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HomeMy WebLinkAbout0 - AgendaCITY OF NEWPORT BEACH CITY COUNCIL AGENDA STUDY SESSION AND REGULAR MEETING MAY 24, 2016 CITY COUNCIL CHAMBERS - 100 CIVIC CENTER DRIVE, NEWPORT BEACH REGULAR MEETING 4:00 P.M./STUDY SESSION - 4:05 P.M./ JOINT MEETING WITH THE FINANCE COMMITTEE - 4:05 P.M. (SEPARATE AGENDA)/ CLOSED SESSION - CANCELLED/REGULAR MEETING - 7:00 P.M. DIANE B. DIXON, Mayor KEVIN MULDOON, Mayor Pro Tem KEITH D. CURRY, Council Member DUFFY DUFFIELD, Council Member EDWARD D. SELICH, Council Member SCOTT PEOTTER, Council Member TONY PETROS, Council Member DAVE KIFF - City Manager AARON HARP - City Attorney LEILANI BROWN - City Clerk CAROL JACOBS - Assistant City Manager NOTICE TO THE PUBLIC The City provides a yellow sign -in card for those wishing to address the Council to assist in the preparation of the minutes. The cards are available in the lobby of the Council Chambers. Speakers are not required to submit a card as a condition to addressing the Council. If you do fill out the card, please place it in the box at the podium. Any times listed in this agenda are provided as a courtesy and the actual item may be heard either before or after the time given. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach's equipment must be submitted to the City Clerk 24 hours prior to the scheduled City Council meeting. PUBLIC HEARINGS If in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing. This agenda was prepared by the City Clerk and staff reports are available at the City Clerk's Office located at 100 Civic Center Drive, Bay E, 2"d Floor. Staff reports or other written documentation have been prepared or organized with respect to each item of business listed on the agenda. Study Sessions are usually held on the second and fourth Tuesdays of each month at 4:00 pm (subject to change). Regular meetings of the City Council are held on the second and fourth Tuesdays of each month at 7:00 p.m., except in the months of August and December when there will be at least one regular meeting in August and one regular meeting in December. If you have any questions or require copies of any of the staff reports or other documentation regarding any item of business on the agenda, please contact City Clerk staff at (949) 644-3005. The agendas, minutes and staff reports are also available on the City's website: http://www.newportbeachca.gov/CouncilAgendas. The City of Newport Beach's goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Leilani Brown, City Clerk, prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible (949-644-3005 or cityclerk(a.newportbeachca.gov). NEWPORT BEACH CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS - 100 CIVIC CENTER DRIVE, NEWPORT BEACH MAY 24, 2016 REGULAR MEETING 4:00 P.M./STUDY SESSION - 4:05 P.M./ JOINT MEETING WITH THE FINANCE COMMITTEE - 4:05 P.M. (SEPARATE AGENDA)/ CLOSED SESSION - CANCELLED/REGULAR MEETING - 7:00 P.M. REGULAR MEETING ROLL CALL - 4:00 p.m. CURRENT BUSINESS John Wayne Day a) Waive City Council Policy A-6 relating to how a City Council Member may place an item on the regular City Council Meeting Agenda; if waived: b) Adopt Resolution No. 2016-62, A Resolution of the City Council of the City of Newport Beach, California, Recognizing May 26 as John Wayne Day; and c) Determine that the adoption of Resolution No. 2016-62 is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly. III. ADJOURN TO THE JOINT MEETING WITH THE FINANCE COMMITTEE - 4:05 p.m. A. FY 2016-17 Budget Overview, Including Checklist, CIP, and Allocation of Fund Balance from Close of FY 2015-16 (This will be discussed during a Joint Meeting with the Finance Committee - See separate agenda) IV. CALL STUDY SESSION TO ORDER V. CURRENT BUSINESS SS1. Clarification of Items on the Consent Calendar SS2. Presentation Recognizing "Poppy Month" SS3. Presentation by the Waste Not OC Coalition SS4. Pacific Coast Highway Corridor Study: Presentation by the Orange County Transportation Authority (OCTA) Staff from the OCTA will present their analysis and findings relating to a comprehensive study of mobility along PCH between Seal Beach and San Clemente, with a focus on Newport Beach's stretch of PCH. SS5. Traffic and Land Use Issues along Mariners' Mile The stretch of West Coast Highway between Dover Drive and Newport Boulevard, called Mariners' Mile, varies in lanes, speed, and structure. Land uses along Mariners' Mile are in part tied to West Coast Highway, in that the ultimate width of the highway may determine which land uses work best. City Public Works staff will ask for Council and community feedback on the width and lane configurations for the future of Mariners' Mile. VI. PUBLIC COMMENTS The City provides a yellow sign -in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Council. If the optional sign -in card has been completed, it should be placed in the box provided at the podium. The City Council of Newport Beach welcomes and encourages community participation. Public comments are invited on items listed on the agenda and non -agenda items. Speakers must limit comments to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Council has the discretion to extend or shorten the time limit on