty performance by City,
contractors, or governmental agencies, or any other delays beyond Consultant's control
or without Consultant's fault.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not
an employee of City. The manner and means of conducting the work are under the
control of Consultant, except to the extent they are limited by statute, rule or regulation
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and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed
to constitute Consultant or any of Consultant's employees or agents to be the agents or
employees of City. Consultant shall have the responsibility for and control over the
details in means of performing the work provided that Consultant is compliance with the
terms of this Agreement. Anything in this Agreement which may appear to give City the
right to direct Consultant as to the details of the performance of the services or to
exercise a measure of control over Consultant shall mean that Consultant shall follow the
desires of City only in the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies, which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with Consultant on Project.
7. PROJECT MANAGER
Consultant shall assign Project to a Project Manager, who shall coordinate all
phases of Project. This Project Manager shall be available to City at all reasonable times
during term of Project. Consultant has designated John Wolter to be its Project
Manager. Consultant shall not bill any personnel to Project other than those personnel
identified in Exhibit "B ", whether or not considered to be key personnel, without City's prior
written approval by name and specific hourly billing rate. Consultant shall not remove or
reassign any personnel designated in this Section or assign any new or replacement
person to Project without the prior written consent of City. City's approval shall not be
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unreasonably withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants it will continuously furnish the necessary personnel to complete
Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement
and the services shall be performed by Consultant in accordance with the schedule
specified in Exhibit "A ". (Start November 16, 1998 and complete by April 15, 1999) The
failure by Consultant to strictly adhere to the schedule may result in termination of this
Agreement by City, and the assessment of damages against Consultant for delay.
Notwithstanding the foregoing, Consultant shall not be responsible for delays, which are
due to causes beyond Consultant's reasonable control. However, in the case of any such
delay in the services to be provided for Project, each party hereby agrees to provide
notice to the other party so that all delays can be addressed.
8.1 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator not later than ten (10) calendar days after the start
of the condition, which purportedly causes a delay, and not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
Consultant's control.
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8.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
either telephone, fax, hand delivery or mail.
9. CITY POLICY
Consultant will discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order to
ensure that the Project proceeds in a manner consistent with City goals and policies.
10. CONFORMANCE TO APPLICABLE REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state and
federal law, regulations and permit requirements and be subject to approval of the Project
Administrator and City Council.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his /her duly
authorized designee informed on a regular basis regarding the status and progress of the
work, activities performed and planned, and any meetings that have been scheduled or
are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages of
any nature whatsoever, including, but not limited to, bodily injury, death, personal injury,
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property damages, or any other claims arising from any and al^acts or omissions of
Consultant, its employees, agents or subcontractors in the performance of services or
work conducted or performed pursuant to this Agreement, excepting only the active
negligence or willful misconduct of City, its officers or employees, and shall include
attorneys' fees and all other costs incurred in defending any such claim. Nothing in this
indemnity shall be construed as authorizing, any award of attorneys' fees in any action on
or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement of
work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must be
filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation and errors and omissions, all insurance
policies shall add City, its elected officials, officers, agents, representatives and
employees as additional insured for all liability arising from Consultant's services as
described herein.
All insurance policies shall be issued by an insurance company certified to do
business in the State of California, with original endorsements, with Best's A VII or better
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business in the State of California, with original endorsements, with Best's A VII or better
carriers, unless otherwise approved by City.
A. Worker's compensation insurance covering all employees and principals of
Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of $1
million combined single limit per occurrence for bodily injury, personal injury
and property damage. If commercial general liability insurance or other
form with a general aggregate is used, either the general aggregate shall
apply separately to this Project, or the general aggregate limit shall be twice
the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of $1 million combined
single limit per accident for bodily injury and property damage.
D. Professional errors and omissions insurance which covers the services to
be performed in connection with this Agreement in the minimum amount of
One million dollars ($1,000,000.00).
Said policy or policies shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days' prior notice has been given in
writing to City. Consultant shall give City prompt and timely notice of claim made or suit
instituted arising out of Consultant's operation hereunder. Consultant shall also procure
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and maintain, at its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and prosecution of the work.
