HomeMy WebLinkAbout06 - FY12-13 Sidewalk, Curb Gutter Award C-5204s
Agenda Item No. 6
November 13, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director /City Engineer
949 - 644 - 3311, dawebb@riewportbeachoa.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
APPROVED :: n D. /►q
TITLE: ! 2012 -2013 Sidewalk, Curb & Gutter Replacement- -Award of Contract
No. 5204
ABSTRACT:
Staff has received construction bids
Replacement project and is requesting
Grigolla & Sons Construction Company,
RECOMMENDATIONS:
for the 2012 -2013 Sidewalk, Curb & Gutter
City Council's approval to award the work to
Inc.
1. Approve the project drawings and specifications.
2. Award Contract No. 5204 to Grigolla & Sons Construction Company, Inc., for the
Total Bid Price of $491,400, and authorize the Mayor and the City Clerk to
execute the contract.
3. Establish an amount of $49,000 (10 %) to cover the cost of unforeseen work not
included in the original contract.
4. Approve Budget Amendment No. 136A 019 transferring $206,600.00 in
project savings from the Fashion Island Area Streets Overlay - Account No.
7281- C2002046 (Measure M Turnback) to Account No. 7281- C2001009
(Sidewalk Curb and Gutter Replacement) This amendment also recognizes
$4,800 in revenues to (Account 9010 -5901) for private contributions from Lido
Isle Community Association and appropriates $4,800 to 7013- C2001009.
105
2012 -2013 Sidewalk, Curb & Gutter Replacement — Award of Contract No. 5204
November 13, 2012
Page 2
FUNDING REQUIREMENTS:
The FY 2012 -13 Capital Improvement Program budget included $400,000 in general fund
monies and $75,880 in CDBG monies for the 2012 -2013 sidewalk project. On September
11, 2012, City Council approved the award of Ocean Boulevard and China Cove Ramp
Slope Maintenance Project (C -3912) which included a budget amendment transferring
$175,000 in general funds from the Sidewalk, Curb and Gutter Replacement Program to
slope project. To restore funding for the sidewalk project, staff is recommending use of
surplus Measure M funds from the Fashion Island Area Streets Overlay and Slurry Project
which was accepted as completed on September 11, 2012.
Also, this year's project includes 8,000 square feet of colored and stamped concrete
sidewalk replacement on Lido Isle. Per Council Policy L -1, the Lido Isle Community
Association will contribute $4,800 for coloring and stamping of these new walkways, which
represents the difference in cost from standard concrete.
Upon approval of the proposed Budget Amendment, there will be sufficient funding in the
following accounts for the award of this contract.
Account Description
Account Number
Amount
General Fund
7013- C2001009
$
263,020.00
Community Development Block Grant
7161- C2001009
$
75,880.00
Measure M Turnback
7281- C2001009
$
206,600.00
$
545,500.00
Proposed uses are as follows:
Vendor
Purpose
Amount
Grigolla & Sons Construction Co., Inc.
Construction Contract
$ 491,400.00
Grigolla & Sons Construction Co., Inc.
Construction Contingency
$ 49,000.00
GMU Geotechnical, Inc.
Geotechnical Services
$ 4,720.00
Various
Printing & Incidentals
$ 380.00
Total: $ 545,500.00
DISCUSSION:
At 10:00 a.m. on October 23, 2012, the City Clerk opened and read the following bids
for this project:
BIDDER 019 TOTAL BID AMOUNT
Low Grigolla & Sons Construction Company, Inc. $491,400.00
2 Golden State Constructors, Inc. $552,390.00
3 CJ Concrete Construction, Inc. $561,350.00
4 Unique Performance Construction, Inc. $594,200.00
5 Nobest, Inc. $710,000.00
6 Kalban, Inc. $799,000.00
7 S. Parker Engineering, Inc. $874,000.00
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2012 -2013 Sidewalk, Curb & Gutter Replacement — Award of Contract No. 5204
November 13, 2012
Page 3
The low total bid amount is 18 percent below the Engineer's Estimate of $600,000. The
current competitive construction market most likely contributed to the disparity between
the received low bid and staff's cost estimate. The low bidder, Grigolla & Sons
Construction Company, Inc., possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for the City of Newport
Beach and other public agencies.
The work necessary to complete this contract consists of existing sidewalk, curb and
gutter replacement, curb access ramps, driveways, and pruning tree roots, installing
tree root barriers, removal and replacement of trees per City standards within the
Balboa Peninsula, West Newport, Newport Shores and Lido Isle communities.
Pursuant to the Contract Specifications, the Contractor will have 85 consecutive working
days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing
facilities involving negligible expansion of capacity) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). The Notice Inviting Bids was
advertised in the City's official pub Ic tion and in construction industry publications.
Submitted
David A. Webb
Public Works Director /City Engineer
Attachments: A. Location Map
B. Budget Amendment 019
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