HomeMy WebLinkAbout(1996, 12/09) - A-6 - AmendedE
OPEN MEETING POLICIES
1. PURPOSE:
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The Newport Beach City Council and certain Boards, Commissions and
Committees are required to comply with the Ralph M. Brown Act (Brown Act).
The Brown Act requires public entities to deliberate, and take action, in open
session. The City Council has adopted these rules to ensure compliance with the
Brown Act and to promote full citizen participation in the discussions and
decisions of their elected and appointed representatives.
2. POLICY:
a) Regular Meetings. The City Council shall hold regular meetings on the
second and fourth Mondays of each month except in December when the only
meeting will be held on the second Monday. The meetings shall be held in the
Council Chambers of the City Hall, 3300 Newport Boulevard in the City of
Newport Beach. The regular meeting shall begin at 5:00 p.m. for Closed Session,
recess after the report of Closed Session items, and reconvene at 7:00 p.m. TheisCityCouncilmayholdaregularmeeting, special meeting, or adjourned regular
or special meeting at another location within the City, or locations outside the
jurisdiction of the City provided appropriate notice is given pursuant to, and the
location of the meeting is consistent with, the Brown Act When the day for any
regular meeting falls on a legal holiday, no meeting shall be held on such
holiday, but a regular meeting shall be held at the same hours on the following
business day.
b) All regular, special and adjourned meetings of the City Council, Boards,
Commissions, and Committees created by the Charter or formal action of the
City Council and which have continuing subject matter jurisdiction shall be
called, noticed and conducted in compliance with the Brown Act
c) Regular City Council Meeting Agenda.
i) Staff shall provide the City Clerk with the title and recommendation of
all items to be placed on a regular Council meeting agenda no later than
5:00 p.m. on two Fridays before the next regular City Council meeting.
The City Clerk shall prepare this regular meeting agenda of all such
matters under the direction of the City Manager. This agenda shall be
delivered to the City Council Members on the Wednesday preceding the
Monday Council meeting to which it pertains. The agenda and staff
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reports will be available for the public and media at the office of the City
Clerk in no event later than 8:30 a.m. on the Thursday preceding the
meeting, except for supplemental agenda items which will be available in
no event later than 5:00 p.m. on the Friday preceding the meeting. The
City Clerk shall insure delivery of all supplemental staff reports to the
Central Library before close of business on Friday.
ii) Members of the City Council may place items on the agenda for
discussion by submitting a title or topic sufficient to satisfy the
requirements of the Brown Act on or before 5:00 p.m. on the Thursday
preceding the meeting at which the item is to be discussed. These items
will appear under the section of the agenda titled, "Matters which Council
members would like placed on a future agenda for discussion, action, or
report (non- discussion item)." The City Manager shall prepare a
supplemental agenda listing all discussion items if the discussion item
was received after the cutoff time for the regular meeting agenda.
iii) The regular meeting agenda shall contain a brief description of
each item of business to be transacted or discussed and a statement that
members of the public may offer testimony as to any matter on the •
agenda and may speak on non - agenda items during the public comment
section of the agenda. The regular and supplemental agenda shall be
posted on the bulletin board outside the main entrance of City Hall, at
least 72 hours before each regular meeting, and the City Clerk shall
maintain records of the name of the person posting the agenda, and the
date and time of posting.
iv) As a general rule, members of the City Council will ask that a
matter be scheduled for a report and /or discussion prior to requesting the
matter be placed on the agenda for action. However, the Council may,
given appropriate circumstances, vote to place a matter on a future
regular meeting agenda for action without prior discussion or report.
3. Closed Session Agenda.
The closed session agenda shall be prepared and posted by the City Attorney.
The closed session agenda shall strictly conform to the format specified in the
Brown Act. The City Attorney shall prepare a written report, or give an oral
report, of any action taken in closed session that is required to be reported in
open session by the Brown Act and that report shall be available for inspection
and /or copying at the meeting during which the closed session is held.
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4. Council Correspondence.
The City Clerk is authorized to open and examine all mail or other written
communications addressed to the City Council and to immediately give a copy
to the City Manager. The City Manager shall give immediate attention to
administrative business referred to in the communication that does not require
Council action and may be promptly concluded or shall prepare a staff report for
the next available Council meeting.
5. Order of Business.
The agenda for regular meetings of the City Council shall contain the following
items in the order listed:
Closed Session (See separate closed session agenda);
Closed Session Report (if applicable);
Recess;
Reconvene at 7:00 p.m.;
Pledge of Allegiance;
Invocation;
Roll Call;
Approval of Minutes;
Waiver of reading in full of ordinances and resolutions;
Special presentations;
Matters which Council members would like placed on a future agenda for
discussion, action or report (non- discussion item);
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Consent Calendar items which shall include:
a) ordinances for introduction;
b) resolutions for adoption;
c) contracts and agreements;
d) council committee reports
e) miscellaneous actions (For example: Planning Commission actions,
if appropriate; budget amendments; acceptance of public works;
and permit applications);
Disposition of Items Removed from the Consent Calendar;
Public Hearings;
Public Comments;
Continued Business;
Current Business;
Motion for Reconsideration;
Continued Closed Session, if necessary (report if applicable); and
Adjournment
The order of business shall not be changed except by majority vote of the City
Council.
6. Preparation of Minutes.
The City Clerk shall have the exclusive responsibility for preparation of the
minutes, and any directions for changes in the minutes shall be made only by
majority action of the City Council.
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7. Reading of Minutes.
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Unless the reading of the minutes of a Council meeting is ordered by a majority
vote of the Council, such minutes may be approved without reading if the City
Clerk previously furnished each Council member with a copy.
Adopted - November 13,1967
Amended - March 28,1994
Amended - June 13,1977
Amended - June 27,1994
Amended - October 25,1977
Amended - December 12,1994
Amended - February 9,1981
Amended - February 26,1996
Amended - December 9,19%