agenda or non -agenda items. City Council Meeting May 24, 2016 Page 2 VII. RECESS VIII. RECONVENE AT 7:00 P.M. FOR REGULAR MEETING IX. ROLL CALL X. PLEDGE OF ALLEGIANCE - Girl Scout Troop 2917 XI. INVOCATION XII. PRESENTATIONS Recognition of "John Wayne Day," Including Presentation/Comments by Board of Supervisor Michelle Steel (If approved earlier in the afternoon/short recess after) XIII. NOTICE TO THE PUBLIC The City provides a yellow sign -in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Council. If the optional sign -in card has been completed, it should be placed in the box provided at the podium. The City Council of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Council has the discretion to extend or shorten the time limit on agenda or non -agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. XIV. CITY COUNCIL ANNOUNCEMENTS (NON -DISCUSSION ITEM) EVLILTi F_Ai9=1:4aT l:lRH[d6l1JZ[a]InLTi14LTil31:41.1_1T1:W_F1:4 4 BID110i:3Q7w_Ia4OZ0],61 I_\11jIII] N 4FTITO4Z111_1 Limitation on Debt Issuance as a Percentage of City General Revenue Fund, Non -Callable Debt: Charter Amendment (Peotter) Dog Beach (Curry) XVI. PUBLIC COMMENTS ON CONSENT CALENDAR This is the time in which Council Members may pull items from the Consent Calendar for discussion (Items 2 - 12). Public comments are invited on Consent Calendar from members of the audience. Speakers must limit comments to three (3) minutes. Before speaking, please state your name for the record. If any item is removed from the Consent Calendar by a Council Member, members of the public are invited to speak on each item for up to three (3) minutes per item. All matters listed under Consent Calendar are considered to be routine and will all be enacted by one motion in the form listed below. Council Members have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Council votes on the motion unless members of the City Council request specific items to be discussed and/or removed from the Consent Calendar for separate action. XVII. CONSENT CALENDAR READING OF MINUTES AND ORDINANCES 2. Minutes for the May 10, 2016 Study Session and Regular Meeting Waive reading of subject minutes, approve as written, and order filed. City Council Meeting May 24, 2016 Page 3 3. Reading of Ordinances Waive reading in full of all ordinances under consideration, and direct the City Clerk to read by title only. RESOLUTIONS FOR ADOPTION 4. Resolution of Intention to Renew the Corona del Mar Business Improvement District and Levy Assessments in Fiscal Year 2016-2017 a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; b) Approve the Corona del Mar Business Improvement District Fiscal Year 2015-2016 Annual Report; and c) Adopt Resolution No. 2016-63, A Resolution of the City Council of the City of Newport Beach, California, Declaring its Intention to Renew the Corona del Mar Business Improvement District and Levy Assessments for the Fiscal Year of July 1, 2016 to June 30, 2017, and Fix the Time and Place of a Public Hearing for June 14, 2016. 5. Resolution of Intention to Renew the Newport Beach Restaurant Association Business Improvement District and Levy Assessments in Fiscal Year 2016-2017 a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; b) Approve the Newport Beach Restaurant Association Business Improvement District Fiscal Year 2015-2016 Annual Report; and c) Adopt Resolution No. 2016-64, A Resolution of the City Council of the City of Newport Beach, California, Declaring its Intention to Renew the Newport Beach Restaurant Association Business Improvement District and Levy Assessments for the Fiscal Year of July 1, 2016 to June 30, 2017, and Fix the Time and Place of a Public Hearing for June 14, 2016. 6. Establish a Trial Anchorage Area West of Lido Isle — Harbor Commission Recommendation a) Find the approval of this resolution exempt from the California Environmental Quality Act ("CEQA") pursuant to: (1) Section 15303 because it involves the construction and location of limited numbers of new small facilities, which are four buoys with weights and associated hardware; (2) Section 15304 minor alteration of water in Newport Harbor through the placement of a temporary anchorage area; (3) Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); and (4) Section 15061(b)(3) because it has no potential for causing a significant effect on the environment, of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly; and b) Adopt Resolution No. 2016-65, A Resolution of the City Council of the City of Newport Beach, California, Authorizing the Establishment of a Temporary Trial Anchorage in the Newport Harbor Turning Basin. CONTRACTS AND AGREEMENTS 7. Approval and Award of Copier Maintenance Contract a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Authorize the Mayor and City Clerk to sign a five-year contract with Sema, Inc. for copier maintenance services in the amount of $314,116.26. City Council Meeting May 24, 2016 Page 4 8. Professional Services Agreement to Develop a Revitalization Master Plan for Mariners' Mile a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; b) Award Professional Services Agreement to PlaceWorks in the amount of $206,922, and authorize the Mayor and the City Clerk to execute the contract; and c) Approve Budget Amendment No. 16BA-041 transferring $64,610 from Services Professional & Technical NOC (Account No. 0105042-811008) to the Mariners' Mile Highway Configuration/Land Use Review (Account No. 01001928-980000-15T06); and transferring $51,770 from City Manager Professional Services (Account No. 01020005-811008) to the Mariners' Mile Highway Configuration/Land Use Review (Account No. 01001928-980000-15T06). 