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HomeMy WebLinkAbout(1979, 05/14) - I-5 - Amendedi C USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT POLICY I -5 5/14/79 The City Council Chambers and City Hall Annex Conference Room, in addition to those recreation buildings, park and playground areas under the jurisdic- tion of the Parks, Beaches and Recreation Department are public property, and as such are available for the use of any person or group of persons in accor- dance with the following specifications. PURPOSE OF USE: The foregoing facilities and equipment therein shall be used for meetings and activities which are recreational, social or civic in character, and in no way used for personal gain or commercial enterprise. PROCEDURE: Any person or group of persons desiring to use any such facilities shall make application on forms provided by the Parks, Beaches and Recreation Department and shall provide such additional information as may be required by the Depart- ment to assure compliance with' these specifications. Applications shall be limited to responsible persons or groups of persons. Such persons or groups of persons may be required to satisfy the Department that meetings or activities will be conducted in an orderly gunner and that such persons or groups of persons are financially able to i4espond in damages in the event of any personal injuries or property damages aris:%ng therefrom. Prior to the use of any facility, the application must have been approved by the Parks, Beaches and Recreation Director or his designated representative. RESTRICTIONS ON USE: No meetings or activities shall be help for the purpose of advancing any doc- trine or theory subversive under the Constitution of the United States. Permission to use the facilities will not be granted to an individual or a group representing a single political party. In the interest of civic enlight- enment and public education, a reservatioh may be granted for a political meeting provided all factions are invited and /or represented at the given meeting. Permission will not be granted for church services, Sunday school classes or formal religious meetings. Reservations may be granted to religious groups or organizations wherein the nature of the meeting will be of recreational or social nature and will not involve ecclesiastical doctrine. Alcoholic beverages are prohibited and shall not be permitted in or on any municipal facilities operated by the Parks, Beaches and Recreation Department, except wine may be served for special occasions when requested and approved in writing by the Parks, Beaches and Recreation Director. Alcoholic beverages shall in no case be permitted in the City Council Chambers, or City Hall Annex Conference Room. Amended - May 14, 1979 4 1 -5 5/14/79 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 2 ACTIVITIES OF YOUNG PEOPLE: At all co- recreational meetings of young people (18 years and under) there shall be at least one responsible male and one responsible female in atten- dance for each twenty young people participating in the activity. Attendance shall be for the entire duration of the activity. CANCELLATIONS: Cancellations of meetings and activities may occur (3) three working days prior to the scheduled use of facilities or equipment without forfeiting any fees collected by the Department. In the event of cancellation by the Depart- ment, notice will be given as far in advance of the scheduled use as is possible. PRIORITY OF USE: The priorities of use shall be in the following order: A. The City Council Chambers and City Hall Annex Conference Room: 1. City Council 2. City Boards, Commissions and Committees 3. City staff • 4. Joint public agencies 5. Civic and social groups (residents) 6. Civic and social groups (nonresidents) B. Facilities operated by the Parks, Beaches and Recreation Department: 1. Parks, Beaches & Recreation Department sponsored 2. Parks, Beaches & Recreation Department co- sponsored with other City Commissions, Departments, groups 3. Civic and social groups (resident) 4. Civic and social groups (nonresident) 5. Youth activities will take precedence over adult activities at the Community Youth Center of Newport Harbor 6. Senior citizens activities will take precedence at the Oasis Center CLASSIFICATION OF GROUPS: 1. Department- sponsored groups and /or activities are those groups and activities organized and conducted by the Parks, Beaches & Recreation Department. 2. Departmental co- sponsored groups and /or activities are those community groups and activities, self - governing, privately organized, and of a recreational nature which may be brought under the sponsorship of the Parks, Beaches & Recreation Department. . Amended - May 14, 1979 I -5 5/14/79 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 3 3. Civic and social groups (resident) are those groups with a social or civic purpose, benefiting the local residents. 4. Civic and social groups (nonresident) same as above, except the majority of the members are not residents of the City of Newport Beach. 5. Joint public agencies refers to any organization involving the mutual participation of the City of Newport Beach and other governmental jurisdictions, or agencies. SPECIFICATIONS FOR CIVIC AND SOCIAL GROUPS: 1. Fees, donations, or admissions charged by the groups, must be limited to essential expenses of the group. The group treasurer will be required to submit a financial report follow- ing each activity when any of the above is collected. 2. The group must be nonprofit. A copy of the constitution or by -laws or rules and regulations governing the group will be required. 1 3. Activities shall not involve individual gain or be in the nature of a commercial :enterprise. 4. Membership and :meetings or activities must be open to the public. r FEES: Refer to current Fee Schedule. CLEAN -UP DEPOSIT: A $50.00 clean -up deposit will be required from all organizations using the facilities on a one -time basis. All, or a portion of this, may be retained by the department upon inspection, if justified in the opinion of the Parks, Beaches and Recreation Director. Adopted - January 22, 1962 Amended March 9, 1970 Amended May 28, 1974 Amended - February 13, 1978 Amended February 12, 1979 Amended - May 14, 1979