HomeMy WebLinkAbout21 - Newport Boulevard Widening from 30th Street to Via Lido – Award of Contract No. 4881 (Project 15R17)21-1
NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
January 26, 2016
Agenda Item No. 21
ABSTRACT:
Staff has received construction bids for the Newport Boulevard Widening From 30th
Street to Via Lido project and is requesting City Council’s approval to award the
construction contract to GMC Engineering, Inc. of Tustin, California.
RECOMMENDATION:
a) Approve the project plans and specifications;
b) Award Contract No. 4881 to GMC Engineering, Inc. for the total bid amount of
$3,967,186.45 and authorize the Mayor and City Clerk to execute the contract;
c) Encumber a contingency allocation of $400,000.00 (approximately 10% of Total
Bid) to cover the cost of unforeseen quantities and work not included in the original
contract; and
d) Approve Budget Amendment No. 16BA-029 appropriating $880,000 from the
General Fund unappropriated fund balance to Newport Boulevard Widening Project,
Account No. 01001927-980000-15R17, to augment funding budgeted for this work.
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $880,000 in increased expenditure
appropriations from General Fund unappropriated fund balance for the Newport
Boulevard Widening project.
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY:Andy Tran, Senior Civil Engineer
PHONE:949-644-3315
TITLE:Newport Boulevard Widening from 30th Street to Via Lido – Award
of Contract No. 4881 (Project 15R17)
Newport Boulevard Widening From 30th Street to Via Lido
January 26, 2016
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Account Description Account Number Amount
General Fund 01001927-980000-15R17 $880,000.00
Gas Tax 12101-980000-15R17 $2,183,000.00
Measure M Competitive 1230050-980000-15R17 $1,194,000.00
Water Enterprise 70201931-980000-15R17 $250,000.00
Total $4,507,000.00
Staff recommends establishing approximately ten (10) percent for contingency purposes
for unforeseen conditions associated with construction.
Proposed fund uses are as follows:
Vendor Purpose Amount
GMC Engineering, Inc. Construction Contract $3,967,186.45
GMC Engineering, Inc. Construction Contingency $400,000.00
Ninyo and Moore Environ. Monitoring, Testing, Inspection $57,185.00
Utility Agencies Dry Utility Relocation $55,000.00
Various Construction Support $25,000.00
Various Printing and Incidentals $2,628.55
Total $4,507,000.00
DISCUSSION:
The proposed street widening project is a culmination of several years of effort to plan,
design, permit, acquire right of way and fund an important widening project on Newport
Boulevard. Originally envisioned as an intersection widening only at Newport Boulevard
and 32nd Street, the infrastructure needs in this area led to a more comprehensive
roadway widening, traffic signal and beautification project. Public Works was also
successful in competing for and winning $3 million in grant funding for the right of way
purchase and $1.19 million for the upcoming construction. As presented, this project is
located on Newport Boulevard between 30th Street and Via Lido and involves widening
Newport Boulevard to accommodate:
One additional northbound through lane from 30
th Street to 32nd Street
One additional southbound through lane from Via Lido to 32nd Street which
terminates as a right-turn only lane at 32nd Street
Bike lanes on both sides of Newport Boulevard will be extended from Via Lido to
32nd Street
Raised landscaped medians, parkway trees and some landscaping
Street light modifications and upgrades to LED’s
Replacement of traffic signals at four intersections, and signing and pavement
striping
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January 26, 2016
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As a result of the roadway widening and the addition of vehicular and bike lanes, on-
street parking along Newport Boulevard between Via Lido and 30th Street will be
relocated to a new public parking lot at the northwest corner of Newport Boulevard and
32nd Street. The City previously acquired the former Wachovia Bank properties located
at 3201 Newport Boulevard and 3204 Marcus Avenue in order to construct the
proposed public parking lot.
At 10 a.m. on January 12, 2016, the City Clerk opened and read the following bids for
this project:
BIDDER TOTAL BID AMOUNT
Low GMC Engineering, Inc.$3,967,186.45
2 C.S. Legacy Construction, Inc.$4,156,095.00
3 All American Asphalt $4,160,160.00
4 Los Angeles Engineering, Inc.$4,619,036.30
5 Griffith Company $4,996,176.00
6 KASA Construction, Inc.$5,439,239.50
7 M.S. Construction Management Group $5,926,325.19
The low bid amount is 3.2 percent below the Engineer’s Estimate of $4,100,000. The
additional budget funding is necessary to accommodate features added to the project
during design not anticipated during last year’s budget process. This includes Coastal
Commission requirements, further traffic signal work, additional insurance requirements,
dewatering and treatment, Edison vault relocation, and the remediation and removal of
underground soils and pavements. The low bidder, GMC Engineering, Inc., possesses a
California state contractor’s license classification “A” as required by the project
specifications. The contractor is registered with the California Department of Industrial
Relations as required by California law to work and bid on public contracts. A check of
the contractor’s references indicates satisfactory completion of similar projects for other
public agencies. GMC Engineering, Inc. was also recently awarded the 15
th
Street/Balboa Boulevard Revitalization project which is currently under construction.
The work necessary for the completion of this contract consists of mobilization, traffic
control, construction notification, and construction of concrete curbs, sidewalks,
driveway approaches and bike lanes, storm drain improvements, replacement of traffic
signal systems at four intersections, installation of LED street lights, pavement
rehabilitation and construction of a new public parking lot.
Construction is expected to begin immediately in February and the specifications call for
an aggressive work schedule to complete a substantial portion of the project prior to the
busy summer season. Demolition of the former bank building and construction of the
new parking lot are specified as the first items of work. Traffic signal construction which
Newport Boulevard Widening From 30th Street to Via Lido
January 26, 2016
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makes up a quarter of the project cost will require the purchase of materials with long
lead times and may affect a portion of the schedule. Lane closures will be necessary
during the construction and accommodations are planned to reduce lane closures in the
morning peak hours. Pursuant to the Contract Specifications, the contractor will have
100 consecutive working days to complete the work.
Staff submitted a Coastal Development Permit (CDP) application to the California
Coastal Commission (CCC) on October 31, 2014. The Coastal Commissioners
approved our permit application on June 11, 2015. Although we received the Notice of
Intent to Issue Permit from CCC staff on August 14, 2015, the actual CDP is still
forthcoming.
ENVIRONMENTAL REVIEW:
In accordance with the California Environmental Quality Act (CEQA) guidelines, a
Mitigated Negative Declaration (MND) was prepared, circulated for review, and adopted
by City Council on October 28, 2014.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Location Map
Attachment B – Budget Amendment
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ATTACHMENT A
ATTACHMENT B
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