HomeMy WebLinkAbout(1987, 01/12) - A-9 - AmendedA -9
CITY COUNCIL COMMITTEES
City Council Ad Hoc and Standing Committees: Unless otherwise provided for
in the resolution creating the particular committee, all City Council ad
hoc and standing committees will consist of one or two members of the
Council to make committee meeting scheduling less cumbersome and to permit
the Mayor, or in the absence of the Mayor, the Mayor Pro Tem to participate
in committee deliberations as ex- officio members with full voting rights.
The Mayor will appoint members to Council ad hoc and standing committees
and will appoint the chairman of these committees.
City Council standing committees will be reviewed by the full Council and
implemented by repealing the prevailing enabling resolution and adopting a
new enabling resolution incorporating work tasks and any special procedural
requirements that should govern the committee's conduct of its affairs.
All City Council ad hoc committees will expire in accordance with a "sunset
clause," a date certain when the committee's work is reasonably anticipated
to be completed. Upon that date, unless terminated sooner by act of the
City Council, the committee will automatically cease to exist and can be
deleted from the City Council committee roster unless its life is extended
by formal action of the City Council.
Citizens Advisory Committee: All citizens advisory committees will be
appointed by the Council upon the recommendation by each Council Member and
will serve at the pleasure of the recommending Council Member, with the
exception of those ad hoc citizen advisory committees, whose membership is
appointed by the Mayor. All members shall be residents of the City of
Newport Beach.
All citizens advisory committees' memberships'shall consist of fourteen
citizens; two nominations to be made by each individual Council Member,
with the following exceptions: (1) Those citizens advisory committees whose
membership differs, pursuant to the resolution creating the particular
committee; those ad hoc citizens advisory committees whose membership is
appointed by the Mayor; (3) members of the Technical Oil Advisory Committee
shall be nominated by the City Council Appointments Committee and appointed
by the City Council; and (4) those citizens advisory committees, or ad hoc
citizens advisory committees whose membership is expanded as a result of
the addition of Council liaison members. Appointments will be made on an
annual basis from January 1 to December 31 (or any portion thereof) and may
be renewed at the pleasure of the Council upon recommendation by each
Council Member.
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All citizens advisory committees will expire in accordance with a "sunset
clause," which will specifically set the expiration date at the time the
committee is constituted. Upon that date, unless terminated sooner by act
of the City Council, the committee will automatically cease to exist and
can be deleted from the City Council committees roster, unless its life is
extended by formal action of the City Council.
The Ralph M. Brown Act applies to all commissions and boards created by
charter, and possibly to certain advisory committees created by formal
action of the City Council. All meetings of these boards and commissions,
and those advisory committees subject to the Brown Act, must be held within
the City of Newport Beach, open to the public, and otherwise conducted in
conformance with this policy and the Brown Act. These boards, commissions
and committees shall comply with the following rules for noticing and
conducting meetings:
1. An agenda containing a brief description of each item of business
to be transacted or discussed must be posted at a location freely
accessible to the public at least 72 hours before each regular
meeting;
2. All meetings shall be open and public, and all persons shall be
permitted to attend;
3. All meetings shall be held in the City of Newport Beach at a
location accessible to the general public. The time for holding
regular meetings shall be established by appropriate action of
the board, commission or committee and, if at any time a regular
meeting falls on a holiday, the regular meeting shall be held on
the next business day;
4. No action may be taken on an off - agenda item unless;
a) Majority of those present determine that an emergency
situation exists; or
b) Two- thirds of the members, or all of the members if less
than two - thirds are present, determine that the need to take
action on the item arose subsequent to the posting of the
agenda; or
c) The item was included in a properly posted agenda for prior
meeting occurring not more than five days prior to the
meeting at which the action is taken and the matter was
continued to the meeting at which action is taken.
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CITY COUNCIL COMMITTEES - Page 3
It is inevitable that subjects will be discussed, either during
the course of consideration of agenda items or during public
comments, on which no action can be taken because the
circumstances outlined in (a) through (c) above do not exist. In
such event, the Presiding Officer shall have the power to refer
the matter to staff, or to place the item on the agenda of a
future meeting, or both.
5. Every agenda for a regular meeting must provide an opportunity
for members of the general public to speak on an item of interest
to the public within the subject matter jurisdiction of the
board, commission or committee provided, however, the agenda need
not provide an opportunity for members of the public to address
the board, commission or committee on any item that has already
been considered by a committee, composed exclusively of members
of the board, committee or commission at a public meeting wherein
all interested members of the public were afforded the
opportunity to address the committee on the item, unless the item
has been substantially changed since the item was heard.
6. Charter created boards and commissions, and any advisory
commission or committee subject to the Brown Act may adopt rules
for the noticing and conduct of meetings so long as those rules
are not inconsistent with provisions of the Brown Act or this
policy.
Committee Reports: During the study session at the first regular meeting
of the month, all City Council standing committees and liaisons to citizens
advisory committees will report to the City Council and will be agenda item
one; City Council ad hoc and representatives to joint governmental
committees will be agenda item two.
These reports may be verbal or written and will cover the status of the
committee's work, timing and any difficulties which should be brought to
the attention of the full Council.
Annual Review: In October of each year, the City Council and City Manager
shall review the Boards, Commissions and Committees Manual for any needed
additions, changes or deletions deemed appropriate at the time. Nothing in
this policy shall prevent any individual member of the Council, the City
Manager or City Attorney from bringing to the Council's attention any
suggestions for Manual revisions at other times during the year.
Adopted
Amended
is
Amended
Amended
Amended
Amended
Amended
Amended
Amended
May 8, 1973
May 12, 1973
June 11, 1973
December 8, 1975
June 28, 1976
August 9, 1976
December 13, 1976
January 10, 1977
January 24, 1977
Amended September 11, 1979
Amended October 1, 1979
Amended November 12, 1979
Amended February 9, 1981
Amended November 23, 1981
Amended January 12, 1987