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City Council Staff Report
June 28, 2016
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Dave Kiff, City Manager - 949-644-3001,
dkiff@newportbeachca.gov
Barbara J. Salvini, Human Resources Director
949-644-3259, bsalvini@newportbeachca.gov
PREPARED BY: Maggie Williams-Dalgart, Senior Human Resources Analyst,
mwilliams-dalgart@newportbeachca.gov
PHONE: 949-644-3337
TITLE: Memorandum of Understanding with the Part Time Employees
Association of Newport Beach
On June 14, 2016, the Tentative Agreement between the City of Newport Beach and
the Part Time Employees Association of Newport Beach (PTEANB) was submitted for
City Council and community review. The terms of the Tentative Agreement and
estimated cost of the three and one-half year contract was provided to provide greater
transparency in the labor negotiations process. The full and complete Memorandum of
Understanding (MOU) with PTEANB for the period July 1, 2015 through December 31,
2018, includes changes to wages, benefits, and other terms and conditions of
employment that are subjects of collective bargaining as required under the Meyers-
Milias-Brown Act, California Government Code sections 3500-3510. This MOU is
presented for City Council's approval/adoption (or rejection), and is the final step in the
meet and confer process with PTEANB. (Attachment B)
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or
indirectly; and
b) Adopt Resolution No. 2016-84, A Resolution of the City Council of the City of
Newport Beach, California, Adopting the Memorandum of Understanding between
the City of Newport Beach and the Part Time Employees Association of Newport
Beach and Establishing Salary Ranges for Certain Represented and Unrepresented
Part -Time Positions, for the period July 1, 2015 through December 31, 2018.
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MOU with the Part Time Employees Association of Newport Beach
June 28, 2016
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FUNDING REQUIREMENTS:
The estimated cost of the three and one-half year agreement with PTEANB was
provided on June 14, 2016, and is resubmitted as Attachment D. The cost to implement
the provisions in FY16-17 is estimated to be approximately $94,000. There are sufficient
funds in the FY16-17 budget to cover the impact of the anticipated changes.
DISCUSSION:
Depending on their job assignment, City of Newport Beach part-time employees
typically work anywhere from 10 to 35 hours per week. Certain part-time employees
become PTEANB members when they work at least 1,000 hours in a fiscal year. The
PTEANB is an exclusively recognized bargaining unit representing approximately 65
part-time employees, primarily from the Recreation and Senior Services Department,
Library Services, and the Police Department.
The City's contract with PTEANB expired July 1, 2015. Negotiations with the group
began on March 4, 2016 and concluded on May 26, 2016. Topics discussed during
negotiations included wage adjustments, increasing costs of pension obligations to the
California Public Employees Retirement System (PERS), and healthcare obligations
under the Federal Affordable Care Act (ACA). To address the pension obligation,
PTEANB members have agreed to contribute another .65 percent towards their
retirement benefit. PTEANB members, along with the City's other non -safety groups,
will be contributing 13 percent of their "PERSable" compensation towards their
retirement benefit. In addition, PTEANB agreed to restructure the cafeteria plan to
reduce costs and allow for more streamlined reporting under the ACA.
The Memorandum of Understanding between the City and PTEANB includes the
following salient provisions:
• Term of three and one-half years, from July 1, 2015, through December 31, 2018
• Wage adjustments
o July 1, 2016 -
2.65%
o July 1, 2017 -
2.00%
o July 1, 2018 -
1.50%
• A restructuring of the cafeteria/medical benefit, creating a tiered benefit based on
date of enrollment in the bargaining unit and healthcare coverage eligibility under
the ACA
o Tier 1 — employees who work thirty or more hours per week will be eligible
for a cafeteria allowance between $550 - $775 per month
o Tier 2 — employees who work less than thirty hours per week and are
PTEANB eligible prior to July 1, 2016, will receive a cafeteria allowance
between $3.25 - $4.25 per hour
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MOU with the Part Time Employees Association of Newport Beach
June 28, 2016
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o Tier 3 — employees new to PTEANB after July 1, 2016, and who work less
than thirty hours per week, will not receive a cafeteria allowance
• A reduction in the cafeteria opt -out benefit (applies to employees grandfathered
with the benefit under prior contract)
• Clarification language regarding Night Standby pay for Library Department staff and
formalized language concerning salary step adjustments for part-time staff in the
Recreation and Senior Services Department
In addition to the 65 part-time PTEANB members, the City employs approximately 260
unrepresented part-time employees (excluding seasonal lifeguards), who typically work
less than 1,000 hours in a fiscal year and receive limited benefits as required by law. It
has been City practice to adjust the salary ranges for these part-time positions
simultaneously with the adjustments provided to PTEANB. This is done to ensure pay
rates are equitable, competitive, and compliant with City policies and Federal and State
laws and regulations. To provide for consistency in pay practices among part-time
positions, it is proposed the adjustments for PTEANB be applied to unrepresented part-
time employees as provided in Attachment C, Salary Ranges for Part -Time
Classifications.
