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City CouncH Staff Report
Agenda Item No. 5
September 11, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Peter Tauscher, Junior Civil Engineer
APPROVED:
TITLE: Bristol Street North Landscape Improvements — Notice of
Completion and Acceptance of Contract No.4301
ABSTRACT:
On February 14, 2012, City Council awarded Contract No. 4301; Bristol Street North
Landscape Improvements to Green Giant Landscape, Inc. for the total bid price of
$305,460.00 plus $30,540.00 (approximately 10- percent) for contingencies. The
required work is now complete and staff requests City Council acceptance and close out
of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after
the Notice of Completion has been recorded in accordance with the applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts
Account Description Account Number
Amount
Contributions (TE Grant) 7251- C2002028
$267,829.69
Bristol Street Relinquishment 7253- C2002028
19,072.00
(City Matching Funds)
Total Construction Cost:
$286,901.69
DISCUSSION:
Bristol Street North Landscape Improvements — Notice of Completion
and Acceptance of Contract No.4301
September 11, 2012
Page 2
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
$305,460.00
$286,901.69
10% or less
-6.1%
79
-2
The work necessary to complete this contract included clearing and grading the existing
dirt shoulder to accommodate new landscaping and an irrigation system; constructing
concrete pavement, curb and gutter and depressed maintenance access curbs; planting
new plants; and installing a maintenance walkway.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Contract change orders:
Final contract cost:
$ 305,460.00
$277,1 98.50
$ 9,703.19
$ 286,901.69
The disparity between the contract award amount and the final construction cost was
the result of significantly reducing the unclassified excavation and eliminating the need
to furnish fill soil.
The final contract cost was 6.1 percent below the original contract amount. There were
two change orders totaling $9,703.19. The change orders were for conditioning existing
soil, removing excess brush due to recent Caltrans maintenance activities, additional
concrete work and irrigation materials. A summary of the project schedule is as follows:
Estimated Completion Date per July 2011 Baseline Schedule: August 3, 2012
Project Awarded for Construction: February 14, 2012
Completion Date from Award with Approved Extensions: July 20, 2012
Actual Substantial Construction Completion Date: July 18, 2012
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15304(b). This exemption covers the minor alteration
because it has no potential to have a significant effect on the environment.
'L
Bristol Street North Landscape Improvements — Notice of Completion
and Acceptance of Contract No.4301
September 11, 2012
Page 3
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Submitted by:
Attachments: A. Location Map
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BRISTOL STREET N. LANDSCAPE
IMPROVEMENTS
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CITY OF NEWPORT BEAU
PUBLIC WORKS DEPARTMENT
PROJECT LOCATION MAP
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