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TO:
CITY OF
NEWPORT BEACH
City Council Staff Report
Agenda Item No. 5
October 23, 2012
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Police Department
Jay R. Johnson, Chief of Police
949 - 644- 3701,JJohnson @nbpd.org
PREPARED BY: Jon Lewis, Lieutenant
949 - 644 -3710, JLewis @nbpd.org
APPROVED: �� D.
TITLE: Justice Assistance Grant — Annual Award
ABSTRACT:
Authorize the City Manager to execute the 2012 Justice Assistance Grant to transfer
funds.
RECOMMENDATION:
1. Approve Agreement to transfer funds for Fiscal Year 2012, Justice Assistance
Grant Annual Award, and authorize the City Manager to execute the Agreement
per Council Policies F -3 and F -25. Therefore, to comply with Council Policy F -3,
the City Manager may accept grants or donations of up to $30,000 on behalf of
the City.
2. Approve a Budget Amendment increasing revenue estimates in the amount of
$8,139 in Account #1290 -5257, and increase expenditure appropriations in
Account #1290 -7095.
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $8,139 in additional revenue from
the Justice Assistance Grant and $8,139 in increased expenditure appropriations. The
revenue will be posted to the Fund 129 Account in the Police Department, 1290 -5257,
and the purchase will be expensed to the salary account in the Police Department,
1290 -7095.
Justice Assistance Grant — Annual Award
October 23, 2012
Page 2
DISCUSSION:
In 1996, with the approval of the City Council, the Police Department applied for a grant
to establish the position of Crime Prevention Specialist. The grant was part of a Federal
program directed at local law enforcement. The Local Law Enforcement Block Grant
(LLEBG) Program targeted several areas, including crime prevention. As a result of
that grant being awarded to the City of Newport Beach, a Crime Prevention Specialist
position was established. In 2005, the LLEBG Program was discontinued. Several
grant programs, including LLEBG, were then combined into a new Federal grant called
the Justice Assistance Grant (JAG). Since 1996, the Police Department has received
funding, at continuing smaller amounts, for the Crime Prevention Specialist position
from the LLEBG, now JAG. This has required the Police Department to assume greater
financial responsibility for the position with each new budget year. The annual salary
and benefits for the position of Crime Prevention Specialist is $113,359, and the current
grant allowance will be used to offset those costs.
The previous annual JAG grants provided $24,569 in 2004; $12,474 in 2005; $7,422 in
2006; and $6,403 in 2007. No funds were received in 2008. In September 2009, due to
the President's Economic Stimulus Program, Newport Beach received a 2009 JAG
Recovery Act grant award of $54,430, which is separate from the annual awards. In
2010, the Police Department received an award of $13,332, and in 2011, the Police
Department received $10,977.
A requirement of the JAG is for all law enforcement agencies in Orange County to apply
together in one application. The Federal Department of Justice has established the
monetary amount for each agency, based on prior grants received by each agency.
The portion of this annual grant designated to Newport Beach for 2012, which is $8,139,
will continue to provide limited support for the Crime Prevention Specialist position.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQX) pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
K
Justice Assistance Grant — Annual Award
October 23, 2012
Page 3
Submitted by:
J . Jo nson
Chief of Police
Attachment: A. Agreement to Transfer Funds
B. Budget Amendment
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AGREEMENT TO TRANSFER FUNDS
FOR 2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
THIS AGREEMENT is entered into this day of 2012, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY ", and
a municipal corporation, hereinafter referred to as
" SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff - Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of fourteen units of local government,
including SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne
Memorial Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs,
Bureau of Justice Assistance (hereinafter referred to as "the grant').
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro - Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above - referenced fourteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS,
the terms
of
the grant require that
certain grant
funds be transferred to
SUBGRANTEE to
be used for
the
grant purposes, which
may include
local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
CFDA 16.738
FY2012 JAG Program
I IS. nemrtmem of Justice
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to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attachment B hereto ( "How to Apply for JAG
Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ( "JAG Program Allocation "), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment "] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D (`Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by
reference.
7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
CFDA 16.738
FY2012 JAG Program
U.S. Depanmem of Justice
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SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 16.738
FY2012 JAG Program
U.S. Department of Justice
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14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
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CFDA 16.736
FY2012 JAG Program
U.S. Department of Justice
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED:
2012
APPROVED AS TO FORM:
COUNTY COUNSE L
/,
By /G0G&
Nicole Sims. Deputy
DATED: 71 ;/ , 2012
ATTEST:
COUNTY OF ORANGE, a political
subdivision of the State of California
By
Sandra Hutchens, Sheriff - Coroner
Sheriff - Coroner Department
"COUNTY"
SUBGRANTEE
By
Name and Title
DATED:
Citv
By
City Clerk
zcttor-- DATED: . 2012
CFDA 16.738
FY2012 JAG Program
U.S. Depanmem of Justice Page 5 of 5
2012
M
ATTACHMENT A
BJA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
1 .E _u ►::t:_ U
General Description of Program Activities:
2012 -DJ -BX -0057
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad
range of activities to prevent and control crime within the County of Orange. The County of Orange has
been certified disparate; therefore, this joint application includes sixteen units of local government for
which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The fourteen units
of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance,
training, personnel, equipment, supplies, and contractual support and information systems for criminal
justice within the following purpose areas: law enforcement, prosecution and court, prevention and
education, corrections and community corrections, drug treatment, and planning, evaluation and
technology improvement. The expenditure details of the funds for each city are outlined in the following
narrative.
2012 -DJ -BX -2532 Page 1 of 30 9
ATTACHMENT A 2012 -DJ -BX -0057
Multi- Aeencv Funding:
In a collaborative effort to benefit the County of Orange, the sixteen units of local government involved in
this grant application have agreed to utilize $26,869 (approximately 5.78 %) of the total funding to
supplement the multi jurisdictional Orange County Pro - Active Methamphetamine Laboratory
Investigative Team, hereafter referred to as PROACT.
Program Narrative:
Outline the Proposed program activities —
Methamphetamine is the primary drug investigated by local, state, and federal law enforcement agencies
within the boundaries of Orange County. Successful clandestine methamphetamine laboratory
investigations require acquired expertise and are extremely time consuming and labor intensive. Local
law enforcement agencies do not have the resources, specialized training, or safety equipment necessary
to conduct the specialized investigations required to combat these types of operations. The labs
themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users
are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical
and mental health. PROACT will investigate all clan lab incidents within Orange County while
maintaining a close liaison with local agencies. These agencies will forward intelligence to PROACT for
review, evaluation, and subsequent enforcement action.
PROACT will integrate city law enforcement agencies, the Sheriff's Department, the District Attorney's
Office, the Bureau of Investigation, the Probation Department, as well as Child Protective Services to
conduct criminal investigations of clandestine methamphetamine laboratory operators, suppliers, and
traffickers.
PROACT personnel will initiate investigations, conduct covert surveillances, conduct parole and
probation searches, execute search warrants, and arrest criminal perpetrators. PROACT has previously
distinguished itself by focusing on disrupting and eliminating individuals and criminal cells responsible
for providing both the precursor and essential chemicals that are required to manufacture
methamphetamine. In essence, PROACT has functioned as the highly unique "proactive" effort against
the entire clandestine methamphetamine laboratory hierarchy, within and having a nexus to Orange
County.
Provide a brief Analysis of the need for the programs —
Precursor chemical smurfmg has emerged as the preeminent source of pseudoephedrine for
methamphetamine production in the Southwest Region. Law enforcement investigations in California
suggest that organized precursor chemical smurfing organizations are supplying large quantities of
pseudoephedrine to methamphetamine laboratory operators. These operations are composed of numerous
individuals who make multiple purchases of products containing pseudoephedrine from pharmacies, drug
stores, and retail outlets. These products are then sold to chemical precursor brokers who sell them
directly to methamphetamine laboratory operators. The success of drug market disruption is due in large
part to the tireless work of state and local law enforcement agencies and the task forces they comprise.
Any real or perceived diminishment of law enforcement pressure will enable these criminal groups in
California to resurge resulting in the production and distribution of higher purity ice methamphetamine.
According to state and local law enforcement agencies, the threat associated with methamphetamine
trafficking and abuse exceeds any other drug.
2012 -DJ -BX -2532 Page 2 of 30 10
ATTACHMENT A 2012 -DJ -BX -0057
Methamphetamine - related criminal activity has increased concurrently with the rise in the overall threat
posed by the trafficking and abuse of the drug. The impact of the manufacturing, trafficking, and use of
methamphetamine has been devastating to many cities and rural counties throughout the country. State
and local law enforcement agencies identify methamphetamine as the drug that most contributes to
violent crime.
Methamphetamine critical incidents occurring in Orange County have and continue to represent the
majority of all narcotic incidents occurring within the county.
Goal:
The goal of the PROACT Task Force is to pro - actively seek out and eradicate all clandestine
methamphetamine labs and methamphetamine in Orange County, thus providing a safer community for
the residents, employees and visitors within the County. The objectives of the PROACT Task Force are
to reduce the availability of methamphetamine in Orange County, improve public safety in Orange
County by eradicating hazardous clandestine methamphetamine labs, and identify, disrupt and arrest
suppliers of methamphetamine precursor and essential chemicals
Strateeies to be used for oroiect:
PROACT Task Force personnel will initiate investigations, conduct covert surveillances, conduct parole
and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT will continue
to focus on disrupting and eliminating individuals and criminal cells responsible for providing both the
essential chemicals that are required to manufacture methamphetamine.