The estimated cost of the MOU with PTEANB, as well as the cost of the salary
adjustments for designated part-time positions for FY16-17 and future years is included
in Attachment D. Costs are itemized by salary, pension, and cafeteria benefit, and
include employee offsets, such as increased employee pension contributions and
savings to the City based on reductions to the cafeteria plan benefit.
In accordance with PTEANB ratification procedures, the majority of unit members voted
to approve the new MOU. The agreement will not become effective, per Government
Code §3505.1, until the governing body, i.e., City Council, takes action to adopt it. If the
City Council approves adoption of the Memorandum of Understanding with PTEANB,
Human Resources and Finance Department staff will work to implement the provisions
as soon as practicable. The proposed changes to the MOU are noted in italics and the
comprehensive MOU and cost analysis of the complete contract, if approved, will be
published online.
City staff would like to thank the PTEANB leadership for the collaborative and respectful
way in which they approached these negotiations and appreciate their willingness to
come to the table to address key issues, including pension reform and cafeteria benefit
changes. These are challenging times for city governments and an effective partnership
between the City and its bargaining units remains vital in continuing to provide the
community with excellent services.
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MOU with the Part Time Employees Association of Newport Beach
June 28, 2016
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ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A - Resolution No. 2016-84 Adopting a MOU with PTEANB and
Establishing Part -Time Salary Ranges
Attachment B - 2015-18 MOU with PTEANB
Attachment C - Salary Ranges for Part -Time Classifications
Attachment D - Estimated Cost of 3'/2 Year Contract with PTEANB
ME
Attachment A
RESOLUTION NO. 2016-84
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH
ADOPTING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
NEWPORT BEACH AND THE PART TIME EMPLOYEES ASSOCIATION OF
NEWPORT BEACH AND ESTABLISHING SALARY RANGES FOR CERTAIN
REPRESENTED AND UNREPRESENTED PART-TIME POSITIONS
WHEREAS, the City Council of the City of Newport Beach previously adopted
Resolution No. 2001-50, the "Employer -Employee Relations Resolution," pursuant to
the authority contained in the Meyers-Milias-Brown Act, Government Code §3500; and
WHEREAS, the City of Newport Beach supports effective communication and
collaborative working relationships with its employee associations to promote improved
relations while balancing good management practices; and
WHEREAS, the City of Newport Beach previously entered into a Memorandum
of Understanding with the Part Time Employees Association of Newport Beach
(PTEANB) for the period September 3, 2013 through June 30, 2015; and
WHEREAS, representatives from the City of Newport Beach and the PTEANB
have met and conferred in good faith and reached a Tentative Agreement on wages,
benefits, and other terms and conditions of employment; and
WHEREAS, the Tentative Agreement and estimated cost to implement a
successor Memorandum of Understanding with the PTEANB was submitted for City
Council and public review on June 14, 2016; and
WHEREAS, the City Council of the City of Newport Beach desires to replace the
Memorandum of Understanding between the City of Newport Beach and the PTEANB
by adopting a Memorandum of Understanding for the period of July 1, 2015, through
December 31, 2018;
WHEREAS, in order to attract, retain and remain competitive in the job market,
salary adjustments for unrepresented part-time positions have historically been tied to
salary adjustments for part-time positions represented by PTEANB;
WHEREAS, the City Council of the City of Newport Beach desires to maintain
the historical salary relationship between represented and unrepresented part-time
positions, and establish salary ranges for certain part-time positions.
NOW, THEREFORE, the City Council of the City of Newport Beach hereby
resolves as follows:
Section 1: The recitals provided above are true and correct and are
incorporated into the operative part of this resolution.
Section 2: Wages, hours, fringe benefits and other terms and conditions of
employment for employees represented by the PTEANB shall be provided in
accordance with the provisions of the attached Memorandum of Understanding
(Attachment B).
