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CITY OF
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c9G,FOaHP City Council Staff Report
Agenda Item No. 6
September 11, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949- 644- 3311,sbadum @newportbeachca.gov
PREPARED BY: Tom Sandefur, P.E., Associate Civil Engineer
APPROVED:
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TITLE: Various Storm Drain Improvements - Notice of Completion and
Acceptance of Contract No. 4966
ABSTRACT:
On March 13, 2012, City Council awarded Contract No. 4966 - Various Storm Drain
Improvements to RY Engineering Works, Inc., for a total contract cost of $186,012.50
plus a 15% allowance for contingencies. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after
the Notice of Completion has been recorded in accordance with the applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
General Fund 7012- C2502011 $ 209,200.25
Total Construction Cost: $ 209,200.25
Various Storm Drain Improvements - Notice of Completion and Acceptance of Contract
No. 4966
September 11, 2012
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
$186,012.50
$209,200.25
15% or less
12.5%
45
-2
The work completed for this contract consisted of:
• Installing perforated subdrain and related structures and connecting to existing
storm drain system on Newport Hills Drive.
• Repaving the street area affected by the subdrain construction.
• Installing a new grate catch basin in the vicinity of 227 Bayside Drive and
connecting to an existing storm drain.
• Installing a Stormtech detention basin at 32nd Street and Seashore Drive.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $ 186,012.50
Actual cost of bid items constructed: $188,659.50
Contract change orders:
Final contract cost:
$ 20,540.75
$ 209,200.25
The final contract cost was 12.5% above the original contract amount. There were two
change orders totaling $20,540.75. One change order replaced an existing storm drain
grate for a "bicycle friendly" storm drain grate on Bayside Drive. The second change
order provided for additional paving on Newport Hills Drive West. The constant
inundation of water in the subgrade of the street resulted in greater than anticipated
pavement failures along the length of the subdrain trench. In order to provide an
acceptable finished product, the area of pavement rehabilitation was expanded from
trench width to half the street. A summary of the project schedule is as follows:
Estimated Completion Date per July 2011 Baseline Schedule: November 11, 2012
Project Awarded for Construction: March 13, 2012
Completion Date from Award with Approved Extensions: August 6, 2012
Actual Substantial Construction Completion Date: August 2, 2012
Various Storm Drain Improvements - Notice of Completion and Acceptance of Contract
No. 4966
September 11, 2012
Page 3
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Submitted by:
Attachments: A. Location Maps
ATTACHMENT A
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LOCATION MAP
VARIOUS STORM DRAIN IMPROVEMENT PROJECTS
CONTRACT NO.4966
PROJECT LOCATION
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32ND STREET AND SEASHORE DRIVE
LOCATION MAP
VARIOUS STORM DRAIN IMPROVEMENT PROJECTS
CONTRACT NO.4966
PROJECT LOCATION O
BAYSIDE DRIVE
LOCATION MAP
VARIOUS STORM DRAIN IMPROVEMENT PROJECTS
CONTRACT NO.4966
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NEWPORT HILLS DRIVE WEST
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