HomeMy WebLinkAbout07 - FY12-13 Traffic Signal Rehab C-5223CITY OF
00""wo'l," NEWPORT BEACH
Co ty Count H Staff Report Agenda Item No. 7
November 13, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director /City Engineer
949- 644 - 3311, dawebb(cbnewportbeachca.gov
PREPARED BY: Brad Sommers, Senior Civil Engineer
APPROVED:
TITLE: FY2012 -2013 Traffic ignal Rehabilitation Project —Award of
Contract No. 5223
ABSTRACT:
In an on -going effort to rehabilitate the City's aging traffic signal system and to make
traffic flow improvements, staff requests City Council approval to award the FY 2012-
2013 Traffic Signal Rehabilitation Project to KDC, Inc., dba Dynalectric (Dynalectric).
RECOMMENDATIONS:
1. Approve the project drawings and specifications;
2. Award Contract No. 5223 to Dynalectric, for the total bid price of $201,672.00
and authorize the Mayor and City Clerk to execute the contract;
3. Establish a contingency of $30,000 (approximately 15 percent) to cover the cost
of unforeseen work.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funds for this contract.
Proposed sources are as follows:
Account Description Account Number Amount
General Fund 7013- C3001007 $ 231,672.00
$ 231,672.00
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FY2012 -2013 Traffic Signal Rehabilitation Project — Award of Contract No. 5223
November 13, 2012
Page 2
Proposed uses are as follows:
Vendor
Dynalectric
Dynalectric
DISCUSSION:
Work Description
Contract $
Construction Contingency $
Total $
Amount
201,672.00
30,000.00
231,672.00
At 10:00 a.m. on October 18, 2012, the City Clerk opened and read the following bids
for the FY12 -13 Traffic Signal Rehabilitation Project:
Dynalectric has successfully completed similar traffic signal work within the City of
Newport Beach and is low bidder with a contract price of 201,672.00. The bid amount is
approximately 22 percent below the Engineer's Estimate of $260,000.00.
Work for this contract includes rehabilitation of traffic signals at the Coast
Highway /Marguerite Avenue and Superior /Ticonderoga Street -Nice Lane intersections.
Rehabilitation of the traffic signals includes replacement of essential traffic signal
equipment and infrastructure to ensure reliability of the traffic signals.
During construction of the Coast Highway /Marguerite Avenue traffic signal, protected -
permissive left -turn phasing will be added to the Northbound and Southbound
Marguerite Avenue movements. This improvement will enhance the flow of vehicles
turning onto Coast Highway from Marguerite Avenue during the impacted summer
months.
The protected - permissive left -turn phasing on Northbound and Southbound Superior
Avenue at Ticonderoga Street -Nice Lane will be replaced with a protected left -turn
phasing. This improvement will improve the flow of vehicles turning from Superior
Avenue onto Ticonderoga Street or Nice Lane.
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BIDDER
TOTAL BID AMOUMT
Low
KDC, Inc., dba Dynalectric
$201,672.00
2
Steiny and Company, Inc.
$212,708.00
3
PTM General Engineering Services, Inc.
$215,190.00
4
California Professional Engineering, Inc.
$218,998.00
5
Asplundh Construction Corp.
$221,300.00
6
Sully - Miller Contracting Co.
$222,153.00
7
Flatiron Electric Group, Inc.
$243,872.00
Dynalectric has successfully completed similar traffic signal work within the City of
Newport Beach and is low bidder with a contract price of 201,672.00. The bid amount is
approximately 22 percent below the Engineer's Estimate of $260,000.00.
Work for this contract includes rehabilitation of traffic signals at the Coast
Highway /Marguerite Avenue and Superior /Ticonderoga Street -Nice Lane intersections.
Rehabilitation of the traffic signals includes replacement of essential traffic signal
equipment and infrastructure to ensure reliability of the traffic signals.
During construction of the Coast Highway /Marguerite Avenue traffic signal, protected -
permissive left -turn phasing will be added to the Northbound and Southbound
Marguerite Avenue movements. This improvement will enhance the flow of vehicles
turning onto Coast Highway from Marguerite Avenue during the impacted summer
months.
The protected - permissive left -turn phasing on Northbound and Southbound Superior
Avenue at Ticonderoga Street -Nice Lane will be replaced with a protected left -turn
phasing. This improvement will improve the flow of vehicles turning from Superior
Avenue onto Ticonderoga Street or Nice Lane.
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FY2012 -2013 Traffic Signal Rehabilitation Project — Award of Contract No. 5223
November 13, 2012
Page 3
Due to the project cost savings from the low bid and the concern of underground
construction conflicts at the Coast Highway /Marguerite Avenue intersection, Staff
requests an increase of contingency from the standard ten percent to 15 percent
($30,000.00) to address unforeseen issues that may arise during construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (for repair, maintenance
and minor alteration of existing public facilities) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by: mod%
David A. Webb fiCl
Public Works Director /City Engineer
Attachment: A. Project Location Map
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