Section 3: The term of the Memorandum of Understanding shall be for 42
months, commencing retroactively to July 1, 2015, and remaining in full force and effect
through December 31, 2018.
Section 4: Salary ranges for certain represented and unrepresented part-time
positions for the period July 1, 2016 through December 31, 2018, including positions
represented by PTEANB, shall be as provided in Attachment C.
Section 5: The City's Salary Schedule shall be modified so as to be consistent
with this Resolution.
Section 6: If any section, subsection, sentence, clause or phrase of this
resolution is, for any reason, held to be invalid or unconstitutional, such decision shall
not affect the validity or constitutionality of the remaining portions of this resolution. The
City Council hereby declares that it would have passed this resolution, and each
section, subsection, clause or phrase hereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses and phrases be declared invalid or
unconstitutional.
Section 7: The City Council finds the adoption of this resolution is not subject to
the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the
activity will not result in a direct or reasonably foreseeable indirect physical change in
the environment) and 15060(c)(3) (the activity is not a project as defined in Section
15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly
or indirectly.
Section 8: This resolution shall take effect immediately upon its adoption by the
City Council, and the City Clerk shall certify the vote adopting the resolution.
ADOPTED this day of , 2016.
Diane B. Dixon
Mayor
ATTEST:
Leilani I. Brown
City Clerk
.ol
Attachment B
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF NEWPORT BEACH AND
THE PART TIME EMPLOYEES ASSOCIATION OF NEWPORT BEACH
This MEMORANDUM OF UNDERSTANDING (hereinafter referred to as "MOU") is
entered into with reference to the following:
PREAMBLE
1. The Part Time Employees Association of Newport Beach ("PTEANB" or
"Association"), a recognized employee organization, and the City of Newport
Beach ("City"), a municipal corporation and charter city, have been meeting and
conferring, in good faith, with respect to wages, hours, fringe benefits and other
terms and conditions of employment.
2. PTEANB representatives and City representatives have reached an agreement
as to wages, hours and other terms and conditions of employment as provided in
this Memorandum of Understanding (MOU) for the period from July 1, 2015
through December 31, 2018.
3. This MOU, upon approval by PTEANB and the Newport Beach City Council,
represents the total and complete understanding and agreement between the
parties regarding all matters within the scope of representation. Except as limited
herein, the City retains all management rights as set forth in the Meyers-Milias-
Brown Act and Resolution No. 2001-50.
SECTION 1. — General Provisions
A. Recognition
In accordance with the provisions of the Charter of the City of Newport Beach,
the Meyers-Milias-Brown Act of the State of California and the provisions of the
Employer -Employee Relations Resolution No. 2001-50, the City acknowledges
that PTEANB is the majority representative for the purpose of meeting and
conferring regarding wages, hours and other terms and conditions of
employment for part-time employees in those classifications specified in Exhibit
"A" and meeting the following recognition requirements.
1. Recognition will continue for all employees recognized as of date of
adoption of this MOU; thereafter, employees will become eligible for
recognition after working a cumulative total of 1,000 hours in any fiscal
year.
2. Recognition for unit membership may also occur whenever the City
determines it is mandated by State or Federal law to provide Minimum
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PTEANB MOU 2015-2018
M
Essential Coverage, as defined by the Federal Affordable Care Act.
3. Once eligible for recognition, employees remain covered under the MOU
regardless of the number of hours subsequently worked.
B. Duration of Memorandum
Except as specifically provided otherwise, any ordinance, resolution or action of
the City Council necessary to implement this MOU shall be considered effective
as of July 1, 2015. This MOU shall remain in full force and effect until December
31, 2018, and the terms and conditions of this MOU shall continue after the date
of expiration of this MOU in the event the parties have not yet agreed upon a
successor MOU.
The terms and conditions of this MOU shall prevail over conflicting provisions of
the Newport Beach City Charter, the ordinances, resolutions and policies of the
City of Newport Beach, and Federal and State statutes, rules and regulations
which either specifically provide that agreements such as this prevail, confer
rights which may be waived by any collective bargaining agreement, or are,
pursuant to decisional or statutory law, superseded by the provisions of an
agreement similar to this MOU.
C. Employee Data and Access
Upon request, each July the City shall provide PTEANB a regular list of all unit
members including name, department, and job title.
