HomeMy WebLinkAbout15 - Accept a Check in the Amount of $22,805 and Appropriate Funds to the Library's Fiscal Year 2015/2016 Maintenance and Operation BudgetPO CITY OF
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City Council Staff Report
January 12, 2016
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Tim Hetherton, Library Services Director - 949-717-3801,
thetherton@newportbeachca.gov
PREPARED BY: Melissa Kelly, Support Services Coordinator
PHONE: 949-717-3852
TITLE: Budget Amendment to Accept a Check in the Amount of $22,805
from the California State Library for Literacy Services (CLLS) and
Appropriate Funds to the Library's Fiscal Year 2015/2016
Maintenance and Operation Budget
ABSTRACT:
The Library Literacy program offers one-on-one tutoring and small group classes to
customers with low literacy skills. The Library Literacy program is partially funded by the
City's General Fund and partially through grants, donations and the fundraising efforts
of Newport Mesa ProLiteracy. One of the major funding resources is through the
California State Library Literacy Services annual grant program. The $22,805
represents the California Library Literacy Services final award for FY 2015/16 to support
the high quality Literacy program at the Newport Beach Public Library.
RECOMMENDATION:
Approve Budget Amendment No. 16BA-021 to increase revenue estimates by $22,805
in account 01060005-431070 (California Literacy Campaign) and to increase
expenditure estimates by the same amount in Division 01060604-711003 (Literacy
Services).
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $ 22,805 in additional revenues from
an award from the California State Library and increased expenditure appropriations.
The revenue is posted to the 01060005-431070 account in the Library Department and
the purchases will be expensed to the Library account 01060604-711003 to fund Part -
Time salaries.
15-1
Budget Amendment to Accept a Check in the Amount of $22,805 from the California
State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's Fiscal
Year 2015/2016 Maintenance and Operation Budget.
January 12, 2016
Page 2
DISCUSSION:
The Library Literacy program has been offering one-on-one tutoring and small group
classes to customers with low literacy skills for more than 25 years. These services are
currently supporting over one hundred learner/tutor pairs and are making a significant
difference in the lives of the participants, both learners and volunteers. One of the goals
of the program is to assist the participants in becoming more engaged citizens and
active participants in their community.
The Library Literacy program is partially funded by the City's general fund and partially
through the California State Library Literacy Services annual grant program. With the
approval of the recommended Budget Amendment the Library Literacy program will
have the necessary funds in the expenditure accounts to have another successful year.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Copy of the check from the California State Library
Attachment B — Budget Amendment
15-2
ATTACHMENT A �;: �-;;��:�
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WARRANT NUMBER
G7 G� OGa63-503230
6 3- 5 0 3 2 3 0
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y:
FUND NO.
THE TREASURER OF THE STATE WILL PAY OUT OF THE
8087IDENTIFICATION
FUND NAME
FISCAL CONSOLIDATED P M T
-
NO.
0000014154
0000 MO.: DAY: YR. 90-1342/1211
12:02:2015
63503230
DOLLARS • cr=N rs
TO:
503230
$ ***22805?. 00
---
NEWPORT BEACH PUBLIC
LIBRARY
1000 AVOCADO AVE
NEWPORT BEACH CA
92660-7915
B TTY .YEE
CALIFORNIA STATE CONTROLLER
DETACH ON DOTTED LINE 63-503230
KEEP THIS PORTION FOR YOUR RECORDS
ISSUE DATE: 12/02/2015
CA STATE LIBRARY
900 N STREET ROOM 155
SACRAMENTO CA 95814
FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/653-0336
VENDOR NAME VENDOR ID
--------------------------------------------------------------
NEWPORT BEACH PUBLIC LIBRARY 0000014154
VOUCHER ID INVOICE ID PO ID
--------------------------------------------------------------
00000556 6760 0000000438
AMOUNT PAID
--------------------------------------------------------------
$22805.00
LC411Vi__
15-3
ATTACHMENT B City of Newport Beach
BUDGET AMENDMENT
2015-16
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 16BA-021
AMOUNT:J $22,805.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure estimates due to receipt of a check from the California State
Library as a FY15-16 California Library Literacy Services Award to support the Literacy Program.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Obiect Description
REVENUE ESTIMATES
Orq Object Description
01060005 431070 Library Admin - CA Literacy Campaign
EXPENDITURE APPROPRIATIONS
Description
Org Number 01060604 Literacy Services
Object Number 711003 Salaries Part Time
Signed: ( z .1,1',
O� p � -
Financial Approval: Fin
Signed
Signed:
Administrative -approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$22,805.00
$22,805.00
. Automatic System
Date
Date
Date 15-4