HomeMy WebLinkAbout11 - Multiple Back-Up Generators Replacement Project – NOC and Acceptance of Contract No. 6011 (15F02/CAP15-0042)11-1
NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
April 12, 2016
Agenda Item No. 11
ABSTRACT:
On June 9, 2015, the City Council awarded Contract No. 6011, Multiple Back-Up
Generators Replacement Project, to Day’s Generator Service (Days), for a total contract
cost of $511,259.00 with a $51,241.00 (10 percent) allowance for contingencies. The
work has been completed and staff now recommends closing out the project.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the
project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Facilities Maintenance 57101-980000-15F02 $541,342.93
Total:$541,342.93
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY:Fong Tse, Assistant City Engineer, ftse@newportbeachca.gov
PHONE:949-644-3321
TITLE:Multiple Back-Up Generators Replacement Project – Notice of
Completion and Acceptance of Contract No. 6011 (15F02/CAP15-
0042)
Multiple Back-Up Generators Replacement Project – Notice of Completion and
Acceptance of Contract No. 6011 (15F02/CAP15-0042)
April 12, 2016
Page 2
11-2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Contract Amount
Final Cost at
Completion
Contingency
Allowance
Actual
Contract
Change
% Due to
Directed
Change
% Due to
Unforeseen
Change
$511,259.00 $541,342.93 10% or less 5.88% 3.41% 2.47%
Allowed Contract Time (days) 120
Actual Time
Under (-) or Over (+)-11
This contract replaced the essentially non-functional back-up generators at Fire Station
No. 1, Fire Station No. 3, and the Lifeguard Headquarters as identified by the City’s
Facilities Maintenance Master Plan, as well as a much needed permanent generator to
provide uninterrupted power to the continuous sump pumps below the Central Library
basement equipment room.
The contract has been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount:$ 511,259.00
Actual cost of bid items constructed:$ 511,259.00
Total change orders:$ 30,083.93
Final contract cost:$541,342.93
Two summary change orders were issued to address a number of directed and
unforeseen items that were not part of the contract documents. These items included
adding an automatic fueling system for the Fire Station No. 3 generator; repairing
deteriorated building wiring and conduits in the vicinity of the electrical panels; replacing
outdated circuit breakers; replacing broken electrical panel cabinets; re-routing buried
utility lines that interfered with the work; constructing and repositioning larger concrete
equipment pads and screen walls to fit the delivered equipment; and connecting the
Newport Pier sewer pumps to the new Lifeguard Headquarters generator.
Due to numerous changed field conditions encountered during the work and the
delayed equipment delivery, 30 working days were added to Day’s contract. Day’s was
able to complete all of the work 11 days ahead of the extended completion deadline.
Multiple Back-Up Generators Replacement Project – Notice of Completion and
Acceptance of Contract No. 6011 (15F02/CAP15-0042)
April 12, 2016
Page 3
11-3
ENVIRONMENTAL REVIEW:
The City Council, at the time of contract award, found this project exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15301 (minor
alteration of existing public facilities with negligible expansion) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have
a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Location Map
WORK LOCATIONS
CD LIFEGUARD HEADQUARTERS
® FIRE STATION NO.1
G) CENTRAL LIBRARY
G) FIRE STATION NO.3
MULTIPLE BACK-UP
GENERATOR REPLACEMENT PROJECT
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6011