PROACT will continue to utilize innovative investigative techniques in an attempt to identify and
apprehend methamphetamine clandestine laboratory violators. Examples of techniques used include;
reverse stings of lab apparatus and essential chemicals; use of GPS tracking devices; wiretap
investigations, pursuing chemical sources, as well as continuing to assist and enter into partnerships with
Orange County law enforcement agencies at all levels of pro- active investigations. PROACT will
continue to maintain an on -going training profile in an attempt to stay current with all progressive case
law and new investigative techniques, as well as new safety procedures.
Lastly, the PROACT Task Force subscribes to the philosophy that the existence of methamphetamine
laboratories is defined by a three - pronged cycle of Facilitation, Manufacturing and Distribution.
Subscribing to this philosophy, PROACT will continue to focus on disrupting each of these prongs.
Proiect identifiers:
Meth labs
Funding:
TOTAL PROACT ALLOCATION (5.78 %): $26,869
2012 -DJ -BX -2532 Page 3 of 30 11
ATTACHMENT A
Countv /OCSD•
2012 -DJ -BX -0057
The County of Orange proposes to use the 2012 Justice Assistance Grant funding as follows:
Unincorporated Communities:
Las Flores, Coto de Caza, Ladera Ranch and Trabuco Canyon
Purpose Areas:
Law Enforcement, Crime Prevention and education
Proeram Narrative:
The unincorporated communities of Coto de Caza, Ladera Ranch, Las Flores, and Trabuco Canyon have a
population of over 42,000. These communities continue to experience population growth and expansion
in both residential and commercial development. In addition, accessibility to this eastern part of south
Orange County has been somewhat limited due to the urban landscape and roadway infrastructure. To
alleviate the limited accessibility to these communities, the County of Orange is in the planning phase of a
major thoroughfare extension. This will lead to significant increase in traffic volume and visitors. The
roadway will enhance mobility for the residents and will serve commuters traveling to the inland empire.
With the increase of commercial and residential development and population, demands on law
enforcement continue to increase. Calls for service have increased over 9% the past two (2) years and
most importantly, part one property crime rates have increased 8 %.
To meet the demands for law enforcement, the Orange County Sheriffs Department has engaged in a
community based multi - layered approach to reduce incidents of property crimes. This has been based on
targeted enforcement, intelligence -based policing, education and crime prevention through environmental
design.
Targeted Enforcement
The Unincorporated Special Enforcement Team (SET) and Directed Enforcement Team (DET) will be
utilized for crime suppression. Over the past year, the unincorporated areas have experience a 50%
increase in residential burglaries and continued increases in property crimes. This special enforcement
team will provide the necessary law enforcement surge and patrol saturation to prevent, detect and
apprehend individuals committing property crimes in these communities. The SET team will also
continue to conduct both probation and parole compliance checks of those individuals residing in the
unincorporated areas of southeast Orange County.
Intelligence Based Policing
The Special Enforcement Team (SET) will partner with our Statistical Tracking and Reporting unit
(STAR) to identify crime trends and specific problem areas. Information received from the Statistical
Tracking and Reporting unit (STAR) will be one of the driving mechanisms to pinpoint targeted
enforcement surges in the communities. These deployment surges will be strategic and based on crime
analysis.
Crime Prevention Through Environmental Design
The Special Enforcement Team (SET) will conduct community urban development assessments with a
specific focus on crime prevention. They will partner with the community housing and business
associations to seek ways to safeguard their communities from property based crimes.
2012 -DJ -BX -2532 Page 4 of 30 12
ATTACHMENT A 2012 -DJ -BX -0057
Goals of the proiect:
• Reduction of property crimes
• Use of Crime Analysis Unit
• Targeted enforcement based on intelligence based predictive policing
• Implementation of crime prevention through environmental design
• Establish Problem —Oriented Policing approach
Strategies to be used for proiect:
• Target enforcement
• Saturation patrols
• Use of Crime Analysis Unit to assist with target enforcement
Proiect identifiers:
• Crime mapping
• Career Criminals
• Community Policing
• Crime Prevention
• Policing
• Overtime
Budget and Budget Narrative:
These funds will be used for overtime expenses incurred by front line deputy sheriffs assigned to the
Special Enforcement Team. The overtime will enhance the effectiveness of the program and allow both
saturation/surge patrols during varying hours of the day. Realizing crime is not restricted by city limits,
the overtime hours will allow these deputies the flexibility to assist other local and regional investigative
details combating property crimes
4 of deputies x $68.46/43 hrs. each(total hrs. 172.12) = $11,784
Timeline and/or project plan: Identify when the goals and objectives will be completed.
Complete within the next fiscal year — 2012/2013 — Deployment of saturation patrols to reduce property
crime rates in the unincorporated areas of south Orange County.
Funding:
Total Allocation: $14,548
PROACT Contribution: (10 %) $1,455
Administrative Fee (9 %): $1,309
Funds Retained by City /County: $11,784
2012 -DJ -BX -2532 Page 5 of 30 13
ATTACHMENT A 2012 -DJ -BX -0057
City: Anaheim
The City of Anaheim proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement
Proeram Narrative:
The Anaheim Police Department (APD) would like to use JAG funds to support the overtime expenses of
the Department's frontline sworn and non sworn personnel in the following divisions: Operations,
Operation Support, Investigations, and Special Operations. Due to the City's economic conditions, over
the last few years APD has had to reduce both their sworn and non sworn staff in order to meet the City's
budgetary goals. As a result, all employees within the Department have taken on extra responsibilities and
duties in order to meet APD's goal of maintaining a safe community. Overtime hours have become an
intricate part in helping APD's personnel work efficiently and effectively. Overtime hours will be
assigned to employees within the four divisions at the discretion of the Department.
Goals of the project:
The Department's project goal is to improve and enhance the community's safety, while using a reduced
number of sworn and non sworn personnel. In order to accomplish this goal, overtime hours will be
assigned to each employee at the discretion of the Department.
Strategies to be used for project:
Overtime hours will be assigned to each employee at the discretion of the Department. A separate account
code will be assigned specifically for this project. All overtime documents for this project will be
assigned a specific account code. A copy of all overtime documents will be approved by the Department
prior to submittal. A backup of all overtime documents will be included in each reimbursement submitted
to the Orange County Sherriff s Department.
Proiect identifiers:
Overtime for personnel within Anaheim Police Department's four divisions: Operations, Operation
Support, Investigations and Special Operations.
Budget and Budget Narrative:
Overtime for the Department's personnel will range from $16.00- $90.00 per hour depending on the
position and rank of each employee. Due to budget constraints, APD is currently unable to fully fund the
Department's overtime expenses.
Timeline and/or proiect plan:
The project goals and objectives will be implemented immediately upon approval of the JAG program
funds and Anaheim's City Council approval to utilize the JAG funds for this project.
to
2012 -DJ -BX -2532 Page 6 of 30
ATTACHMENT A 2012 -DJ -BX -0057
Funding:
Total Allocation: $93,503
PROACT Contribution: (4 %) $3,740
Administrative Fee (9 %): $ 8,415
Funds Retained by City /County: $ 81,348
2012 -DJ -BX -2532 Page 7 of 30 15
ATTACHMENT A 2012 -DJ -BX -0057
City: Buena Park:
The City of Buena Park proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
- Law Enforcement
Program Narrative:
The Buena Park Police Department proposes to use the Justice Assistance Grant Program funding to
supplement our current Police Service Aide Program. As a result of current fiscal deficits, we have had
several sworn police officer positions either frozen or eliminated. With the availability of our Police
Service Aides, they will be able to assist by taking non - violent reports, assisting in traffic control,
providing service at the front counter of the Police Department, and other duties as assigned. By using
funding for this program, this will free up sworn officers to respond to critical calls, and maintain timely
responses.
Goals of the project:
To maintain our current Police Service Aide Program. This will free up our sworn personnel from non-
critical reports, and allow them to respond to emergency calls for service. The Police Service Aide
Program will help us to maintain our current response times.
Strategies to be used for project:
- Police Service Aides will continue to assist in everyday tasks of taking reports for non - violent crimes
and other miscellaneous duties, usually handled by sworn patrol officers
- Reduce the amount of reports taken by patrol officers and allow them to be more available for
emergency calls for service
- Reduce response times for Patrol Officers responding to emergency calls for service
Project identifiers: See JAG Identifiers (attached)
- Community Policing
Budget and Budget Narrative:
Our Police Service Aide Program (which currently receives partial funding from JAG ARRA Grant
funds), will utilize this additional funding to provide salaries for this program.
Timeline and/or project plan: Identify when the goals and objectives will be completed
We will continue to fund the PSA program, which will free up the time of our patrol officers and reduce
response times to emergency calls. We should continue to maintain consistent response times to
emergency calls less than 5 minutes within the first year of the grant period.
2012 -DJ -BX -2532 Page 8 of 30 16
ATTACHMENT A
Funding:
Total Allocation: $19,176
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,726
Funds Retained by City /County: $17,450
%iina im mQ1wA
2012 -DJ -BX -2532 Page 9 of 30 17
ATTACHMENT A
City: Costa Mesa
2012 -DJ -BX -0057
The City of Costa Mesa proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
1) Planning, Evaluation, and Technology Improvement
Program Narrative:
The Costa Mesa Police Department's proposed program activity is to expand upon its security system to
include other police facilities. In general, law enforcement is a target to both foreign and domestic threats.
The department lacks funding to expand its current security system to include other police facilities.
Goals of Proiect:
The department's project goal is to expand upon its security system by installing new card access points
at the police department's Communications Center and Westside Substation facilities. The installation of
these new card access points will improve the department's security system and enhance its monitoring
capabilities of police facilities.
Strategies to be used for Proiect:
To accomplish the department's 2012 JAG project goal, the agency will obtain quotes from vendors that
can supply the identified service, technology, and/or equipment needed.
