HomeMy WebLinkAbout07 - Fashion Island Streets Overlay & Slurry�EWPp�T CITY OF
NEWPORT BEACH
�q ,FoaH'P City Council Staff Report
Agenda Item No. 7
August 28, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Ifred Castanon, Associate Civil Engineer
A�lgn
APPROVED:
TITLE: Fashion Island Area Streets Overlay and Slurry — Notice of
Completion and Acceptance of Contract No.4813
ABSTRACT:
On April 10, 2012, City Council awarded Contract No. 4813 - Fashion Island Area
Streets Overlay and Slurry Project to EBS General Engineering, Inc., for a total contract
cost of $1,886,120.00 plus a 5% allowance for contingencies. The required work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after
the Notice of Completion has been recorded in accordance with the applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts
Account Description
Account Number
Amount
Measure M Turnback
7281- C2002046
$
972,141.34
Water Enterprise
7511- C2002046
$
49,700.00
Wastewater Enterprise
7541- C2002046
$
15,000.00
Gas Tax
7181- C2002046
$
488,899.90
Total Construction Cost:
$ 1,525,741.24
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Fashion Island Area Streets Overlay and Slurry — Notice of Completion and Acceptance
of Contract No.4813
August 28, 2012
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DISCUSSION:
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
$1,886,120.00
$1,525,741.24
5 %orless
-19.1%
50
-12
The work necessary to complete this contract consisted of reconstructing failing portions
of existing street pavement, curb and gutters, non - compliant ADA curb access ramps,
traffic loop replacement, cold - milling and new asphalt concrete overlay in the Newport
Center community. The project also included crack filling and slurry seal work but these
items were deleted from this contract and added to the American Asphalt South, Inc.
contract (2011 -2012 Citywide Slurry Seal Project, C- 5087).
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Contract change orders:
Final contract cost:
$ 1,886,120.00
$1,441,386.99
$ 84,354.25
$ 1,525,741.24
The disparity between the contract award amount and the final construction cost was
the result of deleted bid items noted above and alternative measures to reconstruct
deteriorated pavement sections. After a field meeting with the contractor to review
these areas, it was determined that there was no apparent failure with the base material
and that a deep grind and thicker asphalt overlay would suffice.
The final contract cost was 19.1 % below the original contract amount. There were two
change orders totaling $84,354.25. The change orders were for the deletion of the
slurry seal bid items (bid item no. 8 & 9) and additional street repair work for Dorchester
Drive in the Cameo Highlands community.
In an effort to coordinate with the Irvine Company's construction of a new intersection at
Newport Center and Center Drive and the new Pimco 22 -story high -rise building, the
City delayed the start of our paving operations until after Memorial Day. City staff also
requested that EBS bring in extra equipment and additional workers to complete the
work in a more expedited manner. The schedule for all the paving and slurry work
around Newport Center allowed 50 working days based on past paving and slurry
projects. The project was substantially completed July 13, 2012, but the Dorchester
Drive work required additional time extending the completion date to July 31, 2012.
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Fashion Island Area Streets Overlay and Slurry — Notice of Completion and Acceptance
of Contract No.4813
August 28, 2012
Page 3
A summary of the project schedule is as follows:
Estimated Completion Date per July 2011 Baseline Schedule: June 29, 2012
Project Awarded for Construction: April 10, 2012
Completion Date from Award with Approved Extensions: July 31, 2012
Actual Substantial Construction Completion Date: July 13, 2012
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action. -
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Submitted by:
adum
Director
Attachments: A. Location Map
3 of
FASHION ISLAND AREA STREETS
OVERLAY AND SLURRY
LOCATION MAP
TYPE I SLURRY SEAL
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
DATE:
DRAWN:
SCALE:
11/03/11 NTS
C -481 for 4
ATTACHMENT "A"