D. Conclusiveness
This MOU contains all of the covenants, stipulations, and provisions agreed upon
by the parties. Therefore, for the life of this MOU, neither party shall be
compelled to meet and confer concerning any issue contained herein.
11111ir156TOlf : •N .
Any agreement, alteration, understanding, variation, or waiver or modification of
any of the terms or provisions of this MOU shall not be binding upon the parties
unless contained in a written document executed by authorized representatives
of the parties.
F. Subcontracti
As provided in the Employer -Employee Relations Resolution No. 2001-50, the
City shall determine the manner in which City services are to be provided,
including whether the City should provide services directly or contract out work,
including work that is currently being performed by Association members. In the
PTEANB MOU 2015-2018
event the City introduces a plan to outsource services to achieve greater
efficiency and/or cost savings, and upon request by the Association, the City
shall meet and confer with Association representatives to discuss the impact of
the City's decision to contract out work, prior to contracting out such services.
The City shall retain sole authority to decide whether or not to contract out work,
including work that is currently being performed by Association members. This
provision shall not limit the City's authority to enter into such an agreement for
any City services.
G. Savings
Should any part of this MOU be rendered or declared illegal or invalid by
legislation, decree of court of competent jurisdiction or other established
governmental administrative tribunal, such invalidation shall not affect the
remaining portions of this MOU.
SECTION 2. — Compensation
A. Pay for Time Worked
1. Salary Adjustments
Effective the pay period including July 1, 2016, base salaries will be
increased by 2.65%
Effective the pay period including July 1, 2017, employee base salaries
will be increased by 2.0%.
Effective the pay period including July 1, 2018, employee base salaries
will be increased by 1.5%.
Notwithstanding the above adjustments, the top step pay rate of Police
Reserve Officer shall be, at a minimum, equal to Step 1 of Police Officer.
2. Compensation for Overtime - Normal Overtime
Normal overtime is defined as any scheduled hours worked in excess of
the basic work week. For the purposes of this section, the basic work
week is 40 hours, or as determined by the Department Director and
approved by the City Manager, which occurs between a fixed and
regularly recurring period of 168 hours - 7 consecutive 24 hour periods -
beginning at 0001 on Saturday and ending at midnight the following
Friday.
Definition of Hours Worked - Hours worked are defined as hours which
employees are required to be performing their regular duties or other
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PTEANB MOU 2015-2018
Wei
duties assigned by the City.
Normal overtime for all non-exempt employees shall be paid at one -and -
one -half (1-1/2) times the regular rate of pay, as provided under City policy
and in compliance with applicable State and Federal laws or regulations.
3. Assignment Pay (New)
Niaht Shift Differential:
Police Department Staff.- Unit members assigned to the Police
Department shall be eligible for Night Shift Differential of $1.50 per
hour, payable for each regularly scheduled hour worked between
6:00 p.m. and 6:00 a.m.
Library Staff.- Unit members assigned to the Library Department
shall be eligible for Night Shift Differential of $1.00 per hour,
payable for each regularly scheduled hour worked after 5:00 p.m.
Overtime worked either as an extension of an assigned shift or scheduled
as an overtime shift shall not qualify the employee for Night Shift
Differential.
Matron Pay: Female Police Department employees assigned matron
duties shall receive one (1) hour straight time pay for each shift matron
duties are performed. The employee must work a minimum shift of eight
(8) hours to be eligible.
Bilingual Pay: Employees certified as bilingual (Spanish) shall be eligible
to receive seventy-five cents ($0.75) per hour in bilingual pay. The
certification process will confirm the employee is fluent at the appropriate
conversational level in speaking Spanish. Employees certified shall
receive bilingual pay the first full pay period following certification.
Additional languages may be considered upon Department Director
determination of the benefit to the City and upon approval by the Human
Resources Director.
SECTION 3. — Fringe Benefits
A. Cafeteria Plan
The City has implemented an IRS qualified Cafeteria Plan. Employees shall
have the option of allocating Cafeteria Plan contributions towards the City's
existing medical insurance as program rules allow. Employees shall be allowed
to change coverages in accordance with plan rules and during regular open
enrollment periods. For employees enrolled in medical plans, the cafeteria
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PTEANB MOU 2015-2018
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amount is inclusive of the PERS designated minimum medical insurance
contribution. Employees waiving medical coverage and eligible for opt -out
benefits described below must provide proof of other group coverage in order to
receive the cafeteria benefit.