Proiect Identifiers:
1) Electronic Monitoring, 2) System Improvements
Budget & Budget Narrative:
Preliminary quotes have been obtained for the department's proposed program. The estimated cost is:
Electronic Card Access System - $20,000.
Timeline and/or Proiect Plan:
The project objectives and goals will be instituted immediately upon approval of the Costa Mesa City
Council and the department's ability to utilize the JAG allocation for expenditures.
Funding:
Total Allocation: $22,858
PROACT Contribution: (0 %) $ 0
Administrative Fee (9 %): $2,057
Funds Retained by City /County: $20,801
2012 -DJ -BX -2532 Page 10 of 30 18
ATTACHMENT A 2012 -DJ -BX -0057
City: Fullerton
The City of Fullerton proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Purpose Areas related to the proposed CCTV (Closed Circuit TV) Project include Law Enforcement,
Prosecution and Court; Corrections and Community Corrections; and Planning, Evaluation and
Technology Improvement.
Program Narrative:
Outline the Proposed program activities —
The Fullerton Police Department's proposed JAG 2012 CCTV (Closed Circuit TV) Project will provide
partial funding of $28,186 for a new security camera and video system at the Police Department and City,
estimated at $119,500 by the Communications & Technology Division of the Orange County Sheriff's
Department. The remainder of the costs, approximately $91,314, will be funded through the
Department's existing asset seizure fund balance. This project would also integrate the Police
Department and the Jail camera systems which now operate separately.
18 outdated security/surveillance cameras at the Police Department facility and 19 outdated cameras at
the Jail facility will be replaced, and four new cameras monitoring both the Police Department and City
Hall will be installed. Four large- screen monitors will be mounted in the Watch Commander's Office,
and an additional monitor will be used to observe Fullerton's very active downtown area.
Two digital video recorders with 30 -day retention capabilities will be installed for Police facility cameras,
and two DVR's with one -year retention would record from the Jail cameras.
Provide a brief Analysis of the need for the programs —
The Fullerton Police Department and Jail camera systems are so antiquated that they have been
characterized by audio /video technicians, including the Sheriffs Communications & Technology
Division, as virtually irreparable, with parts no longer available. Because of their age, most of these
cameras cannot be integrated into a new security system. However, the system breaks down frequently so
makeshift but costly repairs must still be made. In addition, there are no cameras monitoring activities in
front of the Police Department and City Hall, an employee parking lot, and some interior walkways and
gates as well as a back lot, so four new cameras will be installed in these areas. And, because the Jail
cameras and the Police facility cameras are currently on separate systems - making monitoring a
cumbersome task - an integrated system is a logical necessity.
Very importantly, too, the Police Department currently has no video recorders connected to their
security cameras. Hence, the CCTV project, which includes the installation of four DVR's, is particularly
vital to the protection of the public, jail inmates, and City and Police staff, and will provide critical
information and evidence in the event of an incident.
Recently, incidents involving up to 500 protestors in front of the Police Department and City Hall greatly
hampered the safety of City employees and those seeking City or Police services, and also resulted in
assaults and vandalism against vehicles and City property. However, these criminal activities went
unrecorded, making identification and prosecution difficult. With the proposed cameras and DVR's, any
acts of civil disorder can be monitored by a Police Department supervisor, who can then safely coordinate
2012 -DJ -BX -2532 Page 11 of 30 19
ATTACHMENT A
2012 -DJ -BX -0057
effective and appropriate responses, while video evidence of any criminal activities would also be
recorded.
Goals of the project:
• Increase and improve security and monitoring capabilities within the Police Department, Jail and
areas surrounding City Hall.
• Utilize the data gathered, if needed, to assist in the investigation, prosecution or exoneration of
individuals involved in a recorded event.
Strategies to be used for project:
• Put CCTV Project out to bid and select most qualified bidder
• Purchase security system equipment and services from selected bidder
• Utilize JAG 2012 grant funds for partial reimbursement of project expenses in the amount of $28,186
• Utilize asset seizure funds for remainder of project in the amount of $91,314
Proiect identifiers: See JAG Identifiers (attached)
• Jails
• Equipment — Video /Audio Recording
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants /Contracts, & an Other category)
EQUIPMENT:
Est. Cost
No.
Subtotal
Cameras
Police Facility Replacement Cameras
1,000
18
18,000
Jail Replacement Cameras
1,000
19
19,000
New Additional Cameras incl. Installation
4,000
4
16,000
Digital Video Recorders
Police Facility DVR w/ 30 day retention
6,000
2
12,000
Jail DVR w/ 1 yr. retention
22,000
2
44,000
Monitors w/ Installation
40" Screen for PD in WC Office
1700
4
6,800
40" Screen for Downtown Area
1700
1
1,700
One -Time User Fee for Camera Monitoring
500
4
2&Q0
TOTAL ESTIMATED COSTS
Portion Funded by Asset Forfeiture Funds $ 91,314
Portion Proposed for JAG 2012 Funding $ 28.186
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ATTACHMENT A
2012 -DJ -BX -0057
Timeline and/or project plan: Identify when the goals and objectives will be completed
• Bid and award process — Three months
• Installation of camera and video recording system — Estimated three months after bid award
Funding:
Total Allocation: $34,798
PROACT Contribution: (10 %) $3,480
Administrative Fee (9 %): $3,132
Funds Retained by City /County: $28,186
2012 -DJ -BX -2532 Page 13 of 30 21
ATTACHMENT A
City: Garden Grove
2012 -DJ -BX -0057
The City of Garden Grove proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement; Corrections and Community Corrections
Program Narrative:
The Police Department will use 2012 JAG funds to pay a portion of its jail services contract. The jail
contract saves thousands of department man -hours and is a key component for maximizing police officer
time out on the streets.
The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size
in California, yet the Department must still struggle to keep staffing levels from decreasing. The recent
elimination of redevelopment agencies in California drastically worsened the City of Garden Grove's
current and projected financial condition. The loss of millions of agency dollars caused the City to
immediately implement additional budget cuts, and further cuts will be implemented in FY 2012 -13.
Contracting out jail services allows officers to spend the majority of their time in the field, which is
especially critical during dire financial times when no new officers will be hired.
Goals of the project:
Create operational efficiencies in Patrol that would generate the equivalent productive hours of up to
seven additional Police Officers that could be used to augment patrol operations.
Strategies to be used for project:
Contracting out jail services allows the Police Department to concentrate much more of its efforts on
community safety rather than expending energy and resources on jail operations. Prior to the contract,
officers would spend approximately two hours processing and transporting an arrestee. If the arrestee
required medical clearance, that process could be extended by several hours. Now, sworn police officers
complete preliminary paperwork on the arrestee and return to their field duties in as little as 15 minutes
while the jailers complete the fingerprinting, photographing, transporting, etc. procedures. This increases
the officer's availability to handle additional calls for services. In 2011, the jailers processed 6,101
arrestees, saving sworn officers approximately 12,202 hours that would have been spent processing
arrestees.
Project identifiers: See JAG Identifiers (attached)
Community Policing; Detention (Non- residential). The Garden Grove Police Department implemented
the Community Policing philosophy many years ago. Contracting out staffing of the detention facility
facilitates that philosophy, by enabling patrol officers to return to their beat areas more quickly.
2012 -DJ -BX -2532 Page 14 of 30 22
ATTACHMENT A
2012 -DJ -BX -0057
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & an Other category)
The funds retained by the City will help to offset the annual cost of the jail services contract. For FY
2012 -13 the monthly cost of the contract will remain $40,965. The cost covers staffing, operating
expenses, and management fees, as well as liability insurance maintained by the vendor. Personnel
services provided under this contract guarantee 24/7/365 staffing of the jail at 9.6 FTE.
Timeline and/or Project plan: Identify when the goals and objectives will be completed
The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are
met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the
policing presence in the City.
Funding:
Total Allocation: $43,185
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $3,887
Funds Retained by City /County: $39,298
23
2012 -DJ -BX -2532 Page 15 of 30
ATTACHMENT A
City: Huntington Beach
2012 -DJ -BX -0057
The City of Huntington Beach Police Department, Huntington Beach, California proposes to use
the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Planning, evaluation, and technology improvement
Program Narrative:
Outline the Proposed program activities —
1) The police department will create a computer training lab for employees within the police department.
2) The department will purchase a scanner to allow reports for felony in custody arrests to be filed
electronically with the courts.
3) The department will purchase dictation software for employees to create and edit law enforcement
related reports and documents.
Provide a brief Analysis of the need for the programs —
1) Computer technology and software improvements require ongoing training to keep employees
competent in their use.
2) Orange County Superior Court is going to require felony court packages to be filed electronically.
The detective bureau currently does not have a scanner to scan the paper reports.
3) Employees who can dictate and edit their reports with software will reduce their report writing time to
allow them to spend more time in proactive law enforcement duties.
Goals of the project:
1) To improve police department employees competency and skill level using computers and software
for law enforcement purposes.
2) To comply with the new requirements of the courts requiring the court packages to be filed
electronically.
3) To provide dictation software to police department employees for creating and editing police reports
and law enforcement related documents.
Strategies to be used for project:
1) Create a training lab with 13 work stations (12 students and one instructor) to provide a classroom
styled learning environment.
2) Purchasing a scanner to allow detectives to create the electronic court packages as required by the
court.
3) Purchase and use dictation software for law enforcement reports to allow them to complete
thorough reports in a timely manner allowing them to go back into patrol service in less time.
Proiect identifiers: See JAG Identifiers (attached)
Computer software/hardware
Court Delay Reduction
Computer softwarethardware
za
2012 -DJ -BX -2532 Page 16 of 30
ATTACHMENT A
2012 -DJ -BX -0057
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training /Travel, Equipment, Supplies,
Consultants/Contracts, & other category)
1) The 13 computers and monitors will cost $13,846 for the computer training lab which will be
purchased with grant funds. The remaining costs for the computer training lab will be absorbed
with the police department budget.
