HomeMy WebLinkAbout11 - Police Facility Carpet Replacement Project – NOC and Acceptance of Contract No. 6105 (15F02)11-1
NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
February 9, 2016
Agenda Item No. 11
ABSTRACT:
On May 26, 2015, the City Council awarded the Police Facility Carpet Replacement
Project to Commercial Interior Resources of Irvine, California for $239,085.01 to replace
the Police Facility’s existing carpeting. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond sixty-five (65) days
after the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code; and
c) Release the Faithful Performance Bond one (1) year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
The current adopted FY 2015-2016 Capital Improvement Budget includes sufficient
funding for this expenditure. Project costs were expensed to the Facilities Maintenance
Master Plan Account in the Public Works Department, 57101-980000-15F02.
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY:Fong Tse, Assistant City Engineer, ftse@newportbeachca.gov
PHONE:949-644-3321
TITLE:Police Facility Carpet Replacement Project – Notice of Completion
and Acceptance of Contract No. 6105 (15F02)
Police Facility Carpet Replacement Project – Notice of Completion and Acceptance of
Contract No. 6105 (15F02)
February 9, 2016
Page 2
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DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Contract Amount
Final Cost at
Completion
Contingency
Allowance
Actual
Contract
Change
% Due to
Directed
Change
% Due to
Unforeseen
Change
$239,085.01 $239,082.39 0% 0% 0% 0%
Allowed Contract Time (days) 28
Actual Time
Under (-) or Over (+)-3
This project replaced all of the 18-year-old carpeting throughout the Police Facility. A
2% attic stock was included in the contract so that the Police Department will have a
supply of exact replacement tiles for future maintenance use.
To achieve the most efficient and economical project delivery, the City used its National
Joint Powers Alliance (NJPA) cooperative contract purchasing program membership to
complete this labor intensive project. By doing so, the City was able to take advantage
of the reduced pricing made possible by these large volume national contracts.
The contract was completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original Contract Amount:
Actual Constructed:
$ 239,085.01
$ 239,082.39
Change Order:$ 0.00
Final Contract Cost:$ 239,082.39
A summary of the project schedule is as follows:
Project Awarded For Construction May 26, 2015
Contract Completion Date December 9, 2015
Actual Construction Completion Date December 4, 2015
Police Facility Carpet Replacement Project – Notice of Completion and Acceptance of
Contract No. 6105 (15F02)
February 9, 2016
Page 3
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ENVIRONMENTAL REVIEW:
On September 22, 2015, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (minor alteration of
existing public facilities with negligible expansion) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). The Notice Inviting Bids was
advertised in the City’s official publication and in construction industry publications.
ATTACHMENTS:
Attachment A – Location Map
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