Consultant agrees that in the event of loss due to any of the perils for which it has
agreed to provide comprehensive general and automotive liability insurance, that
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein, a
waiver of any right of subrogation which any such insurer of said Consultant may acquire
against City by virtue of the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venturer or syndicate member or co- tenant if Consultant is a partnership or joint- venture
or syndicate or co- tenancy, which shall result in changing the control of Consultant, shall
be construed as an assignment of this Agreement. Control means fifty percent .(50 %) or
more of the voting power, or twenty -five percent (25 %) or more of the assets of the
corporation, partnership or joint venture.
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15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived as against Consultant and City
assumes full responsibility for such changes unless City has given Consultant prior notice
and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such forms as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized by City.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide the following:
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file at City. Consultant shall be entitled to rely upon the accuracy of data
information provided by City and the review of field conditions by
Consultant.
B. City staff will provide usable life of facilities criteria and provide information
with regards to deficient facilities.
18. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Bill
Patapoff shall be considered the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator or his /her authorized
representative shall represent City in all matters pertaining to the services to be rendered
pursuant to this Agreement.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City during normal business
hours to examine, audit and make transcripts or copies of such records. Consultant shall
allow inspection of all work, data, documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
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20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work for a period of thirty (30) days from the date of withholding as a result of such
withholding. Consultant shall have an immediate right to appeal to the City Manager or
his designee with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of seven percent (7 %) per annum from the date
of withholding of any amounts found to have been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence of Consultant
which result in expense to City greater than would have resulted if there were not errors
or omissions in the work accomplished by Consultant, the additional design, construction
and /or a restoration expense shall be borne by Consultant. Nothing in this paragraph is
intended to limit City's rights under any other sections of this Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with Project.
23. CONFLICTS OF INTEREST
A. Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act"), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
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affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
B. If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for termination
of this Agreement by City. Consultant shall indemnify and hold harmless
City for any and all claims for damages resulting from Consultant's violation
of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
A. Except as specifically authorized under this Agreement; the services
included in this Agreement shall not be assigned, transferred, contracted or
subcontracted without prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
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All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
Attention: Bill Patapoff, City Engineer
City of Newport Beach
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, CA 92658 -8915
(949) 644 -3311
Fax (949) 644 -3318
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Attention: Max P. Vahid, P.E., President
John M. Tettemer & Associates, LTD
A Division of the Keith Companies
3151 Airway Avenue, Suite Q -1
Costa Mesa, CA 92626
(714) 434 -9080
Fax(714)434 -6120
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) days, or if more than two (2) days are reasonably required to cure the default
and the defaulting party fails to give adequate assurance of due performance within two
(2) days after receipt by defaulting party from the other party of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, the
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non - defaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
26.1 City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
27. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
28. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein whether of the same or a
different character.
29. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions hereon. Any modification of this
Agreement will be effective only by written execution signed by both City and Consultant.
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30. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his /her
judgment as a design professional and is supplied for the general guidance of City. Since
Consultant has no control over the cost of labor and material, or over competitive bidding
or market conditions, Consultant does not guarantee the accuracy of such opinions as
compared to contractor bids or actual cost to City.
31. PATENT INDEMNITY
Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the day and year first written above.
APPROVED AS TO FORM:
By:
gbra in
uson n
Assistant City Attorney
ATTEST:
By:
LaVonne Harkless
City Clerk
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CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Mayor
City of Newport Beach
CONSULTANT
By. r
Vahid, FrE.
President
Exhibit "A"
Scope of Services
John M. Tettemer & Associates, Inc.
A Division of The Keith Companies, Inc.
CITY OF NEWPORT BEACH
STORM DRAIN MASTER PLAN
SCOPE OF SERVICES
Project Management and Schedule
1.1 Project Schedule
Our proposal provides for preparation of a project schedule showing start
date and time of completion for each task, milestones, meetings and two City
reviews of three weeks each. City target date for completion is March 31,
1999. Our proposal assumes that notice to proceed will be issued by
November 9, 1998 in order to complete the Master Plan by April 9, 1999.