2) The scanner for felony court packages will cost $6,027 in grant funds. No other expenses are
expected.
3) The dictation software is $593 per license. The remaining grant funds of $8,373 allocated to
Huntington Beach will be used to purchase 14 licenses to be assigned for use by police officers.
Timeline and/or project plan: Identify when the goals and objectives will be completed
- The computer training lab will be operational by December 2012.
- The scanning of reports for felony court packages will be implemented within 60 days after receiving
the grant funds.
- The implementation of the dictation software will occur within 60 days after receiving the grant funds.
Funding-
Total Allocation: $31,040
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $2,794
Funds Retained by City /County: $28,246
2012 -DJ -BX -2532 Page 17 of 30 25
ATTACHMENT A 2012 -DJ -BX -0057
City: Irvine
The City of Irvine (Police Department) proposes to use the 2012 Justice Assistance Grant funding
as follows:
Purpose Areas:
The Purpose Area for the stated project will be to support frontline law enforcement in the area of
education.
Program Narrative:
The City of Irvine is a master planned community spanning over 65 square miles and geographically is
that largest municipality in Orange County. The City's population is approaching 219,000 and has
dramatically increased as a result of several new residential developments. Irvine's daytime population,
including the business community, is estimated at over 350,000. Irvine is also home to 36 public schools
and the University of California Irvine with a student population of 22,122. In response, the Irvine
Police Department has grown considerably and currently consists of over 200 sworn officers and 90 non -
sworn civilian employees.
In order to broaden leadership skills among frontline law enforcement supervisors, a dynamic and
impactful training course is planned to take place in the fall of 2012. The training course will include
several topics covering leadership traits, risk management, effective communication, employee
morale /wellness, strategic planning and training for success.
The Irvine Police Department is proud of the men and women who make up its ranks and deserve the best
leadership possible. Many of the Department's frontline supervisors have been in their current positions
for less than three years and would benefit from receiving enhanced training in the aforementioned areas.
Goals of the proiect:
To ensure a forward - thinking, proactive supervisory unit who will carry the Irvine Police Department into
the next decade. These supervisors will develop a better working understanding of:
- Leadership principles
-Risk management techniques
- Effective communication skills
- Employee morale and wellness measures
- Efficient planning models
- Training techniques for success
Strategies to be used for project:
This training will be presented in an intensive and compressed one -day course, facilitated by a
professional trainer. The presenter will engage the supervisors to participate in a dynamic class
discussion on leadership and the above topics. Success will be measured by the number of participants
and comparing the supervisors' leadership skills before and after the training.
Proiect identifiers:
-Law Related Education
- Policing
2012 -DJ -BX -2532 Page 18 of 30 26
ATTACHMENT A
Budget and Budget Narrative:
F- iwtaoxq a alum
The Department of Public Safety will interview and select the best qualified trainer within the budget
parameters to provide the enhanced training. The Justice Assistance Grant will be solely used to cover
costs associated with the "Consultant/Contract" fee for the trainer.
Timeline and/or project plan:.
The proposed project is anticipated to be initiated and completed within twelve- months of receiving the
2012 Justice Assistance Grant.
Funding:
Total Allocation: $10,278
PROACT Contribution: (10 %) $1,028
Administrative Fee: (9 %) $925
Funds Retained by City: $8,325
2012 -DJ -BX -2532 Page 19 of 30 27
ATTACHMENT A 2012 -DJ -BX -0057
City: La Habra
The City of La Habra proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Purpose area is Law Enforcement Technology Improvement
Program Narrative:
Outline the Proposed program activities —
The La Habra Police Department proposes to use the 2012 JAG funds to purchase a replacement booking
mug shot software system. The current system (CABS) is at the end of its life and the manufacturer no
longer supports this software. The City of La Habra has not budgeted fund to replace the aging
photography software. It is imperative that the jail begin to utilize a new booking photo capture system to
record and retain booking photos of arrestees.
Provide a brief Analysis of the need for the programs —
The current booking photo system is outdated, functioning poorly and is no longer supported by the
vendor who created it. There is no way to repair the software once it fails. Digital mug photos are the
standard in Orange County and like all other Orange County agencies, La Habra PD uses the "Hunter
Camera System" in its jail. While this system operates the camera, it is dependant on mug photo capture
and management software to function.
Goals of the project:
The goal of this project is to purchase booking photo software.
Strategies to be used for project:
Staff at La Habra PD has obtained a bid for a suitable jail photo management software system (JLBaRS)
from an Orange County based police I.T. consulting firm. The entire JAG grant allocation for the City of
La Habra ($11,308) will be spent on this software purchase at a cost of $16,114. The balance of the
purchase price, roughly $4,800 will come from City funds.
Proiect identifiers: See JAG Identifiers (attached)
Computer hardwarelsoftware
Criminal Intelligence Information Systems
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants /Contracts, & an Other category)
The jail booking photo management system cost $16,114. The full allocation of $11,308 will be spent on
this purchase. The balance will come from non - budgeted City funds.
2012 -DJ -BX -2532 Page 20 of 30 28
ATTACHMENT A
2012 -DJ -BX -0057
Timeline and/or proiect plan: Identify when the goals and objectives will be completed
This project involves a relatively simple purchase and installation of computer software and it is
anticipated to be completed within 120 days of grant approval.
Funding:
Total Allocation: $13,960
PROACT Contribution: (10 %) $1,396
Administrative Fee (9 %): $1,256
Funds Retained by City /County: $11,308
2012 -DJ -BX -2532 Page 21 of 30 29
ATTACHMENT A 2012 -DJ -BX -0057
City: Newport Beach
The City of Newport Beach proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas-
Prevention and Education
Program Narrative:
Maintaining the high level of crime prevention that resulted from the establishment of a Crime Prevention
Program under the LLEBG program (now JAG).
The Newport Beach Police Department has seen a steady rise in burglary from motor vehicles crimes.
The Department is utilizing several crime prevention campaigns to educate community members on how
to avoid becoming a burglary from motor vehicle victim. This includes our TLC, Take your valuables,
Lock your car, and Close your Windows community outreach program. .
Goals of the Project:
The goal of the program is to maintain a highly visible program dedicated to
1) Preventing Crime, 2) Disseminating correct and realistic information about criminal activity and crime
prevention, and 3) Enhancing the perception of security within the community.
Strategies to be used for Project:
Conduct Neighborhood watch meetings, crime prevention meetings, and the distribution of community
crime alert bulletins to keep the community informed of current crime trends in an effort to better prepare
the community to take crime prevention measures. Utilization of evolving social media mediums to
deliver the Department's crime prevention messages.
Proiect identifiers: See JAG Identifiers (attached)
Newport Beach Police Department identifies this project as Crime Prevention.
Budget and Budget Narrative:
The funds from this grant will off -set the annual salary and benefits of our full -time Crime Prevention
Specialist ($109,712).
Timeline and/or Proiect Plan: Identify when the goals and objectives will be completed
This Crime Prevention Specialist position will be continually funded throughout the life of the grant.
Funding:
Total Allocation: $10,048
PROACT Contribution: $1,005
Administrative Fee (9 %): $904
Funds Retained by City: $8,139
2012 -DJ -BX -2532 Page 22 of 30 30
WW IG141161m 1JW
City: ORANGE
2012 -DJ -BX -0057
The City of Orange proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
The purpose area for use of funds is Law Enforcement.
Program Narrative:
Each year more than five thousand pieces of property and evidence are processed, cataloged and booked
into the Orange Police Department's property and evidence room. With over 400 firearms and 3000 plus
narcotics cases at any one time, attention to detail is a must. Organization and proper retention of these
items is often a daunting and relentless task requiring specialized equipment to properly maintain and
store these items for extended periods of time. In 2011, the Orange Police Department began a
reorganization process to catalog and efficiently store items in its possession. This reorganization requires
the procurement of additional shelving and storage units.
Goals of the project:
To procure several shelving units which include secure, open, and wire shelving to better organize and
store property processed and booked by the Orange Police Department. This equipment will allow for the
efficient storage and safekeeping of items, as well as affording the ability to organize and audit these
items with greater efficiency.
Strategies to be used for project:
Not Applicable
Project identifiers:
The JAG Identifier is equipment- general.
Budget and Budget Narrative:
Jag funds will be used to purchase and install shelving unit within the Property and Evidence room as
follows:
Heavy Duty Shelving
Rows One and Two- Secure Shelving. Each row is comprised of two sections and has the
cumulative dimensions of: 7' 3/4 "Lxl8' 1 /16 "Dx97 "W. Each section is configured with eight
shelves and seven openings. Each row has one roll down security door. Doors are keyed alike.
Rows Three and Four- Open Shelving. Each row is comprised of six sections and has eight
cumulative dimensions of: 22'1/4" Lx18' 1 /16 "Dx97 "W. Each section is configured with eight
shelves and seven openings.
2012 -DJ -BX -2532 Page 23 of 30 31
ATTACHMENT A 2012 -DJ -BX -0057
Wire Shelvine
• Four sections. Each section id 36 "Wx24 "Dx63 "H and is configured with five shelves and four
openings with casters.
The total cost of this equipment, including all applicable freight, installation and sales tax is $14,485.00
Timeline and/or project plan:
Once the funds are received and made available through the City's normal approval process, it is
anticipated that bidding and equipment ordering will be completed in six to eight weeks. Once the
equipment is delivered and installed, it will be put to use immediately. The difference in the cost of the
project and the JAG funds received leaves a balance of $3061. This balance will be offset by Prop 69
funds received earlier from the county.
