HomeMy WebLinkAbout28 - Irvine Avenue Pavement and Median Rehabilitation — Award of Contract No. 5869 (15R16)P0 m CITY OF
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cl't City Council Staff Report
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June 14, 2016
Agenda Item No. 28
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer,
acastanon@newportbeachca.gov
PHONE: 949-644-3314
TITLE: Irvine Avenue Pavement and Median Rehabilitation — Award of
Contract No. 5869 (15R16)
ABSTRACT:
Staff has received five construction bids for the Irvine Avenue Pavement and Median
Rehabilitation project and is requesting City Council's approval to award the contract to
All American Asphalt.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Class 2 Section 15301(c) (minor alterations of existing public facilities
involving negligible expansion of capacity) of the CEQA Guidelines, California Code
of Regulations, Title 14, Chapter 3, because it has no potential to have a significant
effect on the environment;
b) Approve the project drawings and specifications;
c) Upon approval of the necessary programmed project funding with the adoption of
the FY16/17 Capital Improvement Budget, award Contract No. 5869 to All American
Asphalt for the total bid price of $1,662,662.00, and authorize the Mayor and the City
Clerk to execute the contract; and
d) Establish an amount of $165,000.00 (10 percent) to cover the cost of unforeseen
work not included in the original contract.
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Irvine Avenue Pavement & Median Rehabilitation —
Award of Contract No. 5869 (15R16)
June 14, 2016
Page 2
FUNDING REQUIREMENTS:
Upon approval of the FY 2016/17 Capital Improvement Program (CIP) budget, sufficient
funding is available in the following accounts for the award of this contract. The following
funds will be expensed:
Account Description
General Fund
Gas Tax
Neighborhood Enhancement
Proposed uses are as follows:
\/Pnrinr
All American Asphalt
All American Asphalt
GMU Geotechnical, Inc.
Various
DISCUSSION:
Account Number Amount
01001927-980000-15R16 $ 495,662.00
12101-980000-15R16 $ 855,670.00
53601-980000-15R16 $ 500,000.00
Total: $ 1,851,332.00
Purpose
Construction Contract $
Construction Contingency $
Geotechnical Services $
Printing & Incidentals $
Total: $
Amount
1,662,662.00
165,000.00
22,670.00
1.000.00
1,851,332.00
At 10 a.m. on May 11, 2016, the City Clerk opened and read the following electronic
bids for this project:
1119797:9C7
Low
All American Asphalt
2
Excel Paving
3
Hillcrest Contracting, Inc.
4
Sequel Contractors, Inc.
5
Kasa Construction, Inc.
TOTAL BID AMOUNT
$1,662,662.00
$1,759,488.60
$1,895,354.80
$1,910,198.40
$1,954,728.50
The low bid amount is 2 percent below the engineer's estimate of $1,700,000.00. The
low bidder, All American Asphalt, possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for the City of Newport
Beach and other public agencies.
Work necessary to complete this contract consists of distributing construction notices to
affected businesses and residents, construction surveying, removing existing pavement,
reconstructing sidewalk, curb and gutter, curb access ramps, landscape and irrigation,
adjusting utility and survey facilities and overlaying Irvine Avenue with new asphalt
concrete, and other incidental items of work necessary to complete the work in place.
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Irvine Avenue Pavement & Median Rehabilitation —
Award of Contract No. 5869 (15R16)
June 14, 2016
Page 3
Pursuant to the contract specifications, the Contractor will have 240 consecutive
working days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (c) (minor alterations of
existing public facilities involving negligible expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A - Location Map
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X40
IRVINE AVENUE PAVEMENT &
MEDIAN REHABILITATION
LOCATION MAP
Cid. v C3
UPPER
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-5869 1 06/14/16
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