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HomeMy WebLinkAbout09 - Friends of the Library Check Presentation2�WPORT C II TAY O ©F' BEACH City Council Staff Report Agenda Item No. 9 October 9. 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Library Services Department Cynthia Cowell, Library Services Director 949 - 717 -3810, ccowell @newportbeachca.gov PREPARED BY: Melissa Kelly APPROVED: 0. " TITLE: Budget Amendment to accept a check from the Friends of the Newport Beach Library and appropriate funds to the Library's fiscal year 2012/2013 maintenance and operation budget ABSTRACT: Staff requests approval of a budget amendment to accept a check from the Friends of the Newport Beach Library to enhance the Library collections and programs. RECOMMENDATION: Approve a Budget Amendment to increase revenue estimates by $187,000 in Account 4091 -5892 (Friends of the Library Donations) and to increase expenditure estimates by the same amount in Division 4091 (Friends of the Library) and Division 4060 (Literacy Services) FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $187,000 in additional revenue from a donation made by the Friends of the Library in increased expenditure appropriations. The revenue will be posted to the Friends of the Library Donations account in the Library Department, 4091 -5892, and the purchase will be expensed to the Library Accounts indicated below: 4091 -8012 (Programming) $ 40,000 4091 -8200 (Special Dept. Supplies) . $ 8,000 4091 -8260 (Library Materials) $134,000 Budget Amendment to accept a check from the Friends of the Newport Beach Library and appropriate funds to the Library's fiscal year 2012/2013 maintenance and operation budget October 09, 2012 Page 2 4060 -8012 (Literacy Programming) $ 3,000 4060 -8260 (Literacy Materials) $ 2,000 DISCUSSION: A donation from the Friends of the Newport Beach Public Library in the amount of $187,000, intending to fund library materials and programs on the Library's Wish List for 2012/2013, was approved by the Board of Library Trustees on August 6, 2012. A facsimile of the original check will be presented to City Council on October 9, 2012. The Friends mission is to enhance the excellent services that the City already supports. This gift will augment the Library collections at all locations, in all formats and for all age groups. The funds will also sponsor programming for all ages such as Summer Reading, National Library Week, Imagination Celebration, monthly musicals, library scavenger hunts, Lego parties and SAT preparation sessions. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: Cowell Services Director Attachments: A. Copy of the Friends of the Library check for $187,000.00. 4 FRIENDS OF NEWPORT BEACH LIBRARY 1000 AVOCADO AVE NEWPORT BEACH. CA 9208O Bankof America e..wlwrBMwh 11.00 1 58611' 1: L 2 200066 1,: 1586 1s-MM 2431 1 $ /,p7,00o - j L 24 3 7 City of Newport Beach BUDGET AMENDMENT 2012 -13 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: I his budget amendment is requested to provide for the following: NO. BA- 13BA -015 AMOUNT: $1s7,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance PX No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations to accept a check from the Friends of the Library to fund the Library and Literacy collection and programs ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (360 1) Fund /Division Account 4091 5892 EXPENDITURE APPROPRIATIONS (3603) Description Description Library - Friends of the Library Signed: (�V ncial Approval: Signed: Signed: Approval City City Council Approval City Clerk Director Amount Debit $187,000.00 Automatic Credit $40,000.00 $8,00000 $134,00000 $3,000.00 S200000 1 Date `zj t t.. Date D ate 4 Description Division Number 4091 Library - Friends of the Library Account Number 8012 Programming Account Number 8200 Special Department Supplies Account Number 8260 Library Materials Division Number 4060 Library - Literacy Account Number 8012 Programming Account Number 8260 Library Materials Signed: (�V ncial Approval: Signed: Signed: Approval City City Council Approval City Clerk Director Amount Debit $187,000.00 Automatic Credit $40,000.00 $8,00000 $134,00000 $3,000.00 S200000 1 Date `zj t t.. Date D ate 4