Funding:
Total Allocation: $13,551
PROACT Contribution: (6.7 %) $908
Administrative Fee (9 %): $1,220
Funds Retained by City /County: $11,423
2012 -DJ -BX -2532 Page 24 of 30 32
f4111OXGlllullBl d:7
Santa Ana City:
2012 -DJ -BX -0057
The City of Santa Ana proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
— Law Enforcement;
Program Narrative:
Outline the Proposed program activities —
Through the use of grant funding the City of Santa Ana will augment its Gang Enforcement Units, and
Career Criminal Unit with suppression units working overtime to target enforcement of gang members
and Career Criminals involved in violent behavior. The department currently lacks the manpower and
fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods
being most affected by the current state of affairs and will be funded for the three year grant period. This
funding will equate to approximately 1,370 hours of additional law enforcement presence on our streets.
The Santa Ana Police Department is additionally providing 10% of its allocated funds to Pro -Act
Program in support of their operational needs
Provide a brief Analysis of the need for the programs —
The Santa Ana criminal street gang population of approximately 6,900 which accounts for the less than
two percent of the City's population, this criminal element constitutes a significant impact on fear in the
community and threatens the safety and stability of our neighborhoods.
Goals of the aroiect:
The goal of this project is to reduce criminal activity and increase public safety through enhanced
enforcement efforts
Strategies to be used for proiect:
The use of selective enforcement overtime coupled with crime analysis data allows resources to be
specifically deployed in areas of increased criminal activity during time frames found to be most
beneficial to project goals:
1. Contact gang members and Career Criminals to gain intelligence and investigative information
for prosecutorial purposes
2. Increase the number of arrests and prosecution of gang members and Career Criminals
3. Reduce the fear gang members and Career Criminals evoke in the community through high
visibility police presence and enforcement activities
2012 -DJ -BX -2532 Page 25 of 30 33
1:11IYII:T�Ciu1��Y1I:1
Project identifiers:
Gangs; Career Criminals
Budget and Budget Narrative:
2012 -DJ -BX -0057
Funds will be utilized for personnel overtime. No funds are allocated for travel, supplies, consultants or
contracts.
Overtime: $102,765.00
1,370.2 hours @ $75 per hour
Timeline and/or project plan: Identify when the goals and objectives will be completed
Months 1 -36: Gang Enforcement and Career Criminal enforcement continues throughout the life of the
grant
Funding:
Total Allocation: $126,869
PROACT Contribution: (10 %) $12,687
Administrative Fee (9 %): $11,418
Funds Retained by City /County: $102,764
2012 -DJ -BX -2532 Page 26 of 30 34
ATTACHMENT A
City: Stanton
2012 -DJ -BX -0057
The City of Stanton proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Areas:
Law enforcement
The City of Stanton is a diverse community presenting unique challenges for law enforcement. A large
Hispanic immigrant population and the resulting language barrier can cause a gap between residents,
businesses and law enforcement providers. In many cases immigrant residents are fearful of police due to
their immigration status. Stanton is home to several active criminal street gangs which use fear and
intimidation of residents as a method for ensuring many crimes are never reported to police.
Through implementation of community policing practices we intend to increase awareness and positive
interaction among residents, business owners and law enforcement in a community effort to reduce crime.
Reducing crimes against persons and businesses will help ensure that the City of Stanton has an active
and flourishing business community supported by its residents. It is a commonly recognized fact that
public support is necessary for business to flourish. This is also the case for police effectiveness in
accomplishing their core mission of preventing crime. Building relationships with the public increases
police legitimacy and affects how well they can control crime.
Proeram Narrative:
Outline the Proposed program activities —
To increase law enforcement presence in the community. Use of overtime to place personnel into problem
areas of the City, either on foot, bicycle or patrol car. Their efforts will be directed to combat a growing
graffiti, gang, and other crime problems. This will be done in an effort to reduce crime and blight in the
City of Stanton.
Provide a brief Analysis of the need for the programs —
Staff will determine target areas for which personnel will utilize crimes and calls for service data and
work with the OCSD Crime analysis unit to patrol during times that have higher activity levels. The target
areas will be chosen based upon level of calls for service, citizen complaints, Part I and II crimes. The
type of area will also determine the type of patrol to be used, certain high density housing areas will use
either foot or bicycle patrol. Larger sprawling gang areas may require a vehicle.
Goals of the project:
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public
alcohol consumption or otherwise. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
35
2012 -DJ -BX -2532 Page 27 of 30
ATTACHMENT A
Strategies to be used for project:
2012 -DJ -BX -0057
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborhood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism/graffiti and increased complaints.
Proiect identifiers: See JAG Identifiers (attached)
Overtime (Deputies for directed enforcement efforts)
Budget and Budget Narrative:
Personnel OT- $8,946.10
Timeline and/or project plan: Identify when the goals and objectives will be completed
Community policing efforts are already underway in Stanton. Previous JAG and other grant funding has
allowed us to implement a gang education and prevention program in our local schools and to conducted
limited neighborhood and business watch activities. Currently funds are limited for targeting specific
areas that are experiencing increased vandalism/graffiti and increased complaints.
It is our intent to approach every community in Stanton in the next 12 months and direct personnel to
combat or eliminate their specific problem(s) whether it is graffiti, loitering, illegal drug activity, public
alcohol consumption or otherwise. We are also working with the City of Stanton to determine
enforcement and presence needs during their upcoming community events.
Funding:
Total Allocation: $11,710
PROACT Contribution: (10 %) $1,171
Administrative Fee: (9 %) $1,054
Funds Retained by City /County: $9,485
36
2012 -DJ -BX -2532 Page 28 of 30
ATTACHMENT A 2012 -DJ -BX -0057
City: Westminster
The City of Westminster proposes to use the 2012 Justice Assistance Grant funding as follows:
Purpose Area:
Law Enforcement
Program Narrative:
These grant funds are intended to provide the funding costs for 1 part-time Property
Technician/Police Aide to be shared by the Westminster Police Department's Forensic Services
and Property and Evidence Divisions.
Due to the recent advancements in the ability of criminal laboratories to detect a person's DNA in
minute amounts and on almost any type of surface, greater emphasis has been placed on
collecting DNA evidence at crime scenes for possible suspect DNA.
Historically, DNA typing was laborious and time consuming in the laboratory, so DNA sampling
was only obtained in the most serious crimes. However, since the laboratory time and the size of
the sample required for an identification has significantly decreased; the demand to collect
samples has significantly increased.
Westminster Police officers are now collecting DNA samples on all criminal cases. The large
volume of suspect and victim elimination samples has caused a significant backlog in the
Westminster Police Department's ability to collect and process DNA related evidence items. The
grant funded Property Technician/Police Aide will primarily perform related tasks including, but
not be limited to, the collecting, packaging, filing, and transferring of DNA related evidence
between police officers, Forensic Services, Property and Evidence and outside criminal
laboratories.
Goals of the project:
The goal of the project is to eliminate the back log of DNA samples that need to be properly
processed in such a manner that it meets the evidentiary chain of custody required by law. If the
backlog can be eliminated, the technician will be utilized for the efficient processing of evidence
between Forensic Services and Property and Evidence until the 2012 JAG Grant funds are
exhausted.
Strategies to be used for the Droiect:
Existing full -time Forensic Services Technicians and the full -time Property and Evidence
Specialist will determine the most efficient way for the Property Technician/Police Aide to
reduce and/or eliminate the backlog of DNA samples.
Project identifiers:
Law Enforcement -
Process DNA samples to help identify criminal suspects
2012 -DJ -BX -2532 Page 29 of 30 37
ATTACHMENT A
Budget Narrative:
2012 -DJ -BX -0057
Part -time Technician: The cost of this position per hour, including part-time benefits, is
approximately $19.94. The Part-time Technician will work approximately 20 hours per week for
44 weeks, or 889 hours or until the 2012 funds are exhausted, for a total of $17,730
Timeline and/or Project plan:
The 2012 JAG Grant funds will be utilized to hire a part-time Property Technician/Police Aide as
soon as the funds became available. The position will be maintained until the funds are
exhausted (Approximately] 0 months).
Funding:
Total Allocation: $19,483
PROACT Contribution: (0 %) $0
Administrative Fee (9 %): $1,753
Funds Retained by City /County: $17,730
2012 -DJ -BX -2532 Page 30 of 30 38
ATTACHMENT B 2012 -DJ -BX -0057
HOW TO APPLY FOR IAG GRANT REIMBURSEMENTS
1. A letter on vour cities letterhead that includes or states the followi
A. Your agency's request for reimbursement in the amount of $
B. Against Grant Award #2012 -DJ -BX -0057;
C. List of items purchased and types of costs being claimed for the quarter that match your city's
initial write -up /request;
D. Certification that you complied with all procurement procedures outlined in your agency's
procurement manual and financial and administrative requirements set forth in the current
DIP Financial guide;
E. Letter is to be signed by the person authorized in the JAG Program MOU.
2. Required attachments to the letter:
A. FEDERAL FINANCIAL REPORT
Your agency is required to submit quarterly Federal Financial Report using a Standard Form
SF -425 (OMB). This report reflects the cumulative actual federal monies spent, unliquidated
obligations incurred, and the unobligated balance of federal funds. The Federal Financial
Report is due at the Sheriffs Department Financial Division by the due dates indicated below:
Qtr. ending 03 -31 -YY due no later than 4/10
Qtr. ending 06 -30 -YY due no later than 7/10
Qtr. ending 09 -30 -YY due no later than 10 /10
Qtr. ending 12 -31 -YY due no later than 01 /10
A helpful hints guide for completing Federal Financial Report is available at the DOJ -OJP
website at: http: / /www.ojp.usdo'.Rov /funding /forms.htm
B. INVOICE BILLING OCSD
a. The package should include an invoice from the city billing the Orange County
Sheriffs Department (OCSD). The invoice /bill should reference the grant name, grant
number and quarter ending date.
b. OCSD will reference your city's invoice number when reimbursement is made to your
city.