1.2 Project Meetings
Our proposal provides for attendance at three meetings with the City staff,
one City Council study session and one City Council meeting for a total of
five meetings. Assumed each meeting will be approximately three hours.
1.3 Monthly Progress Reports
Our proposal provides for preparation of monthly written progress reports
with updated schedule and summary of work performed vs. contract amounts
through the reporting period. Assumed preparation of two monthly status
reports with the final report due at the completion of the third month.
1.4 Project Management
Our proposal provides for coordination of Master Plan tasks with City
Engineer and operation staff, management of consultant staff during the
preparation of Master Plan tasks and administration of Master Plan
development. Assumed two hours per week for sixteen weeks during the
preparation of Master Plan.
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Data Collection and Review of Available Information
Our proposal provides for JMTA staff to meet with the City project manager and
operation staff to obtain data relating to the existing storm drain system and known
problem areas. JMTA will collect and review all available documents and
information regarding the existing drainage facilities from the City staff. JMTA will
also collect data relating to the County -owned facilities.
This task will include reviewing existing drainage atlas, existing storm drain
inspection reports, existing storm drain inspection videos, and review of structural
integrity of the existing storm drain system. In addition, this task will include
obtaining all drainage records, maps, previous studies, pertinent ordinances and
resolutions, available as -built plans and all other relevant information. Assumed all
available information will be provided to JMTA by the City staff.
Collected information will be utilized for development of the drainage area map,
deficiency analysis, and hydraulic analysis.
Field Reconnaissance of Drainage Area and Drainage System
Our proposal provides for JMTA staff to perform the following activities:
3.1 Conduct a field trip with the City operation and maintenance staff to review
the existing drainage facilities and observe known problem areas;
3.2 Conduct field reviews to confirm or refine the drainage areas boundaries as
shown on the storm drain atlas;
3.3 Prepare a base map utilizing the City's existing storm drain atlas and E size
map at a scale of l" = 1,000' of the existing storm drain system. The base
map will be as a AutoCADD layer over the City's existing storm drain atlas.
The City's existing storm drain atlas shows existing streets and existing storm
drain system. The new layer map will show land use data, soil group, rainfall
and refined drainage boundaries and all other information obtained during the
data collection task. It is assumed that the existing information available by
the City will provide sufficient data for determining drainage boundaries and
the hydrologic computations and no additional topography mapping will be
required.
3.4 Summarize the findings.
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4. Hydrologic Analysis
Our proposal provides for JMTA to prepare a hydrologic model of the drainage areas
in accordance with the procedures outlined in the Orange County Hydrology Manual
1986 Edition and the latest supplements. We will perform the hydrologic analysis to
determine the 10 -year and 100 -year discharges for all drainage areas tributary to the
existing storm drain system as shown on the City's storm drain atlas (approximately
350 areas). At sump conditions, we will perform hydrologic analysis for 25 -year
return frequency. We will coordinate with City staff and use the latest City design
criteria and standards to establish design frequencies for the system. The hydrologic
model will be developed utilizing the Rational Method Calculations for computing
discharges by the use of the Advanced Engineering System (AES) computer
program. For retarding basin areas, unit hydrographs will be computed utilizing the
AES computer program. Peak flow discharges will be computed at the downstream
end of each drainage sub area.
5. Hydraulic Analysis
Since the City's existing storm drain system has experienced several storms in
excess of a 100 -year event, and many of the storm drain pipes have conveyed these
extreme flow runoffs adequately, hydraulic analysis of the entire City's storm drain
system may not be necessary. Our proposal, therefore, provides for JMTA to
prepare a hydraulic model to determine the capacity of suspected problem areas
within the existing storm drain system by using normal depth calculation method
(Darcy — Weisbach equation) considering the friction losses through the pipe,
entrance losses, and tailwater condition at the downstream end of the pipe. For the
facilities consisting of several storm drainpipe confluences or other complex
conditions, the hydraulic analysis may be performed utilizing Water Surface Profile
Gradient (WSPG) computer program. The effect of tailwater condition in the high
tide areas will be considered for the hydraulic analysis. Peak flow discharges
obtained from Task 4 will be utilized to compute street flow and pipe flow rates.