Cafeteria Plan — 3 Benefit Tiers
From July 2015 through December 2016, for PTEANB employees enrolled in a
City medical plan, the City's contribution toward the cafeteria benefit shall be
$4.50 per hour worked, to a maximum of 64 hours per pay period. Employees
who became PTEANB members on or before June 30, 2014, and who "opt out"
by providing proof of other group coverage, shall be eligible for a cafeteria benefit
of $3.75 per hour worked, to a maximum of 64 hours per pay period.
Effective January 1, 2017, the City shall adopt a 3 Tiered Cafeteria benefit
structure. Tier eligibility is based on the date of enrollment into the PTEANB and
health coverage requirements set forth by the Federal Affordable Care Act
(hereinafter referred to as "the Act".)
991VA i
Criteria: Tier 1 benefits are available to unit members to whom the City must offer
affordable health coverage as required by the Act. Under the Act's current
definition, eligible unit members in this group work an average of 30 hours or
more per week as determined by the City's look -back measurement method for
determining employee eligibility for health coverage. Unit members found to be
eligible using the look -back measurement will be offered Tier 1 benefits the
following January. Eligibility may also occur when otherwise mandated under the
Act.
Tier 1 - Group A: This benefit level applies to employees who first enrolled
as PTEANB members prior to July 1, 2014 and work 30 hours or more per
week. Effective January 1, 2017, the City shall provide a cafeteria benefit
of $775 per month for these members. Each year, in order to meet
Minimum Essential Coverage (MEC) guidelines as established by the Act,
the City shall identify the portion of the cafeteria benefit that is allocated to
medical -only coverage. The remaining portion of the cafeteria benefit may
be used toward the purchase of additional medical coverage or be
payable to the employee as taxable cash back. For example, in 2016, the
MEC is $400 per month and the City would identify $400 per month to
medical -only coverage. Employees enrolled in medical plans would be
eligible to receive $400 towards medical -only and $375 for the purchase of
additional medical coverage or payable as taxable cash back. The
amounts allocated to medical -only versus other benefits/cash back may
adjust annually in order for the City to meet its obligation to meet MEC
requirements.
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PTEANB MOU 2015-2018
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Tier 1 - Group B: This benefit level applies to employees who first
enrolled as PTEANB members on or after July 1, 2014 and work 30 hours
or more per week. Effective January 1, 2017, the City shall provide a
cafeteria benefit of $550 per month toward medical benefits. This amount
is allocated to medical benefits only to meet the MEC. No portion of the
cafeteria benefit is payable to the employee as taxable cash back. There
is no "opt out" cash benefit for eligible unit members who waive coverage.
Should the Minimum Essential Coverage exceed $550 per month, the City
shall adjust the monthly benefit to comply with the MEC threshold.
TIER 2
Criteria: Tier 2 benefits are available to employees who first enrolled as PTEANB
members prior to July 1, 2016 and to whom the City is not required by the Act to
offer affordable health coverage. In accordance with the Act's current definition,
unit members in Tier 2 work an average of less than 30 hours per week as
determined by the City's look -back measurement method for determining
employee eligibility for health coverage.
Tier 2 - Group A: For Tier 2 unit members who are enrolled in a City
medical plan effective January 1, 2017, the City will provide a cafeteria
benefit of $4.25 per hour for each hour worked, to a maximum of 60 hours
per pay period. Use of paid leave shall be considered as time worked for
the purpose of continuing the $4.25 per hour benefit.
Tier 2 - Group B: (1) Tier 2 employees who first enrolled as PTEANB
members prior to July 1, 2014 and who waive medical coverage, effective
January 1, 2017, shall receive from the City an "opt out" cafeteria benefit
of $3.25 per hour worked, to a maximum of 60 hours per pay period. Paid
leave shall not be considered as time worked for the purpose of continuing
the $3.25 per hour benefit. (2) There is no "opt out" benefit for employees
who waive medical coverage and who became PTEANB members on or
after July 1, 2014.
TIER 3
Tier 3 applies to employees who first enrolled as PTEANB members on or after
July 1, 2016 and to whom the City is not required by the Act to offer affordable
health coverage. In accordance with the Act's current definition, unit members in
Tier 3 work an average of less than 30 hours per week as determined by the
City's look -back measurement method for determining employee eligibility for
health coverage. Unit members in Tier 3 do not receive any cafeteria benefit.