C. BACKUP DOCUMENTS
a. All invoices /receipts and relevant purchase orders pertaining to federal monies
spent.
b. Time Sheets and part of payroll register showing personnel name or other individual
identifier and details of payroll costs claimed, if any.
c. Copies of signed check(s) for purchase(s) and general ledger reports clearly
indicating expenditures for the quarter.
All of the above documents must be provided to our office: otherwise your claim will not be
processed. Please send your claims to:
Orange County Sheriffs Department- Financial /Admin. Division
Attn: Karla Lazaridis
320 N. Flower Street, Suite 108, Santa Ana, CA 92703.
If you have any questions please call Karla Lazaridis at (714) 834 -6675.
39
ATTACHMENT
2012 JAG PROGRAM ALLOCATIONS
Award #2012 -DJ -BX -0057
CITY
2012 Funds
PROACT &
Admin. Fee
Total
PROACT
%ALLOC
Amount To
PROACT
ADM. FEE 9%
Funds
Retained by
Individual
Agencies
OCSD
$14,548
$2,764
10%
$ 1,455
$ 1,309
$ 11,784
Anaheim
$93,503
$12,155
4%
$ 3,740
$ 8,415
$ 81,348
Buena Park
$19,176
$1,726
0%
$ -
$ 1,726
$ 17,450
Costa Mesa
$22,858
$2,057
0%
$ -
$ 2,057
$ 20,801
Fullerton
$34,798
$6,612
10%
$ 3,480
$ 3,132
$ 28,186
Garden Grove
$43,185
$3,887
0%
$ -
$ 3,887
$ 39,298
Huntington Beach
$31,040
$2,794
0%
$ -
$ 2,794
$ 28,246
Irvine
$10,278
$1,953
10%
$ 1,028
$ 925
$ 8,325
La Habra
$13,960
$2,652
10%
$ 1,396
$ 1,256
$ 11,308
Newport Beach
$10,048
$1,909
10%
$ 1,005
$ 904
$ 8,139
Orange
$13,551
$2,128
10%
$ 1,355
$ 1,220
$ 10,976
Santa Ana
$126,869
$24,105
10%
$ 12,687
$ 11,418
$ 102,764
Stanton
$11,710
$2,225
10%
$ 1,171
$ 1,054
$ 9,485
Westminster
$ 19,483
$1,753
0%
$
$ 1,753
$ 17,730
TOTAL
$ 465,007
$ 68,720
6%
$ 27,316 $ 41,851
$ 395,840
40
ATTACHMENT D 2012 -DJ -BX -0057
FY2012 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Programmatic Reporting
Categorical Assistance Progress Reports
Reporting on the progress of the grant program is required. Some grants may require an annual
submission of progress report information. Most programs require semiannual and/or quarterly
reporting. Reporting requirements are specified in the grant solicitation and in the special
conditions specified in the award. Questions concerning progress reporting should be directed to
the Program Manager for the award.
Quarterly Programmatic (PMT) and Federal 1512 Reporting periods are:
January 1— March 31
April 1— June 30
July 1— September 30
October 1— December 31
Reporting requirements must be met during the life of the grant. A full explanation of these
requirements can be found in the OJP Financial Guide, which may be accessed at
http:// www. ojp. usdQi .gov /financialguide /index.htm. Also check special conditions on awards for
additional reporting requirements. GPRS will not permit access to funds if financial reporting is
delinquent.
The following information concerns:
• Single Audit Reports
• Categorical Progress Reports
• Federal Financial Reports
Single Audit Reports
A special condition may be included with your award that details reporting requirements for
audit reports. Please review and comply with that special condition. There is no form for
submission of audit reports; however, a transmittal letter is needed. Information about the letter
and the rules for single audits may be found in the OJP Financial Guide, Post award
Requirements, Audit Requirements and in OMB Circular No. A -133, Audits of States, Local
Governments, and Non -Profit Organizations.
41
ATTACHMENT D 2012 -DJ -BX -0057
The submission of audit reports for all grantees shall be as follows:
• State and Local Governments, Institutions of Higher Education, and
Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007
should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East
10th Street, Jeffersonville, IN 47132. Completed audit reports for fiscal years 2008
and later should be submitted on the Federal Audit Clearinghouse's Web site at
http: //harvester.census.gov /sac. Do NOT submit your audit reports to OJP unless
specifically requested.
• Commercial Organizations and Individuals. One copy of all audit reports should be
mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN:
Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531.
Direct any questions regarding the grant program to Susie Cabrera.
scabrera n,ocsd.ore
431 The City Drive South
Orange, CA 92868
(714) 935 -6869
CK
ATTACHMENT E
DepartmentorJustim
Is,
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs wmhiwgrws U.0 2WI
June 29, 2012
Mr. Bill Campbell
County of Orange
10 Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Campbell:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Prograou has approved
your application forfunding under the by 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Lmal
Solicitation in the amount of 5465,OW for County of Orange.
Boclosed you will find the Giant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all unsocial and programmatic reports, resolution of all interim
audit failings, and the maintemnce of a minimum level of cushon -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Carrie Booth, Program Manager at (202) 305 -7426. and
Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 4584Y786, or you may contact the CSC at ask.ocfa @usdcj.gov.
Congratulations, and we look forward to working with you.
Sincerely.
Denise ODonnell
Director
Enclosures
43
Department of Justice
0 Office of Justice Programs
Office for Civil Rights
Wmivrrrm D.C. 20531
June 29, 2012
Mr. Bill Campbell
County of Orange
10 Civic Center plaza
Santa Ana CA 92701
Dear Mr. Campbell
Congratulations on yaw recent award. In establishing financial assistance pmgtams, Congress linked the receipt of Federal funding to
compliance with federal civil rights laws. The Office, for Civil Rights (OCR), Office of Justice Pragmatist (OJP), U.S. Department of Justice
is responsible for amusing that recipients of financial aid from 01P, its component offices and humans, the Office on Violeace Against
Women (OV W), and the Office of Community Oriented • Policies Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR me available an help you and your organization meet the civil rights requitemeats that come with Justice
Department funding.
Ensuring Access to Federally Assisted programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national . origin,
religion, sex, or disability in funded programs oractivides ,.not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits forded programs or activities from dtscr®ioeting an the basis of age in the delivery of services or
benefits.
7711TJfa = It, ry 7 if:r';7ua N' M.,, ":R-
In accordance with Department of Justice Guidance permining to Tide V1 of the Civil Rights Act of 1964, 42 U.S.C. § 200011, recipients of
Federal financial assistance must take reasonable steps to provide meardngful access to thew programs and activities for persons with limited
English proficiency (I8P). For mate information on the civil rights responsibilities that recipients have in providing language SWAM to
LEA individuals, please we the website at http .*fiwww.lep.gov.
Ensuring Equal Treatment forFollb-Based Orgunizatiws
The Department of Justice has published a regulation specifically ping to the funding of faith -based organizations. in geoaal, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing fm Equal Treatment of all Justice
department Program Paracq a rs, and ]mown as the F.qual7reatm at Regulation 29 C.FIL part 38, requires State Admioistamg Agencies
to treat time organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award m grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prolubita faith-based organizations from using financial assistance from the.Department of Justice to fwd inherently
religious activities. While faith-based organizations can engage in non- funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. Ile Equal
Treatment Regulation also makes clear that organizations participating in programs handed by the department of Justice are not permitted to
discriminate in the provision of services on die basis of a beneficiary's religion. For more information on the regulation, please sce OCR's
website at httpJ/www,ojp asdcj.gDv /ocdetfbo.htim -
Stare Administering Agencies and faith-based organizations should also note that the Safe Streets; Act. as amended; the Victims of Come
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against disaimination.on the
basis of religion in employment. Despite these antidiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act 0TRA) is reasonably construed. on a case-by-case basis, to require that its 4unding agemies permit faith -based
organizations. applying fm funding under the applicable program statutes loth to receive DO7 fords and to continue considering religion
when hiring sta even if the am= that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
44
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of The particular funding source, the amount of the grant award, or the number of
employees in the waddorce, are subject to the pmhibitioos against unlawful discrimination. Accordingly. OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addi600, based on regulatory criteria, OCR selects a
camber of recipients each year for compliance reviews. audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject m the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968.42 U.S.C. § 3789d(c), or other Federal grant
program requirements, most meet two additional requrements:(1) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301 -308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42205(5) or31.202(5)).
1) Meeting the ESOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 82, or certain Federal great
program requirements, your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for &500,000 or more and has 50 or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR fm review within 60 days from the
dam of this letter. For assistance in developing an EEOP, please consult OCR's website at bttp: /I w .ojp.usdoj.gov /= /eeep.han. You
may also request technical assistance from an ESOP specialist at OCR by dialing (202) 616.3208.
If your organization received an award between $25,000 and 3500,000 and has 50 or anon employees, your organization still has to prepare
an ESOP, but it does not have n submit the EEOP to OCR for review. Instead, yourorganizadon has to maiamin the EHOP on file and
make it available for review an request In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Form can be found at Imp:IA w ojp.usdoj.gov /ocdeeop.him.
If your organization received an award for less than 525,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a medical institution, educational instimtion, nouprofrt organization ar Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization most complete Section A of the Cerlificadem Form and
return it to OCR. The Certification Fonn can be found at hitpJ /www.ojp.usdpj.gov /oa /eeop.htm.
2) Submitting Flndingg of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse fording of discrimination against your
organization after a due process besting, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR forreview.
