HomeMy WebLinkAbout21 - Budget Amendment for Library Literacy Servicesa�W�Rr CITY OF
NEWPORT BEACH
City Council Staff Report
Agenda Item No. 21
June 12, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Library Services Department
Cynthia Cowell, Library Services Director
949 - 717 -3810, ccowell @newportbeachca.gov
PREPARED BY: Melissa Kelly
APPROVED:a A
TITLE: BUDGET AMENDMENT TO APPROPRIATE EXPENDITURES
AND REVENUES FOR LIBRARY LITERACY SERVICES
ABSTRACT:
The Library Literacy Program is funded in part by donations and fundraising efforts.
These funds are deposited in a special purpose deposit account and need to be
allocated into expenditure accounts for the continued operations of the Literacy
Program.
RECOMMENDATION:
Approve a Budget Amendment to appropriate $27,350 from the 030 -22482 special
purpose deposit account to increase revenues in account 4010 -5091 by the same
amount and increase expenditures in the Literacy accounts indicated below.
Increase expenditure accounts:
Salaries & Benefits:
4060 -7020 by $19,000.00
4060 -7210 by 450.00
4060 -7425 by 325.00
4060 -7440 by 800.00
4060 -7460 by 115.00
BUDGET AMENDMENT TO APPROPRIATE EXPENDITURES AND REVENUES FOR
LIBRARY LITERACY SERVICES
June 12, 2012
Page 2
Operating Expenditures:
4060 -8012
by 6,110.00
4060 -8060
by 100.00
4060 -8105
by 450.00
Total
$27,350.00
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $27,350.00 in increased additional
revenues from special purpose deposit account 030 -22482 and $27,350.00 in increased
expenditure appropriations.
DISCUSSION:
The Library Literacy program is partially funded by the City's general fund and partially
funded through grants, donations and fundraising efforts. The Library Literacy
Board /Newport Mesa ProLiteracy solicits donations and raises funds to enable the
Library to offer one on one tutoring and small group classes to customers with low
literacy skills. These services are currently supporting over one hundred learner /tutor
pairs and are making a significant difference in the lives of the participants, both
learners and volunteers. With the approval of the recommended Budget Amendment
the Library Literacy program will have the necessary funds in the expenditure accounts
to complete another successful year.
ENVIRONMENTAL REVIEW:
A. Not a Project CEQA Lanauaae
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
BUDGET AMENDMENT TO APPROPRIATE EXPENDITURES AND REVENUES FOR
LIBRARY LITERACY SERVICES
June 12, 2012
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Subrr' ed by:
Cowell
Services Director
Attachments: Budget Amendment
City of Newport Beach NO. BA- 12BA -039
BUDGET AMENDMENT
2011 -12
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment Is requested to provide for the following:
AMOUNT: E27,350.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations for literary services.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4010 5091 Library - Private Donations
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
4060
Account
Number
7020
Account
Number
7210
Account
Number
7425
Account
Number
7440
Account
Number
7460
Account
Number
8012
Account
Number
8060
Account
Number
8105
Signed:
Signed:
Description
Library - Literacy Services
Salaries - Perm Part-time
Health /Dental/Vision Insurance
Medicare Fringe
PERS Employer Contribution
Retirement Part-time
Programming
Publications & Dues
Training
Finance Director
Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$27,350.00
$19,000.00
$450.00
$325.00
$800.00
$115.00
$6,110.00
$100.00
$450.00
Date
,tl 511
Date
Date