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HomeMy WebLinkAbout(1982, 10/12) - I-5 - Amended1 -5 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT The City Council Chambers, in addition to those recreation buildings, park and playground areas under the jurisdiction of the Parks, Beaches and Recreation Department, are public property, and as such, are available for the use of any peson or group of persons in accordance with the following specifications. PURPOSE OF USE: The foregoing facilities and equipment therein shall be used for meetings and activities which are recreational, social or civic in character, and offer services of interest or need to the community. PROCRTIITRF Any person(s) desiring to use said facilities shall make application on forms provided by the Parks, Beaches and Recreation Department and shall provide such additional information as may be required by the Department to assure compliance with these specifications. Groups desiring co- sponsorship with the City of Newport Beach will complete an application, for review, by the Parks, Beaches and Recreation Commission. Applicants may be required be conducted in able to respond property damage application mus Director or his to satisfy the Department that meetings or activities will an orderly manner and that such person(s) are financially to damages in the event of any personal injuries or arising therefrom. Prior to the use of any facility, the have been approved by the Parks, Beaches and Recreation designated representative. RESTRICTIONS ON USE: 1. Alcoholic beverages are prohibited and shall not be permitted in or on any municipal facilities operated by the Parks, Beaches and Recreation Department, except wine may be served for special occasions when requested and approved in writing by the Parks, Beaches and Recreation Director. Alcoholic beverages shall in no case be permitted in the City Council Chambers. 2. The City of Newport Beach and the Newport Mesa Unified Schopl District Joint Powers Agreement dictates use of school athletic facilities. PRIORITY OF USE: 1. All official Parks, Beaches and Recreation /City of Newport Beach initiated and /or conducted activities. 2. All official Parks, Beaches and Recreation co- sponsored groups and /or activities. The aforementioned are community groups and activities which are nonprofit, self - governing, privately organized and of a recreational nature which may be brought under the sponsorship of the Parks, Beaches and Recreation Department by application. 1 -5 0 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 2 3. Official School District sponsored programs and activities with which the Parks, Beaches and Recreation Department has reciprocal facility -use agreements. 4. Official public agency sponsored programs and activities not included in the above categories. 5. Recreational, social or civic activities and /or groups (resident) promoted and sponsored by local nonprofit organizations which are open to the public and have 50% or more of memberships consisting of Newport Be ach residents. 6. Recreational, social or civic activities and /or groups (nonresident) promoted and sponsored by nonprofit organizations which are open to the public, not qualifying under Priority 115. 7. Commercial or profit making groups. 8. The Parks, Beaches and Recreation Commission reserves the right to override these guidelines when unique and /or unusual circumstances dictate their doing so for the benefit of the community. NOTE: is A. In the City Council Chambers, the following groups shall supersede all of the above regarding priority of use. 1. City Council 2. City Boards, Commissions and Committees 3. City Staff 4. Joint public agencies (any organization involving the mutual participation of the City of Newport Beach and other governmental Jurisdictions or agencies). B. Youth activities will take precedence over adult activities at the Community Youth Center. C. Senior citizens activities will take precedence at the Oasis Senior Center. D. Department sponsored adult sports will take precedence at Bonita Creek Park softball fields. E. School District Policies will be adhered to wherever applicable. SPECIFICATIONS FOR SPORTS GROUPS: 1. Determining factors of priority shall include, but not be limited to, • the number of Newport Beach residents on the playing teams, recognized seasonal sports, and past contributions to facilities by sponsoring I -5 0 USE, PRIORITIES AND FEES FOR FACILITIES AND EQUIPMENT - Page 3 3. Activities shall not involve individual gain or be in the nature of a commercial enterprise. 4. Membership and meetings or activities must be open to the public. FEES AND DEPOSITS: 1. The fees charged for use of recreational buildings and meeting rooms shall be established and periodically adjusted by resolution of the City Council. Said fees are to cover overhead, processing, key deposits, maintenance, and related costs. 2. The Parks, Beaches and Recreation Department may require a cleaning fee from groups to permit a contract for a commercial maintenance service to clean the facility after a rental when necessary. is Adopted January 22, 1962 Amended March 9, 1970 Amended May 28, 1974 Amended - February 13, 1978 Amended February 12, 1979 Amended May 14, 1979 Amended November 26, 1979 Amended February 9, 1981 Amended Amended November October 23, 12, 1981 1982