Ensuring the Compliance of Subredpdents
if your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of
Discru inetion. and providing.language services to IM persons. State agencies that make subawarts must have in place standard grant
assumoces and review procedures to demonstrate that they are effectively monitoring The civil rights compliance of subrecipients.
If we can.assist yen in my way in fulfilling yam civil rights responsibilities as a recipient of Federal loading, please call OCR at (202) 307 -
0690 or visit our website at httpJ/www.ojp.usdoi.gov/m`/.
Sincerely,
-/ a. A&A----
Michael L. Alston
Director
ce: Grant Manager
Financial Analyst
45
De
Office Nice Pice
Office of Justice liogiRms
Bureau of Justice Assistance
Grant
PAGE 1 OF 7
I
1. RECUIFIPTNAME AND ADDRESS (1 1a87ip Cade)
4.AWARDNUMBER: 2112- DI -WOM
- --
Coum of o—se
10CrvtCemaPu=
5. PROJECT PERIOD: FROM 101012011 TO 09302015
Sm%Aes. CA 92701
BUDGET PL71OD: FROM 101012011 TO 09302015
6.AWARDDATE 062.92012
&SUPRABO UNUMBER
7. ACTION
Id"
IAORANPI IRSIVENDORNO.
930009281
00
1-1-pluoicrTrRi
9.P OE US AWARDAMOUNT so
HLAMOUNTOPTWSAWARD 5965.007
1u 11"Gsjmmmai Pmv=
S465.W7
IILTOTALAWARD
12. SPECIAL CONDITIONS
PROJECT 49 AP1910V ®SUBJECT 70 SUCH CONDITIONS OR OND7ATIONS AS ARE SET FORTH
ON HE ATTACHED
ONTHEATTACNED PAGE(S).
--
13. STATUTORY AUTHORITY FOR GRANT -
Tin project ¢.mpponed coda FYi2(BIA - JAG) 42 USC 3750. a wq.
15.bMMGD OF PAYMENT -- — —
OPRS
AGENCY APPROVAL
GRANTEEACCEPTANCE�i
16.TYPED NAME ANDTTn.E OF APPROVINOOFFICIAL
18. TYPED NAME ANDTIIIE OPAU HORMEDGRANTEEOFFICIAL
Denise ODanacll
Bill C=p6ell
Dlv w
I
BandalSupervi=Chet
I
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNATURE OFAUTHORIZED RECIPIENTOFFICIAL
19A. DATE
.�.AGENCYUSEONLY
20.ACCOUNTING CLASSIFICATION CODES 21. LON000141
PISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
I x E DJ 80 00 00 465007
OlP FORM40M MY. 5$O PREVIOUS EDITIONS ARE OBSOLETE.
OIP FORM 400012 (REV. 448)
E, It
Department of Justice I -
Office of Justice Programs I AWARD CONTINUATION
Bureau of Justice Assistance S1:II;I•,T 1 PAGE 2 OF 7
Grant
PROIECr NUMBER 7013D/ -M-0057 -- - - - -_— AWARDDAiE 05^_921112
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and admmisimlive requirements set forth -in the current edition of the
Office of Justice Pmgmms (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.P.R. Section 42.302), that is approved by the Office for Civil Rights, is
violation of its Certified Assurances and may result in suspension or terminati m of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States.
local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from ONO Circular A -133 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide.
4. Recipient understands and agrees that itcannot use any federal funds, either directly or indirec(ly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, it any level or government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgramee. subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud. conflict of interest, bribery, gamity, or
similar misconduct: involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse. or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
lnvcstigalions Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
c -mail: oig.hodine @usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616 -9881
Additional information is available from the DOJ OIG webshe at www.usdoj.govloig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support orany
contract or subaward to either die. Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with my additional requirements that may he imposed during the grant performance
period if the agency determines that the recipient is a high -risk grantee. Cf. 28 C.FR parts 66, 70.
OUP FORM 40002 (REV.4 -88)
47
Department of Justice
Office of justice programs I AWARD CONTUCATION
Bureau of Justice Assistance SHEET PAGE 3 OF 7
Grant
PROJECTNUMBER 2012•DJ- BX-MrI AWARD DATE 06292aJ2
SPECIAL COMMONS
8. The recipient agrees to comply with applicable requirements regarding Central Contractor Regt =cm (CCR) and
applicable restrictions on subawards to first -tier subrecipients that do not acquire and provide aData Universal
Numbering System ( DUNS) number. The deails of recipient obligations me posted on the Office of Justice Programs
web site at http9 /www.ojp gov /htadiog/ocnhtm (Award condition: Canal Contractor Regishmian and Universal
Identifier Requirements), and: are incorporated by reference here. 7'his special condition does not apply to an award to
an individual who received the award as a natural person (i.e., unrelated to my business or nonprofit organization that
he or she may own or operate in his or her name).
9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
homing employees front text messaging while driving any vehicle during the course of performing work funded by this
great. and to establish wodplam safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
10. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and repotting requirements, where applicable) governing the use of federal funds for expenses
reined to conferences, meetings, traiidngs, and other events, including the provision of food and/or beverages at such
events. and costs of attendance at such events. Inforrmdon on pertinent laws, regulations, policies, andguidence is
available at wwwmjp.gov /fmding/confcosthtm
11. The recipient agrees to comply with applicable requirements to report first-der subawards of $25.000 or more and, in
certain circumstances. to report the mars and total compensation of the five most highly compensated executives of
the recipient and first -tier subregipients of award funds. Such data will be submitted to ibeFFATA Subaward
Reporting System(FSRS). The details of recipient obligations, which derive from time Federal Funding Accountability
and Transparoney Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
ht tp:/ /www.ojp.gov /funding/ffam.ittin (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement does net apply to grentawards made to
an individual who received the award as a natural person (i.e., unrelated to my business or ma -profit organization that
he or she may owo operate in his other m na).
12 The recipient agrees that all income generated as a direct result of this award shall be decatedptogmm income. All
program income earned must be accounted for and used for the purposes of funds provided under tins award, including
such use being comusten with the conditions of the award, the effective edition of the'OMFinancial Guide and, as
applicable, either (1) 28 C.FJL Part 66 or (2) 28 CFR Part 70 and 2 CFR. Part 215 (OMB Circular A -110). Further,
the use of program income must be reported on the quarterly Federal Financial Report, SF 425.
OUP FOPIA 400M (REV. &88)
48
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECrla1MRER 7012- 1r -nX-007
AWARD CONTMATION
SHEET
Grant
AWARDOATE 06292012
SPECIAL COMMONS
13. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
gram funds, either directly by the grantee a by a subgrmme. Accordingly, the grantee agrees to first determine if my
of the following activities will be landed by the grant, prior to obligating fonds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the.gmotae agrees to contactBlA
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these giant funds. Thais, as long as the activity is being conducted by the granter- a
mbgmntee, or any third parry and the activity needs to be undenalcen in order to use these gram funds, this special
condition must firstbe met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100 -yea flood plain, awedand, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building orfacility that will either (a) result in a change in its basic
prior use or (b) significantly change its sin:
it Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incideom) component of a funded activity and (b) traditionally used, for example, in office, household. recreational, or
education environments: and
e. Implementation of a program relating to clandestine methemphetaminebtbmemry operations, including the
identification, schure, or closure of clandestine methamphetanine laboratories.
The grantee understudc and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
hup,J /www.ojp.usdgj.gov/BJA/r arcatacpahtm], for programs relating to methamphemmine laboratory operations.
Application of Ibis Special Condition to Grantee's Existing Programs or Activities: For my of the grantee's w its
subgrantees' existing programs or activities that will be funded by these gnat funds, the grantee, upon specific request
from BJA, agrees to cooperate with WA in my preparation by BJA of a national or program environmental assessment
of that funded program or activity.
14. To avoid duplicating existing networks or rr systems in my initiatives funded by BJA far law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to =blew interstate connectivity, males the grantee can
demonstrate to the satisfaction of BJA item this requirement would not be cost affective or would Impair the
functionality of an existing or proposed rr system.
15. In order to prolnom information shedug and cable intaoperability among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with DOPs Global Justice Information . Sharing Initiative
(DDrs Global) guidelines and recommendalions for this particular great Grantee shall conform to the Global
Standards Package - (GSP).and all constituent eleracts, where applicable, as described m
httpit/w JtojpdSov(gsp- gmmondidon. Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
OfP FORM 900072 (REV.46a)
Ctrl
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
.PROJECT NUMBER 2012-m•BX4)W7
AWARD CONTINUATION
SHEET
Grant
AWARDDAIE 05W2012
SPECJAL CONDITIONS
PAGE 5 Or 7
16. Tberecipiemis requital to establish a trust fwd aceowc (The trust fund may or may not be an intetrst- bearing
vzount) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Great Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any imemst earned) during the period of the giant. Giant funds
(including any interest earned) not expended by the end of the grant period most be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (SF -425).
17. JAG funds may be used to purchase bulletproof vests for an agency, but may not be used as the 50% match for
purposes of the Bulletproof Vest Partnership (BVP) program.
18. The recipient agrees to submit .a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written "mandatory weal' policy in effect Fiscal agents and state agencies must keep signed
cerdtications on file for any subrecipiems planning to milin JAG funds . for bulletproof vest purchases. This policy
mast be in place for at least all uniformed ofBcars before coy FY 2012 JAG funding can be used by the agency for
bulletproof vests. There are no requirements regarding the nature of the policy other than it being a mandatory weer
policy for all uniformed officers white on duty.