The hydraulic calculation will be based on the City's design criteria, i.e., 10 -year
flow Hydraulic Grade Line (HGL) to top of curb and 100 -year flow HGL to the
street right -of -way (or other). This task will determine flow capacity of suspected
problem areas within the existing storm drain system and will identify the areas with
hydraulic deficiencies. For purpose of this proposal we have assumed that hydraulic
analysis will be performed for one -half of the existing storm drain system.
Hydraulic analysis for more than one -half of the existing storm drain system will be
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performed if the results of the AES hydrologic model indicate the need for the
additional analysis.
6. Deficiency Analysis
Our proposal provides for JMTA to prepare a drainage system deficiency analysis.
The results of the hydraulic analysis will be utilized to determine deficiencies in the
existing storm drain system. For each sub area, new, replacement, or parallel storm
drain pipes will be analyzed. The information obtained in Task 2 related to the
condition of the system and the structural integrity of the existing pipes will be used
in the deficiency analysis. This task will include evaluation of Orange County Flood
Control District (OCFCD) and Caltrans drainage facilities and detention basin as part
of the existing storm drain system upgrade.
7. Drainage System Impacts from High Tides Analysis
Our proposal provides for JMTA to perform a review of the drainage system and
roadways on the Newport Peninsula, Newport Island, and Balboa Island. The
current system of tide values will be reviewed and the results of the findings will be
summarized.
JMTA will provide the following:
7.1 Mapping
The existing studies for the high tide areas provide sufficient
data regarding the limits of inundation areas. This task
assumes no additional mapping will be required for the high
tides areas; and
Any missing tide gates or outlet pipe will show on map
prepared in Task 3.
7.2 Summary of the Findings
Prioritize tide valves with regard to:
Minor street flooding
Major street flooding
me -o 1W U2PRO 4
Commercial /private property flooding
Alternatives analysis to consider:
Vault and appurtenances for use with portable pump
Automatic tide valve system
Automatic tide valve and pump system
8. Proposed Facility Upgrades and Cost Analysis
Our proposal provides for JMTA to prepare a plan of the proposed facilities upgrades
developed during the deficiency and hydraulic analyses. The proposed facility plan
will show all the drainage facility upgrades to replace deficient and deteriorated
system components. The upgraded facilities including all channels, pipes, catch
basins, etc. and their sizes will be shown as an AutoCADD layer on the base map
prepared in Task 3.
Cost estimates will be developed for the proposed facility plan utilizing JMTA in-
house cost data and /or cost information obtained from the City staff.
9. Prioritization of Proposed Facility Upgrades
Our proposal provides for Bucknam and Associates to review the proposed facility
upgrade plan and to prepare a prioritization plan of the proposed upgrades for
budgeting purposes.
10. Storm Drain Master Plan Maps
Our proposal provides for JMTA to prepare the following:
10.1 Storm Drain Master Plan Map utilizing AutoCADD data exported from the
City's existing storm drain atlas to show:
All drainage facility upgrades (channels, pipes, catch basins, etc.)
including sizes; and
01801W132PR0 5
• All drainage area boundaries.
The mapping will be prepared in AutoCAD format (Version 14) and will be
submitted to the City as an AutoCADD layer..
10.2 JMTA will prepare Storm Drain Master Plan sheets on reproducible mylars to
match the City's 200 scale drainage atlas maps (109 sheets at 11" x 17 ").
These maps will be included as part of the Storm Drain Master Plan Report.
10.3 JMTA will prepare a Storm Drain Master Plan map on reproducible mylar at
scale of 1 "= 1,000'. This map will be included in the Storm Drain Master
Plan Report.
