HomeMy WebLinkAbout(1994, 12/12) - A-6 - AmendedL
OPEN MEETING POLICIES
1. PURPOSE:
The Newport Beach City Council and c
Committees are required to comply with the
The Brown Act requires public entities to d
session. The City council has adopted these i
Brown Act and to promote full citizen p
decisions of their elected and appointed rep e
2. POLICY:
M
i Boards, Commissions and
M. Brown Act (Brown Act).
rate, and take action, in open
to ensure compliance with the
ation in the discussions and
a) Regular Meetings. The City until shall hold regular meetings on the
second and fourth Mondays of eat month except in December when the only
meeting will be held on the secon Monday. The meetings shall be held in the
Council Chambers of the City all, 3300 Newport Boulevard in the City of
Newport Beach. The regular in Ling shall begin at 5:00 p.m. for Closed Session,
recess after the report of Close Session items, and reconvene at 7:00 p.m. The
City Council may hold a re ar meeting, special meeting, or adjourned regular
or special meeting at anoth location within the City, or locations outside the
jurisdiction of the City pro ded appropriate notice is given pursuant to, and the
location of the meeting is nsistent with, the Brown Act When the day for any
regular meeting falls o a legal holiday, no meeting shall be held on such
holiday, but a regular eeting shall be held at the same hours on the following
business day.
b) All regular, s ecial and adjourned meetings of the City Council, Boards,
Commissions, and/Committees created by the Charter or formal action of the
City Council and which have continuing subject matter jurisdiction shall be
called, noticed a d conducted in compliance with the Brown Act
c) Regular/City Council Meeting Agenda.
i) St#ff shall provide the City Clerk with the title and recommendation of
all i ms to be placed on a regular Council meeting agenda no later than
5:0P p.m. on the Friday following the preceding regular City Council
ting. The City Clerk shall prepare this regular meeting agenda of all
ch matters under the direction of the City Manager. This agenda shall
delivered to the City Council Members on the Wednesday preceding
the Monday Council meeting to which it pertains. This agenda and staff
reports will be available at the office of the City Clerk as soon as
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prepared, but in no event later than 8:30 a.m., on the Thursday preceding
the meeting.
ii) Members of the City Council may place items on the agenda for
discussion by submitting a title or topic sufficient to satisfy the
requirements of the Brown Act on or before 5:00 p.m. on the Thursday
preceding the meeting at which the item is to be discussed. These items
will appear under the section of the agenda titled, "Matters which a
Council member has asked to be placed on the agenda for discussion."
The City Manager shall prepare a supplemental agenda listing all
discussion items if the discussion item was received after the cutoff time
for the regular meeting agenda.
iii) The regular meeting agenda shall contain a brief description of
each item of business to be transacted or discussed and a statement that
members of the public may offer testimony as to any matter on the
agenda and may speak on non - agenda items during the public comment
section of the agenda. The regular and supplemental agenda shall be
posted on the bulletin board outside of the personnel office, at the front of
City Hall, at least 72 hours before each regular meeting, and the City •
Clerk shall maintain records of the name of the person posting the
agenda, and the date and time of posting.
iv) As a general rule, members of the City Council will ask that a
matter be scheduled for a report and /or discussion prior to requesting the
matter be placed on the agenda for action However, the Council may,
given appropriate circumstances, vote to place a matter on a future
regular meeting agenda for action without prior discussion or report.
3. Closed Session Agenda.
The closed session agenda shall be prepared and posted by the City Attorney.
The closed session agenda shall strictly conform to the format specified in the
Brown Act The Mayor shall announce in open session the items to be discussed
in closed session by reference to numbers of topics on the closed session agenda
or other announcement consistent with the Brown Act The City Attorney shall
prepare a written report, or give an oral report, of any action taken in closed
session that is required to be reported in open session by the Brown Act and that
report shall be available for inspection and or copying at the meeting during
which the closed session is held.
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4. Council Correspondence.
The City Clerk is authorized to open and examine all mail or other written
communications addressed to the City Council and to immediately give a copy
to the City Manager. The City Manager shall give it immediate attention to the
end that all administrative business referred to in the communication which
does not require Council action may be promptly concluded or shall prepare a
staff report for the next available Council meeting.
5. Order of Business.
The agenda for regular meetings of the City Council shall contain the following
items in the order listed:
Closed Session (See separate closed session agenda);
Closed Session Report (if applicable);
Recess;
I* Reconvene at 7.00 p.m.;
Pledge of Allegiance;
Invocation;
Roll Call;
Special presentations;
Approval of Minutes;
Waiver of reading in full of ordinances and resolutions;
Matters which a Council member has asked to be placed on the agenda for
discussion (indicate name of requesting Council member);
Council member requests for staff reports (non - discussion item);
Matters which Council members would like placed on a future agenda for action
and report (non - discussion item);
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Consent Calendar items which shall include:
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a) ordinances for introduction;
b) resolutions for adoption;
c) contracts and agreements;
d) approval to fill personnel vacancies;
e) claims for denial by the City Manager;
f) claims for rejection;
g) disposition of claims or settlements;
h) council committee reports
i) miscellaneous actions (For example: Planning Commission actions,
if appropriate; budget amendments; acceptance of public works;
and permit applications);
Disposition of Items Removed from the Consent Calendar;
Public Hearings;
Public Comments;
Continued Business;
Current Business; and
Continued Closed Session, if necessary (report if applicable).
Adjournment.
The order of business shall not be changed except by majority vote of the City
Council.
6. Preparation of Minutes. The City Clerk shall have the exclusive responsibility
for preparation of the minutes, and any directions for changes in the minutes
shall be made only by majority action of the City Council.
7. Reading of Minutes. Unless the reading of the minutes of a Council meeting is
ordered by a majority vote of the Council, such minutes may be approved
without reading if the City Clerk previously furnished each Council member
with a copy.
Adopted - November 13,1967
Amended - June 13,1977
Amended - October 25,1977
Amended - February 9,1981
Amended - March 28,1994
Amended - June 27,1994
Amended - December 12,1994
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