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PTEANB MOU 2015-2018
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B. Healthcare Reform
The parties recognize that certain State and Federal laws, programs, and
regulations, including the Affordable Care Act, may impact future medical plan
offerings. Either party may request to reopen discussions regarding medical
insurance for the purpose of discussing alternative approaches and proposals to
providing healthcare coverage. In addition, should State or Federal laws
concerning taxation of healthcare benefits change, the parties agree to meet and
discuss the impact of such change.
C. Pay for Leave
The City implemented a Flex Leave program in which employees receive pay for
leave credits for each hour worked at the rate of .04 hours for each hour worked.
Credits will be placed in an individual Flex Leave bank for each employee and will
be subject to being paid out upon bi-weekly request, only to the extent that an
employee has earned such credits. The maximum accrual of pay for leave hours
will be one hundred (100) hours. Once an employee reaches the maximum
accrual rate, Flex Leave will stop accruing until the employee's balance falls
below 100 hours.
D. Jury Duty
PTEANB employees legally required to serve as a juror, and who provide
appropriate documentation, shall be eligible for leave with pay for jury service
occurring only during the employee's regularly scheduled shift, and as provided in
the City of Newport Beach Employee Policy Manual.
E. Retirement Benefit
1. PERS Retirement
The City contracts with the California Public Employees Retirement
System (PERS) to provide retirement benefits for its Miscellaneous
employees. Pursuant to prior agreements and state mandated reform, the
City has implemented first, second and third tier retirement benefits:
Tier 1: For employees hired by the City and enrolled in PERS on or
before November 23, 2012, the retirement formula shall be the 2.5% 55
calculated on the basis of the single highest year.
Tier 2: For employees first hired by the City and enrolled in PERS
between November 24 and December 31, 2012, or hired on or after
January 1, 2013 and are current members of the retirement system, as
defined in Public Employees Pension Reform Act, the retirement formula
shall be 2%(a-)60 calculated on the average 36 highest months' salary.
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PTEANB MOU 2015-2018
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Tier 3: For employees first eligible for the PERS benefit on or after
January 1, 2013, and who do not meet the Tier 2 criteria, the retirement
formula shall be 2%(@62 calculated on the average 36 highest months'
salary.
2. Employee Contributions
PTEANB employees will continue to pay the statutory normal member
contribution for all Tiers. Employee retirement contributions referenced
below that are in addition to the normal PERS Member Contribution will be
made on a pre-tax basis through payroll deduction, to the extent allowable
by the government tax code. It is recognized that these payments will not
be reported to PERS as contributions toward either the member or
employer rate, as provided under GC Section 20516(f).
Tier 1 Employees: Effective July 1, 2016, Tier 1 employees shall
contribute 10.42% toward the normal Member Contribution plus an
additional 2.58% of pay toward retirement costs pursuant to Government
Code Section 20516(f), for a total of 13%.
Tier 2 Employ: Effective the pay period including July 1, 2016, Tier 2
employees shall contribute 7% toward the normal Member Contribution
plus an additional 6.% of pay toward retirement costs pursuant to
Government Code Section 20516(f), for a total of 13.%.
Tier 3 Employees: The minimum statutory employee contribution for
employees in Tier 3 is subject to the provisions of the Public Employees'
Pension Reform Act of 2012 (PEPRA) and equals 50% of the "total normal
cost." For FY16-17, the employee rate is 5.5% and is subject to change
based on annual PERS actuarial valuations.
Effective the pay period including July 1, 2016, Tier 3 employees shall
contribute 5.5% toward the Member Contribution plus an additional 7.5%
of pay toward retirement costs pursuant to Government Code Section
20516(f), for a total of 13%. If the member contribution rate for employees
in Tier 3 shall become greater or less than 5.5% in future years, as
determined by PERS valuation, the additional contribution made by the
employee under 20516(17 will be increased or decreased accordingly so
that the total employee contribution equals 13%.
The City contracts with PERS for the 4th Level 1959 Survivors Insurance
Benefit, $500 Lump Sum Death Benefit, Sick Leave Credit, Military
Service Credit, 2% Cost of Living Adjustment and the pre -retirement
option settlement 2 death benefit (Section 21548).
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PTEANB MOU 2015-2018
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3. PARS Retirement
PTEANB employees not enrolled in the PERS retirement system will
participate in the Public Agency Retirement Services (PARS) program.
