HomeMy WebLinkAbout09 - Purchase of Police Command Post Vehicle
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NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
March 22, 2016
Agenda Item No. 9
ABSTRACT:
Staff is seeking City Council approval f or the purchase o f one mobile c ommand
p ost vehicle to replace the Police Department’s existing command post vehicle. The
Police Department responds to situations which require this type of mobile/vehicle-
based coordination and command center. The purchase of this vehicle will provide a
higher level of service to the community while reducing costs and staff time for
maintenance of the existing command post vehicle.
RECOMMENDATION:
Approve the purchase of a 2016 Sprinter 3500 Van from Farber Specialty
Vehicles, Incorporated , of Reynoldsburg, Ohio, for a total cost of $147,306, and
authorize the City Manager to execute documents necessary to complete this
purchase.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this purchase. The purchase
of this vehicle will be expensed to the Police Department Internal Service Fund
(PD ISF).
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jay R. Johnson, Chief of Police - 949-644-3701,
jjohnson@nbpd.org
PREPARED BY: Lieutenant Damon Psaros
PHONE: 949-644-3660, dpsaros@nbpd.org
TITLE: Purchase of Police Command Post Vehicle
Purchase of Police Command Post Vehicle
March 22, 2016
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DISCUSSION:
This command post vehicle is a vital component of service delivery for the Newport
Beach Police Department and provides an essential tool to carrying out the Police
Department’s Mission Statement—responding positively to the needs of the community,
striving to provide a safe and healthy environment and managing change and
welcoming the challenge of future problems with creative solutions.
The Fiscal Year 2015-16 budget includes funding for the purchase of a new mobile
command post vehicle to replace the existing vehicle which has greatly surpassed its
recommended service life. In accordance with the City Vehicle/Equipment Replacement
Guidelines (Council Policy F-9), heavy vehicles should normally be replaced after
10 years. The existing command post vehicle was placed into service in 1990 and
has had a 25-year service life.
The budgeted replacement cost of the command post vehicle was $500,000, which is
significantly more than the recommendation of $147,306 for the replacement vehicle.
The new vehicle is smaller in size – especially important with impacted parking at the
police facility. It is also more efficient, multi-mission capable and will provide
increased mobility, which is essential to operations in a beach community. Operation
of the vehicle requires a normal driver’s license classification, unlike the existing
command post vehicle. The new command post is also more versatile, in that it can
be used for a multitude of assignments from DUI checkpoints to detective
investigations, along with daily patrol-related occurrences and activities.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section
15378)of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly
or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Farber Vehicles Build Quotation
Attachment B – Farber Vehicles Equipment Spec Sheet
7052 Americana Parkway
Columbus, OH 43068
Toll Free: (800) 331-3188
Fax: (614) 759-2098
Name:NewPort Beach
Contact:Lt. Damon Psaros
Address:870 Snata Barbara Dr.
City, ST, Zip:Newport Beach, CA 92660
Telephone:949.644.3660
Email:dpsaros@nbpd.org TOTAL $147,306.00
CONTACT DELIVERY SHIPPED VIA F.O.B.TERMS
Rick Armstrong 180 Days Farber Net 30
Quantity Unit Price Total Price
1 BASE PRICE SPRINTER-3500 $98,252.00 $98,252.00
OPTIONS:
INTERIOR OPTIONS
20 Aluminum overhead cabinets in lieu of laminated, 063 aluminum, per foot $120.00 $2,400.00
EXTERIOR OPTIONS
1 Hydraulic leveling and stabilizing jacks $4,807.00 $4,807.00
1 Roof rail for mounting radio antennas w/ weatherproof access hatch to interior $1,155.00 $1,155.00
1 Roof rail, additional, for mounting antennas, eight foot section $442.00 $442.00
1 Trailer hitch and wiring, class III $1,443.00 $1,443.00
AUDIO/VIDEO OPTIONS
1 TV antenna, roof mounted w/ booster $144.00 $144.00
1 Back-up camera system, 7" LCD color monitor $1,233.00 $1,233.00
1 Kramer 8 x 8 matrix switch w/wiring installed $6,256.00 $6,256.00
1 Rear speakers from cab AM/FM/CD, one pair $360.00 $360.00
50 Install customer supplied radios and equipment per hour, (Two radios install in between the seats in cab area.$81.00 $4,050.00
ELECTRONICS
1 CAT 6 network with printer/fax/scanner $6,256.00 $6,256.00
H.V.A.C.
1 Powered reversible roof vent w/ max air cover $433.00 $433.00
0 Roof mounted air conditioner, (One Standard)$938.00 $0.00
GENERATORS & POWER SUPPLIES
0 7.5KW air cooled diesel generator, quiet, compartment installed, remote start.stop,, (One Standard)$6,160.00 $0.00
LOW VOLTAGE OPTIONS
1 Accelle security alarm system, w/ motion sensors $625.00 $625.00
INTERIOR LIGHTING
8 Replace white ceiling lights with combination red / white lights, each $52.00 $416.00
1 LED ceiling light package $2,560.00 $2,560.00
EXTERIOR LIGHTING
2 Kwik-Raze model 800 telescoping tripod, quartz halogen lights, each $1,443.00 $2,886.00
6 Scene lights, quartz halogen, each $216.00 $1,296.00
EMERGENCY LIGHTING
1 LED light package,Whelen, M6 Series, (6), Orion 6" LED light, Freedom Series $5,534.00 $5,534.00
1 Siren, Whelen model 295HF w/ amplifier control center $938.00 $938.00
Non-GSA Option $0.00
1 Swing out 26" TV behind the driver's seat $2,600.00 $2,600.00
1 Electric step on the passenger side slide out $1,820.00 $1,820.00
1 40" TV $1,400.00 $1,400.00
Total $147,306.00
Customer supplied the rack switch.
At each workstation; 2 network, 110V and Video/HDMI
GSA Contract Number
GS-30F-0008N
QUOTATION
ATTACHMENT A
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A
T
T
A
C
H
M
E
N
T
B
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