9. Agreement for the Purchase of a CNG 3 -Axle Dump Truck a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Approve an agreement for the purchase of one CNG -powered, 3 -axle dump truck from Los Angeles Truck Centers, LLC dba Los Angeles Freightliner for a total cost of $228,917.02, and authorize the Mayor and City Clerk to execute the agreement. MISCELLANEOUS 10. Update on Water Use and Conservation Efforts April 2016 a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Receive and file. 11. 2015 Urban Water Management Plan a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; b) Receive the draft Urban Water Management Plan for review; and c) Set the date of June 14, 2016 for a public hearing. 12. Set Public Hearing Date to Adopt Fiscal Year 2016-2017 Budget a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Schedule a public hearing of the City's Proposed Budget for Fiscal Year 2016-2017 on June 14, 2016, and direct the City Clerk to publish a notice of said hearing in accordance with Section 1102 of the Newport Beach Charter. ACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR THOSE ITEMS REMOVED XVIII. ITEMS REMOVED FROM THE CONSENT CALENDAR XIX. PUBLIC COMMENTS ON NON -AGENDA ITEMS Public comments are invited on non -agenda items generally considered to be within the subject matter jurisdiction of the City Council. Speakers must limit comments to three (3) minutes. Before speaking, please state your name for the record. City Council Meeting May 24, 2016 Page 5 XX. ORAL REPORTS FROM CITY COUNCIL ON COMMITTEE ACTIVITIES XXI. CURRENT BUSINESS 13. Cameo Shores Pavement Reconstruction - Award of Contract No. 5891 (15R02) a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (replacement of existing facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment; b) Approve the project plans and specifications; c) Award Contract No. 5891 to All American Asphalt for the total bid price of $3,363,363.00 and authorize the Mayor and City Clerk to execute the contract; d) Establish a contingency of $336,000.00 (approximately 10 percent) to cover the cost of unforeseen work not included in the original contract; and e) Approve Budget Amendment No. 16BA-042 transferring $233,000.00 from project savings from 12201-980000-13R20 (Campus Dr, San Joaquin Hills Rd Overlay project) to Account No. 12201-980000-15R02 (Cameo Shores Pavement Reconstruction project); and transferring project savings as follows: $42,000 from 12101-980000-15R12 (Bay Ave Area Pavement Rehabilitation project); $49,000 from 12101-980000-15R03 (Sidewalk, Curb and Gutter program); and $269,000 from 12101-9800000-15R11 (15th St, Balboa Blvd Reconstruction project) to Account No. 12101-980000-15R02 (Cameo Shores Pavement Reconstruction project). 14. Petition Certification for Proposed Underground Assessment District Nos. 114 (Area Bounded by: Tustin Avenue / 15th Street / Irvine Avenue and Cliff Drive) and 114b (Area Bounded by: Riverside Avenue / 15th Street / Tustin Avenue and Cliff Drive) and Approval of Professional Services Agreement with Harris and Associates, Inc. (continued from May 10, 2016) Should City Council waive current petition percentage guidelines and undertake a ballot vote as requested by the proponents of Assessment District Nos. 114 and 114b, then: a) Adopt Resolution No. 2016-56, A Resolution of the City Council of the City of Newport Beach, California, Accepting Petition of Assessment District No. 114; b) Adopt Resolution No. 2016-57, A Resolution of the City Council of the City of Newport Beach, California, Accepting Petition of Assessment District No. 114b; c) Approve Budget Amendment 16BA-040 appropriating the amount of $65,000, apportioned to Assessment District No. 114 in Account No. 66402-941006 and $50,000, apportioned to Assessment District No. 114b in Account No. 66502-941006 for assessment engineering services. Should these Assessment District(s) fail to form, these expenditures will be covered by the General Fund; and d) Approve a Professional Services Agreement (PSA) for engineering services for Assessment Districts Nos. 114 and 114b with Harris and Associates, Inc., at a not -to -exceed price of $115,000, and authorize the Mayor and City Clerk to execute the Agreement on a form approved by the City Attorney. XXII. MOTION FOR RECONSIDERATION A motion to reconsider the vote on any action taken by the City Council at either this meeting or the previous meeting may be made only by one of the Council Members who voted with the prevailing side. XXIII. ADJOURNMENT - In memory of James (Jimmy) Emmi Testimony given before the City Council is recorded. The timing light will turn yellow when the speaker has one minute left. The timing light will turn red when the speaker has 10 seconds left. PLEASE TURN CELL PHONES OFF OR SET IN SILENT MODE.