HomeMy WebLinkAbout10 - Marina Park Project – Marina Docks (Bid Package 4) – NOC of Contract No. 3897 (15P14)10-1
NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
February 9, 2016
Agenda Item No. 10
ABSTRACT:
On February 10, 2015, City Council awarded Contract No. 3897-D, Marina Park Project
– “Marina Docks” to Bellingham Marina Industries, Inc. (BMI) for a total contract cost of
$2,937,661.00 plus a 10 percent contingency allowance. The required work is now
complete and staff requests City Council acceptance and contract close out.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond sixty-five (65)
days after the Notice of Completion has been recorded in accordance with
applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one (1) year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this request. It will be
expensed to the Tidelands Capital Fund account in the Public Works Department,
10101-980000-15P14. Unused project funds will be returned to the Tidelands Capital
Fund account.
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY:Iris Lee, Senior Civil Engineer, ilee@newportbeachca.gov
PHONE:949-644-3323
TITLE:Marina Park Project – Marina Docks (Bid Package 4) – Notice of
Completion of Contract No. 3897 (15P14)
Marina Park Project – Marina Docks (Bid Package 4) –
Notice of Completion of Contract No. 3897 (15P14)
February 9, 2016
Page 2
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DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Contract Amount
Final Cost at
Completion
Contingency
Allowance
Actual
Contract
Change
% Due to
Directed
Change
% Due to
Unforeseen
Change
$2,937,661.00 $2,926,852.00 10% or less 0% -0.37% -0.37%
Allowed Contract Time (days) =
Approved Extensions 183 Actual Time
Under (-) or Over (+)0
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the construction contract cost is as follows:
Original Bid Amount:$2,937,661.00
Actual Cost of Bid Items Constructed:$2,937,661.00
Total Change Orders:-$10,809.00
Final Contract Cost:$2,926,852.00
The 10-acre Marina Park project is located on the bay side of the Balboa Peninsula
between 15th Street and 19th Street. This long awaited project includes construction of a
new 23-slip visitor marina and sailing program basin, 10,500-square-foot community
center, 11,000-square-foot sailing center, nautical-themed children’s playground and
picnic area, two half-court basketball surfaces, a fitness circuit, a restaurant operated
privately under lease, reconstruction of the 19th Street public restroom facility, frontage
beach improvements, and 177 on-site parking spaces. Due to the complex and
prominently different types of construction operations needed to build this new facility,
the Marina Park project was divided into four (4) general construction plan sets and bid
packages. The first two (2) construction bid packages, 1) demolishing and removal of
the prior mobile home park; and 2) dredging and construction of the new marina basin,
as well as the deep foundation work for the new buildings, are complete. The third
construction bid package, which includes multiple new buildings, surface parking lots,
park amenities, and landscaping is substantially complete, pending final close-out items.
The fourth and final construction package, which staff is now requesting City Council
accept and close-out, is for the constructed marina docks and associated amenities.
The final construction contract cost for the Marina Docks was approximately 0.37
percent below the original bid amount. One (1) additive and two (2) deductive change
orders were issued for a net credit of $10,809.00. The majority of the deductive change
Marina Park Project – Marina Docks (Bid Package 4) –
Notice of Completion of Contract No. 3897 (15P14)
February 9, 2016
Page 3
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order work was the result of value engineering the basins guide pile design without
compromising the design and operational intent.
A summary of the project schedule is as follows:
The project was substantially complete as of November 30, 2015 with all marina docks
and appurtenances ready for public use. All training and close-out items are now
complete, and therefore, a Notice of Completion action is recommended.
ENVIRONMENTAL REVIEW:
All significant environmental effects for the Marina Park project have been adequately
addressed in the previously certified Environmental Impact Report No. (SCH No.
2008051096) (EIR). Said EIR also included mitigation, monitoring & reporting program,
and statement of overriding considerations, and the City of Newport Beach intends to
use said document for this approval. Copies of the previously prepared environmental
document are available for public review and inspection on the City of Newport Beach
website at www.newportbeachca.gov/ceqadocuments.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Location Map
Attachment B – Project Summary Budget
Estimated Completion Date Per 2015 Baseline Schedule January 15, 2016
Project Awarded for Construction February 10, 2015
Contract Completion Date With Approved Extensions November 30, 2015
Actual Substantial Construction Completion Date November 30, 2015
NEWPORT CHANNEL
W. BALBOA BOULEVARD
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PACIFIC OCEAN
BAY AVENUE
PUBLIC WORKS DEPARTMENT
2/09/16
MARINA DOCKS
MARINA PARK - PACKAGE 4
LOCATION MAP
ATTACHMENT A
C-3897-D
LEGEND
MARINA PARK PACKAGE 4BOUNDARIES
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MARINA PARK
MASTER BUDGET
TASK DESCRIPTION
BUDGETED
DETAIL COST
BUDGETED
TOTAL
ACTUAL
DETAIL COST
ACTUAL
TOTAL COMMENTS
1 CONCEPTUAL DESIGN/PERMITTING 1,680,441$ 1,680,441$ Complete
2 LAND ACQUISITION 600,000$ 605,116$ $600k cash plus closing fees
3 SOFT COSTS 5,035,156$ 5,007,567$ Total Includes $30,303 Design Contingency
4 HARD COSTS 29,543,281$ 28,725,355$ Total Includes $981,508 Construction Contingency
5 FIXTURES, FURNISHINGS, & EQUIPMENT (FF&E)560,000$ 560,000$
6 CITY RESERVE 2,081,000$ -$
7 Credits and Reimbursements -$ -$39,814.00
PROJECT TOTAL 39,500,000$ 36,538,666$
Items noted in Red are unconfirmed costs Last Updated 2-2-16
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ATTACHMENT B