HomeMy WebLinkAbout(1996, 08/12) - A-2 - AmendedA -2
BOARD AND COMMISSION APPOINTMENTS
Service on City Boards and Commissions is one of the principal means by which
citizens can participate in the conduct of City government. The atunber of
citizens qualified for such service always exceeds the number of appointments
that periodically can be made by the Council.
On or before December 31 of each year, the City Clerk shall prepare a list of all
appointive terms of Boards, Commissions and Committees which will expire
during the next calendar year, with the name of the incumbent appointee, the
date of appointment, the date the term expires, and the necessary qualifications
for the position. Also, the City Clerk shall list all Beards, Commissions and
Committees whose members serve at the pleasure ofAhe City Council, and the
necessary qualifications of each position.
The City Clerk shall further maintain a file/of Candidates for Board and
Commission appointments, which shall be revfewed each year by the City Clerk
to insure that those applicants are still availAle for appointment. Applications
shall be retained in the active file for two (2) full years; thereafter they will be
destroyed.
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Two months prior to a scheduled vacancy, the City Clerk shall prepare and
submit to the various newspapers, ipformation relating to the vacancy including
meeting dates and times, Board car Commission functions, and the method of
obtaining and submitting applicAtions and establishing the third Wednesday
prior to June 1 as the last date tg'submit applications. The City Clerk shall notify
each applicant of the receipt ofitheir application.
Twenty days after an unscl kduled vacancy occurs on a Board or Commission, a
special vacancy notice sl)611 be posted in the City Clerk's office, and other
locations as directed by City Council. Additionally the City Clerk shall prepare
and submit to the vaylious newspapers information relating to the vacancy
including meeting d s and times, and Board or Commission application
procedure. Final appointment (other than emergency appointments) shall not be
made for at least 10 /working days after the posting of notice.
Periodically, situAtions may arise wherein due to the occurrence of a number of
simultaneously" scheduled Board or Commission vacancies, it may be
appropriate to make certain adjustments in the advertising and recruitment
procedures, which are regularly utilized to fill these vacancies. In these cases,
the City Council may make the following adjustments by majority vote at a
regular public meeting:
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1. The two -month period prior to the occurrence of a scheduled
vacancy, which is established for advertising purposes, may be
extended to three months.
2. The last date to submit applications for a vacant may be changed
from the third Thursday prior to June, to no oner than the third
Thursday prior to May 1.
3. The period established for the ad -hoc Ap ointments Committee's
recommendation to the Council of candydates, may be extended
from at least two weeks, to at least four eeks prior to the date of
appointment.
When vacancies occur, the City Council shall ma every effort to appoint the
best qualified person to serve the interest of New or Beach. The City Council
shall only appoint persons who have filed an a bcation for appointment with
the City Clerk no later than five (5) days prio to the date on which the City
Council nominates candidates for positions. a application shall serve as a
basis for determining if the person is a qu ified elector of the City, has no
conflict of interest that would prevent the ap icant from serving, and otherwise
satisfies the criteria for appointment spec' 'ed in the City Charter and any
relevant ordinance or Council policy. The ity Council prefers that members of
Boards and Commissions represent differe t geographical areas of the City, but
residence is a consideration only whe applicants are otherwise equally
qualified.
To afford the maximum opportunity
general policy, will make appointme
not be extended beyond one term.
judgment of the Council, a reappoi
unusual contribution by the incumben
citizen service, the City Council, as a
with the understanding that they will
ceptions may be made when, in the
lent would recognize and extend an
In no event will individual appointments to any one Board or Commission
exceed two consecutive full terms, exclusive of appointment to fill unexpired
terms.
At such time when an appointment to a Board or Commission is necessary, the
Mayor will establish an ad -hoc Appointments Committee composed of three
Councilmembers. The Committees duties are as follows:
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1. Review all applications for position to City Boards and
Commissions. The ad -hoc Appointments Committee will review
applicant answers to all questions contained in the application;
2. Conduct any necessary interviews with individual applicQnts; and
3. At least two weeks prior to the date of appointment ommend to
the full City Council at a regular public meetin two or more
candidates for each Board or Commission vaca cy. Members of
the Council may wish to interview the reco ended candidates
further prior to final selection by the Councip By requiring two or
more candidates for each vacancy, it is,,,fhe intent of the City
Council that at least two separate individuals should be considered
for each vacancy, i.e., if there are two vacancies, at least four
separate individuals will be considered.
The ad -hoc Appointments Committee, in conOcting their review of applications
and interviews with the individual applicank, shall attempt to determine if there
exists a potential conflict of interest which/might interfere with the performance
of the applicant's duties in an impartial/manner free from bias. It is generally
recognized that from time to time it,is possible for any individual to have a
conflict on any one given issue.
The ad -hoc Appointments Coimittee, however, shall endeavor to avoid
recommending appointments eff applicants with a substantial conflict of interest
which would require repeaed disqualification from voting on issues that are
likely to come before the Bc(ard or Commission.
The City Clerk shall alto be responsible for the following functions associated
with Board and C9.mmission as well as Citizens' Advisory Committee
appointments:
1. Preparation of letters for the Mayor's signature notifying successful
ca didates of their appointment, and preparation of formal
rtificates of Appointment to accompany the aforementioned
2. Preparation of letters for the Mayor's signature notifying
unsuccessful candidates for appointment
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3. Preparation of letters for the Ma
members for their service and i
Agent in the preparation of forte
Once the final appointments are made
Appointments Committee will be dissolveq
Adopted - June 28,1965
Amended - August 15, 1966
Amended - September 26,1966
Amended - June 10,1 %8
Amended - July 12,1976
Amended - September 12,1977
Amended - November 28,1977
Amended - December 19,1977
Formerly A -4
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lr's signature thanking outgoing
ordination with the Purchasing
Certificates of Appreciation.
the City Council, the ad -hoc
June 26,1978
March 12,1979
July 27, 1981
November 23,1981
January 24, 1994
February 26,1995
August 12,1996
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