HomeMy WebLinkAbout(2011, 01/25) - F-5 - Amended F-5
1
PURCHASING AUTHORITY FOR GOODS AND MATERIALS
PURPOSE
The purpose of this policy is to set out the City’s policy establishing authority for
purchasing goods, supplies, materials or equipment.
POLICY
Contracts or purchase requisitions for the procurement of specific material items are
distinct from contracts for services. If the predominant purpose of a contract is for the
City to obtain goods, supplies, materials or equipment, this Policy and the Purchasing
Procedures as adopted and enforced by the City Manager ’s Office, shall be adhered to.
Contracts entered for the purpose of obtaining related service, installation, repair or
maintenance of goods, supplies, materials or equipment shall also be entered into in a
manner consistent with the Purchasing Procedures.
I. GENERAL AUTHORITY TO ENTER INTO CONTRACTS OR PURCHASE
REQUISITIONS FOR THE ACQUISITION OF GOODS AND MATERIALS
Provisions of the Charter govern the methods through which the City may be bound by
contracts. Under the Charter, all contracting authority, with the exception of services
rendered by a person in the employ of the City at a regular salary, rests with the City
Council.
II. DELEGATION OF AUTHORITY TO ENTER INTO CONTRACTS OR
PURCHASE REQUISITIONS FOR THE ACQUISITION OF GOODS AND
MATERIALS
The City Council hereby delegates its authority to contract for the acquisition of
equipment, materials, or supplies to the City Manager and through his or her
Department Director, as set out below. All formalities required under the provisions of
the Charter shall be applied to these contracts. Additionally, the City Manager shall
adopt and enforce purchasing procedures that assure all purchases are: (1) entered
into at a reasonable, fair and competitive price to the City; (2) ensure all necessary
formalities are followed and the requirements of federal, state, and locals laws, including
Council policies, are met; (3) best accounting practices are followed; and (4) the
purchasing process of the City is open and transparent, and provides accountability.
F-5
2
A. Authority to Enter Contracts or Purchase Requisitions
The authority to enter into original contracts and purchase requisitions for the
acquisition of goods and materials is designated below.
1. City Manager
The City Manager is authorized to award and sign contracts or purchase requisitions for
the acquisition of goods and materials without prior Council approval in an amount not
in excess of $120,000, provided that funds are available within the approved City
budget. This authority shall not be delegated below the Assistant City Manager level.
2. Department Directors
Department Directors are authorized to award and sign contracts or purchase
requisitions for the acquisition of goods and materials with prior City Manager or Council
approval in an amount not in excess of $75,000 provided that the funds were approved
by the City Council and are available within the annual Department budget. Delegation
of this authority will be outlined in the Purchasing Procedures.
III. FUTURE AMENDMENTS TO POLICY
Any future changes in the provisions of this Policy shall be made by resolution of the
City Council.
.
F-5
Adopted – January 24, 1994
Corrected – February 26, 1996
Amended – March 14, 2000 (Purchasing Procedures Only)
Amended – November 22, 2005 (Purchasing Procedures Only)
Amended – January 25, 2011