HomeMy WebLinkAbout08 - 2014-2015 Streetlight Improvement Project - NOC and Acceptance of Contract No. 5818 (15E01)��WPaRT CITY OF
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City Council Staff Report
May 10, 2016
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Peter Tauscher, Civil Engineer, ptauscher@newportbeachca.gov
PHONE: 949-644-3316
TITLE: 2014-2015 Streetlight Improvement Project - Notice of Completion
and Acceptance of Contract No. 5818 (15E01)
ABSTRACT -
On January 27, 2015, City Council awarded Contract No. 5818, 2014-2015 Streetlight
Improvement Project to Elecnor Belco Electric, Inc. (Belco), for a total contract cost of
$930,484.00 with a $94,516.00 (10 percent) allowance for contingencies. The
contracted work involved the replacement of existing streetlight fixtures with new
energy-efficient LED streetlight fixtures and upgrading existing streetlight circuits. The
required work is now complete and staff requests City Council acceptance and close out
of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
The current adopted budget included sufficient funding for this project. It is being
expensed to the general fund account in the Public Works Department, 15E01 -
Construct -010 -Unassigned.
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2014-2015 Streetlight Improvement Project - Notice of Completion and Acceptance of
Contract No. 5818 (15E01)
May 10, 2016
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$930,484.00
$972,184.19
10% or less
4.5%
-7.2%
11.7%
Allowed Contract Time (days)
195
Actual Time
+0
Under (-) or Over (+)
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the construction contract cost is as follows:
Original Bid Amount: $930,484.00
Actual Cost of Bid Items Constructed: $863,413.40
Total Change Orders: $108,770.79
Final Contract Cost: $972,184.19
The contract replaced 214 existing streetlight fixtures with new energy-efficient LED
streetlight fixtures and upgraded the existing streetlight circuits as part of the City's
Streetlight Replacement Program. The project area included Irvine Avenue from north of
Santiago Road to Tustin Avenue, and a portion of the Westcliff neighborhood. The
contract was completed to the satisfaction of the Public Works Department.
The final construction contract cost was approximately 4.5 percent over the original
contract amount. A majority of the cost increase was caused by the unforeseen need to
locate and accommodate existing utilities previously unknown and discovered during
the construction.
As a result of needing to address unforeseen underground utility conflicts, Belco was
granted an additional 10 working days to complete the project.
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 (replacement of existing facilities involving negligible
expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, because it has no potential to have a significant effect on the
environment.
8-2
2014-2015 Streetlight Improvement Project
NOTICING:
- Notice of Completion and Acceptance of
Contract No. 5818 (15E01)
May 10, 2016
Page 3
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
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ATTACHMENT A
STREETLIGHT CIRCUIT SLD0067 "'
NTS \4
NEWPORT BACK
BAY
I FGFNn
CONSTRUCTION
LIMITS STREETLIGHT CIRCUIT SLD0076 NTS
2014-2015 STREETLIGHT CITY OF NEWPORT BEACH
IMPROVEMENT PROJECT PUBLIC WORKS DEPARTMENT
LOCATION MAP C-5818 5/10/16
15E01 1 OF 2
ATTACHMENT A
I FrFND
CONSTRUCTION
LIMITS
STREETLIGHT CIRCUIT SLD0074
NTS
2014-2015 STREETLIGHT CITY OF NEWPORT BEACH
IMPROVEMENT PROJECT PUBLIC WORKS DEPARTMENT
LOCATION MAP C-5818 5/10/16
15E01 2 OF 2
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