11. Storm Drain Master Plan Report
Our proposal provides for JMTA to prepare final report which will include the
following:
• Executive summary;
• Introduction and history;
• Study approach, assumptions and criteria;
• Existing drainage facilities;
• Hydrologic and hydraulic analyses;
• Deficiency analysis;
• Proposed facility upgrade plan;
• Proposed facility upgrade cost estimates;
• Proposed facility upgrade prioritization plan; and
• Storm Drain Master Plan map.
Our proposal provides for 20 sets of final documents and one set of reproducible
documents. Computer diskettes of data files will also be provided to the City.
018 -O JW 132P0.0 C
V nl,
John M. Tettemer & Associates, Inc.
A Division of The Keith Companies, Inc.
CITY OF NEWPORT BEACH
STORM DRAIN MASTER PLAN
LIST OF PROJECT PERSONNEL
01B -01W I32PRO 7
Estimated
Percentage of
Name
Position
Project Time
Max Vahid, P. E.
Principal in Charge
.50
Alan A. Swanson, P. E.
Principal (QA/QC)
.85
John S. Wolter, P. E.
Project Manager
5.40
William Lawson, P. E.
Project Engineer
10.0
Dan Villines, P. E.
Project Engineer
10.0
Sean Nazarie, P. E.
Project Engineer
7.0
Anne Chu, P. E.
Staff Engineer, Hydrology
24.60
Bart Pair
Staff Engineer, Hydraulics
24.60
Rick Mayfield
CADD Drafting
14.9
Clerical
2.15
01B -01W I32PRO 7
Exhibit "B"
Attachment 8
Fee Proposal
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JOHN M. TETTEMER & ASSOCIATES, INC.
A Division of The Keith Companies, Inc.
FEE SCHEDULE
Principal $ 124.00
Senior Project Manager $ 105.00
Project Manager $ 90.00
Project Engineer $ 90.00
Director, Environmental Services $ 94.00
Assistant Project Engineer/Manager $ 70.00
Design Engineer $ 70.00
Environmental Services Staff $ 70.00
CADD Designer $ 65.00
Draftsman/Environmental Planner $ 50.00
Administrative Assistant $ 45.00
Expenses such as special project supplies and materials; food, lodging and transportation
(other than auto mileage) for time away from the area of our office; telephone; outside
reproduction; courier /express mail; and other costs directly applicable to the project will
be charged at cost.
Auto mileage will be charged at $0.325 per mile. Computer processing time will be
charged at $19.00 per hour. Normal xeroxing will be charged at $0.06 per page. 2510
Xerox will be charged at $0.50 per square foot for bond, $0.75 per square foot for vellum,
and $1.50 per square foot for mylar. CADD plotting will be charged at $2.00 per square
foot for bond, $2.25 per square foot for vellum, and $4.50 per square foot for mylar. Fax
transmittals will be charged at $1.00 per page.
N- RATE!DOC/ 10/23/98
FEE/FS/C:
City of Newport Beach
BUDGET AMENDMENT
1998 -99
?'ECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Budget Appropriations AND
HX Transfer Budget Appropriations NX
�X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 019
AMOUNT: 553,906.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To enter into a contract with John M. Tettemer & Associates for creating a master plan to analyze the City's drainage
system. The last analysis was performed in 1961.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
Description
General 3605
Fund Balance Control
REVENUE APPROPRIATIONS (3601)
Drainage
Fund /Division Account
Description
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit Credit
Automatic
Signed:
Signed: X /.e�ixw�/✓ (-� K /0-.2 —
Administrative Approval: City Manager Date
-!d:
City Council Approval: City Clerk Date
Description
Division
Number
7012
Drainage
Account
Number
C5100008
Storm Drain Improvement Program $53,906.00
Division
Number
7012
Drainage
Account
Number
C5100452
Storm Drain Master Plan $53,906.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Automatic
Signed:
Signed: X /.e�ixw�/✓ (-� K /0-.2 —
Administrative Approval: City Manager Date
-!d:
City Council Approval: City Clerk Date