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Home My WebLink About2015-72 - Amending City Council Policy F-9 (City Vehicle/Equipment Replacement Guidelines) RESOLUTION NO. 2015-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, AMENDING CITY COUNCIL POLICY F-9 (CITY VEHICLE/EQUIPMENT REPLACEMENT GUIDELINES) WHEREAS, the City of Newport Beach ("City") is governed, in part, by its Charter, Municipal Code and adopted City Council Policies; and WHEREAS, the City Council adopted City Council Policy F-9 (City Vehicle/Equipment Guidelines) to ensure that the full service life of each City vehicle or item of equipment is utilized to its fullest potential; and WHEREAS, City Council Policy F-9 provides a funding timeline for replacing City vehicles and specific equipment; and WHEREAS, City Council Policy F-9 implements uniform replacement guidelines for City vehicles and equipment across all City Departments; and WHEREAS, the City desires to amend City Council Policy F-9 to extend the life/mileage of police motorcycles, sedans, wagons, SUVs, pickup trucks, vans, heavy trucks, welders, saws, pumps, radios and beacons, and fire engines; and WHEREAS, the City desires to further amend City Council Policy F-9 to include categories for police detective/plain vehicles, ATVs, SUVs, and personal watercraft to the equipment list; and add reserve categories for fire engines, fire trucks and ambulances; and WHEREAS, the City desires to further amend City Council Policy F-9 to eliminate small emergency boats, refuse trucks, paint stripers, and refuse transfer trailers from the program. NOW, THERFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The City Council hereby amends City Council Policy F-9 as shown in Exhibit 1, which is attached hereto and incorporated herein by reference. Section 2: All prior versions of City Council Policy F-9 are hereby repealed. Section 3: If any section, subsection, sentence, clause or phrase of this resolution is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution and each section, subsection, clause or phrase hereof, irrespective of the fact that any one (1) or more sections, subsections, sentences, clauses and phrases be declared unconstitutional. Resolution No. 2015-72 Page 2 of 2 Section 4: The recitals provided in this resolution are true and correct and are incorporated into the substantive portion of this resolution. Section 5: Except as expressly modified in this resolution, all other City Council Policies, sections, subsections, sentences, terms, clauses and phrases set forth in the Council Policy Manual shall remain unchanged and shall be in full force and effect. Section 6: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 7: This resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify the vote adopting this resolution. ADOPTED this 27h day of October, 2015. E ward D. Selich Mayor ATTEST: ��1PORTg On r Leilani I. Brown City Clerk 04Li FOaa Attachment: Exhibit 1 — Amended City Council Policy F-9 EXHIBIT 1 F-9 CITY VEHICLE/EQUIPMENT REPLACEMENT GUIDELINES PURPOSE To establish a policy to ensure that the full service life of each City vehicle or item of equipment is utilized to its fullest potential, provide for a funding timelines and implement uniform guidelines among all departments. POLICY It shall be the policy of the City that the funding and replacement of all motor vehicles shall be normally based on the expected service life of the vehicle described on the following schedule: Vehicle/Equipment Schedule for Replacement Police Patrol/Traffic Vehicles 75,000 miles or 4 years Police Motorcycles 75,000 miles or 5 years Police Detective/Plain Vehicles 80,000 miles or 8 years Beach Vehicles/ATVs 4 years Sedans/Station Wagons/SUVs 120,000 miles or 12 years Pickup Trucks (1/4 to 3/4 Ton) 100,000 miles or 10 years Vans 100,000 miles or 10 years Ambulances(commercial chassis) 100,000 miles or 8 years Ambulances-Reserve 4 years Heavy Trucks (1 Ton and larger) 120,000 miles or 10 years Beach Cleaners 8 years Street Sweepers 10 years Small Boats/Personal Watercraft 10 years Large Emergency Boats 25 years Heavy Equipment 10 years or 5,000 hours Trailers 10 years Vactors/Sewer Rodders 10 years Welders, Saws, Pumps 13 years Transfer Equipment(Radios/Beacons) 10 years Fire Engines-Frontline 13 years Fire Trucks- Frontline 15 years Fire Engine-Reserve 5-7 years Fire Truck- Reserve 10-15 years Fire engines, trucks and ambulances are placed within stations as frontline vehicles when they are purchased. They will remain in a frontline status until the expected useful life is over. At that time, the engines and trucks will be placed in reserve status for an additional period of time as described above. The Municipal Operations Department shall inspect the equipment annually to determine the appropriateness of replacing each piece of equipment in conjunction with the assigned Department. All non-emergency vehicles shall be replaced based on, but not limited to, the following factors: expected service life, lifecycle maintenance costs, fuel efficiency, purchase price (cost), environmental rating, etc. The City will actively seek opportunities to use cleaner burning fuels and higher efficiency vehicles when possible. Should the expected life of the equipment be less than expected, the Municipal Operations Department in conjunction with the Finance Department and the assigned Department will make a recommendation to the City Manager or his designee on the disposition and replacement of equipment. Adopted- December 14,1992 Amended-January 24,1994 Amended-March 27,1995 Amended-May S,2001 Amended-October 2S,2015 Formerly F-26 STATE OF CALIFORNIA } COUNTY OF ORANGE } ss. CITY OF NEWPORT BEACH } I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2015-72 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 271h day of October, 2015, and that the same was so passed and adopted by the following vote, to wit: AYES: Council Member Peotter, Council Member Petros, Council Member Duffield, Council Member Muldoon, Mayor Pro Tem Dixon, Mayor Selich NAYS: None ABSENT: Council Member Curry IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 28th day of October, 2015. City Clerk Newport Beach, California (Seal) ��♦yl PO F 7 n � P cq Cl FOR,