19. Bulletproof vests purchased with JAG funds may be purchased at any threat leve4 male: or model, from any distributor
in manufaconeg as long as the vests have been rested and found to comply with applicable National Institute of Justice
ballistic or stab standards. In addition, bulletproof vests purchased with JAG funds must be Ammican made. The latest
NU standard information can be found here: http:/ Avww.nij.gov/topicstiahnology/ body- mmor/sarcel.:nid"ve.htnL
20. The recipient agrees that any information technology system funded or supported by OR funds will comply with 28
C.M Pert 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 29 C.F.R. Pmt 23 to be applicable, OR may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C:FJL Pmt 23 omur, the recipieatmay be fined m per42 U.S.C.
3789g(c)•(d). Recipient may not satisfy such afine with federal foods.
21. The recipient agrees to ensure that the State information Technology Point of Contadreceives written notification
regarding my tole rmabon technology pulled funded by this grant during the obligation and expenditure period This is
to facilitate communication. among local and stain governmental entities regarding various information technology
projects being conducted with these grant funds. in addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement For a list or state Information Technoloy Points of Comac4 go to
http:t/cocoon.iLojp.gov/defaulUvx?ma=policyAndPiudce&page=1046.
22. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (ft 'Equal Treatment Regulation'). The Equal
Treamrent Begulation provides in part that Department of Justice great awards of direct fuudiug may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytizadon. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
srant eora sub- grantee -must be voluntary. The Equal Treatment Resolution atso.mekes clear that ogmiuidears
participating in programs directly funded by the Department of Justice me not permitted to discr'minvm in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment See
hitpY/ www .ojp.gov /abwtlocr/equal_fbo.htn
23. The recipient acknowledges that all programs funded through subawards, whether at the state a local levels, must
conform to the grant program requirements as stated in BJA program guidance.
OJP FORM 4em2 (REV. 488)
50
�4I 01;rG'
yYr
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PROJECTNU1m ER, 2012- DJ -8X-M
AWARD CONTINUATION
SIi1;ET
Grant
AWARD DATE 06292013
SPECIAL CONDITIONS
24. Grantee agrees in comply With the requirements of 28 C.F.R. Pmt 46 and all Office of Justice Programs policies and
procedures regarding the protection of-human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
25. Grantee agrees to comply with all confidemiolity requirements of 42 U.S.C. section 3 789g and 28 C.P.R. Pan 22 that
are npplieable to collection use, and revelation of dam or information Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part land, in particular.
section 22.23.
26. The recipient agrees that funds received under this award will not he used in supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds; be made available for law
enforcement activities.
27. Awwd recipients must submit quarterly a Federal Financial Rcpon (SF -025) mid annual performance rations through
GMS (hupsJ /granls.ojp.usdcj.gov). Consistent with the Depamnent's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103 -62, applicants who receive funding under this solicitation must
provide data that measure the results of Weir work. Therefore, quarterly performance metrics mpons must be submitted
through BJA's Performance Measurement Tool (PMI) websitc (www.bjaperformancemols.org). For more detailed
infornition on reporting and other JAG requirements. refer to the JAG reporting requiremnms webpage. Failure to
submit required JAG rations by established dumllines may result in the freezing of grant funds and future High Risk
designation.
25. The recipient agrees to monitor subawards under this JAG award in accordance With all applicable sumutes, regulations,
OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this
sward in any subawarl. The recipient is responsible for oversight of subrecipienl spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipiems. The recipient agrees to submit upon request,
documentation of its policies and procedures for monitoring of subawarls under this award.
29. Award recipients must verify Point of COMM(POC), financial Point of Contact (FPOC), and Authorized
Representative contact mformmoon in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Groats hfanagerment System
(GMS) to document changes.
30. The grantee agrees that Within 120 days of award ameptance, each member of a hiw enforcement task force funded
with them funds who is a test: force commander, agency executive, task form officer. or other task force member of
equivalent tank, will complete required online (internal- based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and U- mlership (www.clf1i.org). All current mind new task
form members are required to complem this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as weR as other key issues
including privacy and civil liberties/ rights, task force performance measurement, personnel selection. and uuk forte:
ovetsight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task rurce Integrity and (cadetship (www.cttli.arg).
DIP FORM 400112 (REV. 4-88)
51
Department of Justice
Office of Justice: Pmgams
AWARD CONTINUATION
t Bureau of Justice Assistance
SHEET
PAGE r OF i
Grant
i PROIPLTMMER 2012- DI -BX-OW AWARDDAIS 0629!2012
SPECIAL CONDITIONS '
31. With respect to this award, federal fumdsmay not be used top" cash compensation (salary plus banuses) to any
employee of the awasdrecipient at a rate that exceeds 110% of fire maximum annual salary payable to a member of the
federal govemrmenfs SeniorSxecutive Service (SES).at an agency with a Certified SBS Performance Appraisal System
far. that year. (An award recipient may compensate an employee nt a higher rate, provided the amountin excess of this
compensation limitation is paid with non - federal funds.)
This limitation on compensation rates allowable under this award may, be waived an an individual.basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
32. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
received and approved the signed Memorandum of Understanding (MOM between the disparate jurisdictions and has
issued a Grant Adjustment Notice (GAN) releasing this special condition.
33. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
received documentation demonstrating that the state or local governing body review and/or community notification
requiremems have been met and has issue! a Grant Adjustment Notice (GAN) releasing this special condition.
OR FORM 40Oa2 (Maas)
52
Department of Justice
1
i Office of Justice Programs
Bureau of Justice Assisrance
Wwhrnr,=MC 20531
Memorandum To: Official Grant File
From: Orbin Terry. NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for County of
Orange
The Edward Bymc Memorial Justice Assistance Grant Program (JAG) allows states and local governments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgramee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis arc:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100 -year Flood plain, a wetland, or habitat for endangered species, or a
property fisted on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of anew program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification; seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and /or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http: / /www.ojp. usdoj .govBJA /resource/nepa.litml.
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
53
v—� Department of justice
Of[ice of luvdce Programs
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Bureau of Sus[iceAssismnee
@"v
- --� - -- Grant - --
LPRO CI'NUMBFR
PAGE I OF 1
BX-0057
- -_.-
Tiis project is supponed undo M- 2(BJA -JAG) 42 USC 3750. m seq.
1. STAFF CONTACT IN.. & Wepborc number) PROJECT DIRECTOR (Na re, add=Sa WepAone oumbe,)
12.
Carrie Booth Susie Cabrera
1282) 3054326 Admiatvradve Afnoager
431 The City Drive South
Orange CA 92868 -3303
(714) 935-6869
1 3a. TRLE OPTIIL• PROGRAM 3h. POMS CODE (SEE INSTRUCTIONS
DJA F8' 12 Edward Bymc hJcmuial Justice A islaaec 0=1 (JAG) Prof. ON REVERSE)
4. TIT.E OF PROJECT
Local Low Fnfmcaneat Frog.
S. NAME & ADDRESS OF GRANTEE
6. N AbfE & ADRESS OF SUOGRANTEE
Coomy or O augc
10 Civic Ccn¢r Plnaa
Santa Ana. CA 72701
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 10012011 TO: 095"15
FROM 10101!!011 TO: 09/302015
19. AhIOU \T OF A WARD
10. DATE OF A \YARD
S465.001
D6n92012
I
11. SECOND YEAR'S BUDGET
I 12. SECOND YEAR'S BUDGET ANIOUNT
11THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
i
I
15. SUMMARY DSSCRIPnON OF PROJECT (See instruction on reverse)
The ESwad By. Manmfal Junior AaM ^— Groat Program GAG) allows nab cad units of loaf govcrtacvL including tribes, m support abroad .,.of
acahiacs to preveru and cnnuW crime baud co their. sue sul loal nails oat conditions. Grant funds an beused for nee and Taal Initinises. sechnial
asismrnce. oaioiog, personnel. equipment. supplies, contractual wppm aM i l noudon systems foruiminaljuuim ialuding for any...., more of the
following Purpose. 1) law enfinecmwt pra'amr. 2) pruseeulia and sun Programs: 3) prevention and edumdm, vogmms: I)emtcetions and community
wnommus pr Mm; 5) drag oanrcnt sand afotmnem programs: 6) planning, a rlustion, and technology improvemat programs: and 7) crime viethn and
eitaos P.4. Joel- Than cmvpc¢ution).
'Do County of Omnge will receive grans funds under the Bateau of Justice Asdsmnor PY 2012 JAC local Pmgsmn. Tin funds will be uilixN in suppcn a broad
range of rnivities to Proven) and cannot aime wilhla the asnmunhy-Tho County hu been eeniDed ns disPmh[e and the joint application ineludesfaunecn units of
DIP FORM 400M (REV. 4-88)
54
local 8overmnnl far which the applicant and focal agent is Ne County of Orange.
The gadsofdw pmjmm to meet IoW and sole iNdadves such as: fund technical assistance, training, pemoruet, equipmm% supplies. cautractuat suppan,
infomudon systems for erimineljuslieq And criminal justao mimed ressamh/evaluution aedvides tl=will improve or Wunce lm enforcement specific progtnms.
NCAMCF
55
City of Newport 6 Beat l tl NO. BA- 13BA -016
BUDGET AMENDMENT
2012 -13
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $8,139.00
�X Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to accept the 2012 Federal Justice Assistance Grant (JAG)
which will be used to offset the salary and benefit expense related to the Crime Prevention Specialist position.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
010 3605 General Fund - Fund Balance $8,139.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
1820 5134 Police - Support Services - JAG City Staff Service:
129 5257 Misc Grants - JAG Revenues
EXPENDITURE APPROPRIATIONS (3603)
Division Number
Account Number
Signed: 7-7/
Signed:
Signed:
Description
1290 Misc Grants
7095 Salary Reimbursement
Approval: City
City Council Approval: City Clerk
$8,139.00
$8,139.00
* Automatic
$8,139.00
Date
*1U13
Date
Date