Loading...
HomeMy WebLinkAbout04 - Accept the 2015 UASI Transfer Agreement - Memo NEWPORT BEACH POLICE DEPARTMENT OFFICE OF THE CHIEF OF POLICE MEMORANDUM TO: Honorable Mayor and City Council Members FROM: Jay R. Johnson, Chief of Police DATE: March 8, 2016 SUBJECT: Regular Meeting, March 8, 2016 – Correction to Agenda Item 4: Accept the 2015 UASI Transfer Agreement Since the posting of the agenda, the Police Department has revised the staff report due to typographical errors:  The proposed transfer agreement is with the City of Santa Ana, not Anaheim.  The award amount is $4.4 million, not $5.5 million. Staff recommends that you approve this item as amended. Redline drafts of the revised staff report and resolution are attached, as well as a final draft of the staff report and resolution. NEWPORT BEACH City Council Staff Report CITY OF March 8, 2016 Agenda Item No. _____ ABSTRACT: The Federal Urban Area Security Initiative (UASI) Grant Program provides support to select high-threat, high-density urban areas in order to address their unique needs in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. The City of Newport Beach is considered an urban area sub-recipient under this grant program. Execution of the Transfer Agreement will make the City eligible to receive equipment and training funding under the FY 2015 UASI grant including reimbursement funds currently available through the Training Allocation. RECOMMENDATION: 1. Adopt Resolution No. 2016-___ approving the Agreement for Transfer or Purchase of Equipment/Services or for Reimbursement of Training Costs for FY 2015 Urban Areas Security Initiative ("Transfer Agreement") and authorizing the City Manager and the Police Chief to act as the "Authorized Agents" to execute for, and on behalf of, the City any actions necessary to implement the Transfer Agreement and obtain federal financial assistance provided by the Federal Department of Homeland Security (DHS) and sub-granted through the California Office of Emergency Services (Cal OES). 2. Accept the FY 2015 UASI Grant Fund Training Allocation in the amount of $3,409 to be utilized for reimbursement of training costs associated with approved DHS courses for emergency response personnel. The City of Anaheim Santa Ana UASI has designated $3,409 to reimburse the City's approved UASI training instructors to conduct regional training. TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Jay R. Johnson, Chief of Police - 949-644-3701, jjohnson@nbpd.org PREPARED BY: Katie Eing, Emergency Services Coordinator PHONE: 949-644-3670, keing@nbpd.org TITLE: Accept the 2015 UASI Transfer Agreement ATTACHMENT A Accept the 2015 UASI Transfer Agreement March 8, 2016 Page 2 3. Approve Budget Amendment No. BA-___ to accept UASI grant funds, increase revenue estimates by $3,409 in account 01035352-431471-G1503, and increase expenditure appropriations by $3,409 in account 01035354-713002-G1503. FUNDING REQUIREMENTS: This budget amendment records and appropriates $3,409 in additional revenue from UASI and $3,409 in increased expenditure appropriations. There are no matching fund requirements to accept this grant. DISCUSSION: The Urban Area Security Initiative (UASI) Grant Program was authorized by Congress in 2003, and implemented by DHS to help strengthen the nation against risks associated with potential terrorist attacks. In 2015, high-threat, high density urban areas were eligible for funding under the UASI program, including the Orange County Metropolitan Area. The urban areas are chosen by DHS based on a formula that takes into account factors such as a critical infrastructure, population density, and credible threat information. The cities of Anaheim and Santa Ana, selected as the core cities for Orange County, were jointly awarded approximately $5.5 4.4 million in FY 2015. Together, these agencies are responsible for the management and administration of the UASI Grant Program. Overall, the UASI Grant provides the City's first responders equipment and training to better prepare for a terrorist attack and/or natural disaster. The FY 2015 UASI Grant Program Priorities for Orange County include: • Strengthen Interoperable Communications: Dispatch radio consoles for P25 Compliance upgrade • Strengthen Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE) detection, response and decontamination capability, which includes replenishing dosimeters for Fire, replenishing Personal Protective Equipment (PPE), maintaining FLIR equipment and OCSD Bomb Squad robot upgrades • Enhance information collection, analysis and dissemination to sustain the Automated License Plate Recognition (ALPR) Program • Improve and expand critical infrastructure protection; sustain Orange County Civic Center Video Surveillance System • Enhance catastrophic incident planning, response and recovery, including portable fuel trailers and camlocks/cabling • Citizen Preparedness and Participation: enhance the Ready OC Preparedness Campaign and the “If You See Something, Say Something” Citizen Preparedness Campaign through 2016 Accept the 2015 UASI Transfer Agreement March 8, 2016 Page 3 • Homeland Security Training Program: continue conducting the training program, including, but not limited to: Tactical Emergency Casualty Care for Law Enforcement, Immediate Action Team (IAT) Refresher, ICS 300, ICS 400, Unified Response to Active Shooter Incidents and approve Fire training courses • Homeland Security Exercise Program: continue conducting the Regional Homeland Security Exercise Program • Enhance regional intelligence and counter-terrorism efforts: continue funding Analyst and Program Manager Salaries at OCIAC and the following equipment needs: analytical research systems and data sources The City of Newport Beach is considered an urban area sub-recipient under this grant program. Once the Transfer Agreement is approved, the City is eligible to receive equipment and training funding for approved City UASI Training Instructors. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A – Award Letter Attachment B – Transfer Agreement Attachment C – Budget Amendment RESOLUTION NO. 2016- __ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING THE TRANSFER AGREEMENT FOR FISCAL YEAR 2015 URBAN AREA SECURITY INITIATIVE GRANT PROGRAM PURPOSES BETWEEN THE CITY OF NEWPORT BEACH AND THE CITY OF ANAHEIM SANTA ANA WHEREAS, the Federal Urban Areas Security Initiative (UASI) Grant Program dedicates funding support to select high-threat, high-density urban areas in order to address their unique multi-discipline planning, organization, equipment, training, and exercise needs to prevent, protect against, respond to, and recover from threats or acts of terrorism. WHEREAS, the City of Santa Ana, acting through the Santa Ana Police Department in its capacity as a Core City for the Santa Ana/Anaheim Urban Area under the Fiscal Year 2015 UASI, has applied for, received and accepted a grant entitled “Fiscal Year 2015 Urban Areas Security Initiative” from the Federal Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA), through the State of California Governor's Office of Emergency Services (Cal OES), to enhance countywide emergency preparedness. WHEREAS, the City of Newport Beach (“City”) has partnered with the City of Santa Ana to participate in the Fiscal Year 2015 UASI Grant Program. The City will request training under this grant that will be used for the public safety of its citizens. WHEREAS, the City of Santa Ana is the administrator of the Fiscal Year 2015 UASI Grant Program. The City is required to sign a Transfer Agreement and the California Emergency Management Agency Grant Assurances. The City of Santa Ana requires the naming of two authorized agents from within the City to sign these documents on behalf of the City. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: Approve the Transfer Agreement for Fiscal Year 2015 UASI Grant Program purposes (“Transfer Agreement”) between the City and the City of Santa Ana attached hereto as Exhibit 1. Section 2: Authorize the City Manager and the Police Chief to act as the “Authorized Agents” to execute for, and on behalf of, the City any actions necessary to implement the Transfer Agreement and obtain federal financial assistance provided by the Federal Department of Homeland Security and sub-granted through the Governor’s Office of Emergency Services (Cal OES). Section 3: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 8th day of March, 2016. By: Diane Dixon, Mayor ATTEST: Leilani I. Brown, City Clerk Attachment: Exhibit 1: Agreement For Transfer Or Purchase Of Equipment/Services or For Reimbursement of Training Costs For FY 2015 Urban Areas Security Initiative (UASI) NEWPORT BEACH City Council Staff Report CITY OF March 8, 2016 Agenda Item No. _____ ABSTRACT: The Federal Urban Area Security Initiative (UASI) Grant Program provides support to select high-threat, high-density urban areas in order to address their unique needs in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. The City of Newport Beach is considered an urban area sub-recipient under this grant program. Execution of the Transfer Agreement will make the City eligible to receive equipment and training funding under the FY 2015 UASI grant including reimbursement funds currently available through the Training Allocation. RECOMMENDATION: 1. Adopt Resolution No. 2016-___ approving the Agreement for Transfer or Purchase of Equipment/Services or for Reimbursement of Training Costs for FY 2015 Urban Areas Security Initiative ("Transfer Agreement") and authorizing the City Manager and the Police Chief to act as the "Authorized Agents" to execute for, and on behalf of, the City any actions necessary to implement the Transfer Agreement and obtain federal financial assistance provided by the Federal Department of Homeland Security (DHS) and sub-granted through the California Office of Emergency Services (Cal OES). 2. Accept the FY 2015 UASI Grant Fund Training Allocation in the amount of $3,409 to be utilized for reimbursement of training costs associated with approved DHS courses for emergency response personnel. The City of Santa Ana UASI has designated $3,409 to reimburse the City's approved UASI training instructors to conduct regional training. TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Jay R. Johnson, Chief of Police - 949-644-3701, jjohnson@nbpd.org PREPARED BY: Katie Eing, Emergency Services Coordinator PHONE: 949-644-3670, keing@nbpd.org TITLE: Accept the 2015 UASI Transfer Agreement ATTACHMENT B Accept the 2015 UASI Transfer Agreement March 8, 2016 Page 2 3. Approve Budget Amendment No. BA-___ to accept UASI grant funds, increase revenue estimates by $3,409 in account 01035352-431471-G1503, and increase expenditure appropriations by $3,409 in account 01035354-713002-G1503. FUNDING REQUIREMENTS: This budget amendment records and appropriates $3,409 in additional revenue from UASI and $3,409 in increased expenditure appropriations. There are no matching fund requirements to accept this grant. DISCUSSION: The Urban Area Security Initiative (UASI) Grant Program was authorized by Congress in 2003, and implemented by DHS to help strengthen the nation against risks associated with potential terrorist attacks. In 2015, high-threat, high density urban areas were eligible for funding under the UASI program, including the Orange County Metropolitan Area. The urban areas are chosen by DHS based on a formula that takes into account factors such as a critical infrastructure, population density, and credible threat information. The cities of Anaheim and Santa Ana, selected as the core cities for Orange County, were jointly awarded approximately $4.4 million in FY 2015. Together, these agencies are responsible for the management and administration of the UASI Grant Program. Overall, the UASI Grant provides the City's first responders equipment and training to better prepare for a terrorist attack and/or natural disaster. The FY 2015 UASI Grant Program Priorities for Orange County include: • Strengthen Interoperable Communications: Dispatch radio consoles for P25 Compliance upgrade • Strengthen Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE) detection, response and decontamination capability, which includes replenishing dosimeters for Fire, replenishing Personal Protective Equipment (PPE), maintaining FLIR equipment and OCSD Bomb Squad robot upgrades • Enhance information collection, analysis and dissemination to sustain the Automated License Plate Recognition (ALPR) Program • Improve and expand critical infrastructure protection; sustain Orange County Civic Center Video Surveillance System • Enhance catastrophic incident planning, response and recovery, including portable fuel trailers and camlocks/cabling • Citizen Preparedness and Participation: enhance the Ready OC Preparedness Campaign and the “If You See Something, Say Something” Citizen Preparedness Campaign through 2016 Accept the 2015 UASI Transfer Agreement March 8, 2016 Page 3 • Homeland Security Training Program: continue conducting the training program, including, but not limited to: Tactical Emergency Casualty Care for Law Enforcement, Immediate Action Team (IAT) Refresher, ICS 300, ICS 400, Unified Response to Active Shooter Incidents and approve Fire training courses • Homeland Security Exercise Program: continue conducting the Regional Homeland Security Exercise Program • Enhance regional intelligence and counter-terrorism efforts: continue funding Analyst and Program Manager Salaries at OCIAC and the following equipment needs: analytical research systems and data sources The City of Newport Beach is considered an urban area sub-recipient under this grant program. Once the Transfer Agreement is approved, the City is eligible to receive equipment and training funding for approved City UASI Training Instructors. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A – Award Letter Attachment B – Transfer Agreement Attachment C – Budget Amendment RESOLUTION NO. 2016- __ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING THE TRANSFER AGREEMENT FOR FISCAL YEAR 2015 URBAN AREA SECURITY INITIATIVE GRANT PROGRAM PURPOSES BETWEEN THE CITY OF NEWPORT BEACH AND THE CITY OF SANTA ANA WHEREAS, the Federal Urban Areas Security Initiative (UASI) Grant Program dedicates funding support to select high-threat, high-density urban areas in order to address their unique multi-discipline planning, organization, equipment, training, and exercise needs to prevent, protect against, respond to, and recover from threats or acts of terrorism. WHEREAS, the City of Santa Ana, acting through the Santa Ana Police Department in its capacity as a Core City for the Santa Ana/Anaheim Urban Area under the Fiscal Year 2015 UASI, has applied for, received and accepted a grant entitled “Fiscal Year 2015 Urban Areas Security Initiative” from the Federal Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA), through the State of California Governor's Office of Emergency Services (Cal OES), to enhance countywide emergency preparedness. WHEREAS, the City of Newport Beach (“City”) has partnered with the City of Santa Ana to participate in the Fiscal Year 2015 UASI Grant Program. The City will request training under this grant that will be used for the public safety of its citizens. WHEREAS, the City of Santa Ana is the administrator of the Fiscal Year 2015 UASI Grant Program. The City is required to sign a Transfer Agreement and the California Emergency Management Agency Grant Assurances. The City of Santa Ana requires the naming of two authorized agents from within the City to sign these documents on behalf of the City. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: Approve the Transfer Agreement for Fiscal Year 2015 UASI Grant Program purposes (“Transfer Agreement”) between the City and the City of Santa Ana attached hereto as Exhibit 1. Section 2: Authorize the City Manager and the Police Chief to act as the “Authorized Agents” to execute for, and on behalf of, the City any actions necessary to implement the Transfer Agreement and obtain federal financial assistance provided by the Federal Department of Homeland Security and sub-granted through the Governor’s Office of Emergency Services (Cal OES). Section 3: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 8th day of March, 2016. By: Diane Dixon, Mayor ATTEST: Leilani I. Brown, City Clerk Attachment: Exhibit 1: Agreement For Transfer Or Purchase Of Equipment/Services or For Reimbursement of Training Costs For FY 2015 Urban Areas Security Initiative (UASI)