HomeMy WebLinkAbout10 - Check in the Amount of$18,000 from the California State Library for Literacy Services (CLLS) and Appropriate Funds aewaoRr
CITY OF
NEWPORT BEACH
C9FO0.NP City Council Staff Report
October 13, 2015
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Library Services Department
Tim Netherton, Library Services Director
949-717-3810, tetherton@newportbeachca.gov
PREPARED BY: Melissa Kelly, Support Services Coordinator
TITLE: Budget Amendment to Accept a Check in the Amount of$18,000
from the California State Library for Literacy Services (CLLS) and
Appropriate Funds to the Library's Fiscal Year 2015/2016
Maintenance and Operation Budget
ABSTRACT:
The Library Literacy program offers one-on-one tutoring and small group classes to
customers with low literacy skills. The Library Literacy program is partially funded by the
City's General Fund and through grants, donations and the fundraising efforts of
Newport Mesa ProLiteracy. The California State Library Literacy Services annual grant
program has awarded $18,000 for FY 2015/16 to support the high quality Literacy
program at the Newport Beach Public Library.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $18,000 in account
01060005-431070 (California Literacy Campaign) and to increase expenditure
estimates by the same amount in Division 01060604 (Literacy Services).
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $18,000 in additional revenues from
an award from the California State Library and increases expenditure appropriations.
The revenue is posted to the 01060005-431070 account in the Library Department and
the purchases will be expensed to the Library Accounts indicated below:
01060604-711003 (Salaries Part-Time) $ 15,000
01060604-723002 (PERS Employer Contrib.) $ 3,000
TOTAL $ 18,000
Acceptance of Check
October 13, 2015
Page 2
DISCUSSION:
The Library Literacy program has been offering one-on-one tutoring and small group
classes to customers with low literacy skills for more than 25 years. These services are
currently supporting over one hundred learner/tutor pairs and are making a significant
difference in the lives of the participants, both learners and volunteers. One of the goals
of the program is to assist the participants in becoming more engaged citizens and
active participants in their community.
The Library Literacy program is partially funded by the City's general fund and partially
through the California State Library Literacy Services annual grant program. With the
approval of the recommended Budget Amendment, the Library Literacy program will
have the necessary funds in the expenditure accounts to have another successful year.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A— Check from the California State Library
Attachment B — Budget Amendment
ATTACHMENT A
THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK-VIEW AT AN ANGLE
�UP 00 G3 M/A WARRANT NUMBER
06-095792
FUND NO. FUND NAME
THE TREASURER OF THE STATE WILL PAY OUT OF THE 0001 GENERAL FUND
IDENTIFICATION NO. MO.I DAY i YR.
6120 08: 1012015 90-134211211
06095792
a
To 095792 WLIARs_ ;CE S
--- NEWPORT BEACH PUBLIC LIBRARY ***18000100
0
B $
B TZ
TYEE V '
a
CALIFORNIA STATE CONTROLLER
10-3
ATTACHMENT B City of Newport Beach NO. BA- 16BA-009
BUDGET AMENDMENT
2015-16 AMOUNT: $18,000.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to receipt of a check from the California State
Library as a FYI 5-16 California Library Literacy Services Award to support the Literacy Program.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Object Description Debit Credit
REVENUE ESTIMATES
Org Obiect Description
01060005 431070 Library Admin -CA Literacy Campaign $18,000.00
EXPENDITURE APPROPRIATIONS
Description
Org Number 01060604 Literacy Services
Object Number 711003 Salaries Part Time $15,000.00
Object Number 723002 PERS Employer Contribution Misc. $3,000.00
` Automatic System Entry.
Signed: /�, //?- 7— p
/?Itc F al Approval: i ince Dir c ^ Date �
tW
Signed: —��'V.�l� 1J�n� h) (-,)<_
Administra ive Approval: City Manager Date
Signed:
City Council Approval: City Clerk Date
10-4