HomeMy WebLinkAbout(1984, 04/23) - G-4 - AmendedG-4
USE OF CITY FACILITIES
I. POLICY - Municipal buildings and facilities are public property and, as
such, are available for the general use of the public in accordance with
the procedures outlined herein, and in policies and practices formally
approved by the City Council for the City's operating departments.
A. Purposes of Use
City buildings containing meeting rooms, chambers, and related furnish-
ing may be used for meetings and activities which are civic in nature,
are of a high moral or cultural calibre, and do not interfere with
City business.
B. Priorities of Use /City Hall
The priorities of use shall be in the following order:
1. City Council meetings
2. City Commission meetings
3. Official City meetings and activities other than Nos. 1 and 2 above
4. Newport -Mesa Unified School District meetings or activities
5. Official federal, state, or county government meetings or activities
6. Civic and social groups
Conflicts in use and /or schedules shall be resolved by the City Manager
or the City Council.
C. Procedures for Use
1. Any person or group of persons desiring to use City facilities may
contact either the affected department, or the City Manager's office
in writing. If the Department Director is contacted, he or she shall
process the request consistent with established policies. If the
City Manager is contacted, depending upon the facility to be used,
the City Manager may either process the request or refer it to the
applicable City department for review and disposition consistent
with established policies and procedures of the affected department.
Permission to use City facilities may be subject to the following:
a. Such persons or groups of persons will be required to satisfy
the City that meetings or activities will be conducted in an
orderly manner. Such persons or groups may be required to
post bond to show that they are financially able to respond ,
for damages in the event of any personal injuries or property
damages arising therefrom.
b. Such persons or groups may be required to reimburse the City
for direct and overhead costs consistent with practices of
the affected department. 0
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USE OF CITY FACILITIES - Page Two 0
c. A group or organization may be required to submit
a copy of their constitution, by =laws, or rules and
regulations governing same.
d. If fees are charged by the group, organization or
individual (s) for the meeting, activity, etc.,
they must be limited to the essential expenses of
the activity. The group treasurer may be required
to submit a financial report following each activity
when an admission, donation or fee is collected.
D. Restrictions on Use
Facilities shall not be used for the following:
1. Meetings for personal gain or commercial enterprise not
related to civic purposes;
2. Meetings or activities held for or related to purposes
of advancing any doctrine, theory, or action subversive
to federal, state, or local laws;
3. Alcoholic beverages are prohibited and shall not be •
permitted in or on any municipal facilities, except wine
may be served on special occasions provided a permit is
obtained from the Parks, Beaches and Recreation Department.
E. Cleanup
All users of public facilities shall be responsible for
cleanup. A cleanup fee, if accomplished by City forces for
civic and social groups, shall be charged in an amount con-
sistent with labor and material used, or in accordance with
City Council approved policies and regulations for various
departments.
Adopted - May 13, 1974
Amended - October 10, 1978
Amended - February 9, 1981
Amended - March 12, 1984
Amended - April 23, 1984