The City will make a matching 3.75% contribution to PARS on behalf of
the employees.
Employees in the classifications Police Cadet and Police Reserve Officer
are excluded from membership in PERS, as provided in the contract
between the City of Newport Beach and the Board of Administration of the
Public Employees' Retirement System.
F. Other Benefits Not Provided
No other fringe benefits are provided to employees in the Part Time Unit.
SECTION 4. - Miscellaneous.
A. Direct Deposit
All employees shall participate in the payroll direct deposit system.
B. Recreation Department Step Adjustment
Unit members in the classification Recreation Leader, Senior Recreation Leader,
Pool Lifeguard, Senior Pool Lifeguard, Senior Services Van Driver, Marine
Naturalist Interpreter, and Park Patrol Officer, or comparable classifications as
amended, may be eligible for salary step increases upon meeting the following
criteria: 365 days have passed since the last salary step increase; employee has
worked a minimum of 125 hours in the classification within the preceding 365
days; and the employee is rated as "Contributor" or greater on his or her most
recent performance evaluation. Additional salary steps must remain in the range
in order to receive the adjustment.
Signatures on the following page
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PTEANB MOU 2015-2018
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Executed this day of , 2016:
ATTEST:
m
PART TIME EMPLOYEES ASSOCIATION OF NEWPORT
BEACH
By:
Steve Schogel, President
CITY OF NEWPORT BEACH
No
heilani Brown, City Clerk
Diane B. Dixon, Mayor
APPROVED AS TO FORM:
Aaron Harp, City Attorney
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PTEANB MOU 2015-2018
6-16
EXHIBIT "A"
Represented Classifications PTEANB 2015-2018
Assistant, Department - PT
Assistant, Office - PT
Crime Prevention Specialist - PT
Fiscal Clerk - PT
Fiscal Clerk, Senior - PT
Fiscal Specialist - PT
GIS Technical Aide
GIS Technician - PT
Intern
IT Technician - PT
Librarian I - PT
Library Assistant - PT
Library Clerk 1/11 - PT
Library Page
Literacy Coordinator
Maintenance Aide
Marine Naturalist Interpreter
Marketing Specialist - PT
Paralegal - PT
Park Patrol Officer - PT
Permit Technician 1/11 - PT
Police Cadet
Police Community Services Officer - PT
Police Dispatcher - PT
Police Reserve Officer
Pool Lifeguard
Pool Lifeguard, Senior
Pool Swim Instructor
Public Works Technical Aide
Recreation Coordinator, Assistant
Recreation Leader
Recreation Leader, Senior
Review Officer
Senior Services Van Driver - PT
Student Aide
Support Services Aide
11
PTEANB MOU 2015-18
6-17
Attachment C
City of Newport Beach Salary Ranges for Part -Time Classifications
Effective July 1, 2016 - 2.65% adjustment
Hourly Pay Rate Monthly Pay Rate
Position Title
Minimum
Maximum
Minimum
Maximum2
Accountant - PT
$29.87
$42.04
$5,178
$7,286
Assistant, Department - PT
$21.00
$29.55
$3,640
$5,123
Assistant, Office - PT
$17.92
$25.28
$3,107
$4,382
Code Enforcement Officer Trainee - PT
$21.09
$29.68
$3,656
$5,144
Crime Analyst, Senior - PT
$29.66
$41.74
$5,140
$7,234
Crime Prevention Specialist - PT
$27.91
$39.28
$4,838
$6,809
Custody Officer - PT
$25.56
$35.97
$4,430
$6,235
Facilities Maintenance Worker II - PT
$20.21
$28.43
$3,503
$4,929
Fiscal Clerk - PT
$18.94
$26.65
$3,283
$4,619
Fiscal Clerk, Senior - PT
$22.05
$31.00
$3,822
$5,373
Fiscal Specialist - PT
$25.55
$35.92
$4,429
$6,226
GIS Technical Aide
$13.23
$18.62
$2,293
$3,228
GIS Technician - PT
$26.24
$36.91
$4,548
$6,398
Human Resources Analyst - PT
$34.54
$48.62
$5,987
$8,427
Human Resources Specialist 1/11 - PT
$26.17
$40.71
$4,535
$7,057
Intern
$16.81
-
$2,914
-
IT Technician - PT
$20.36
$28.66
$3,528
$4,968
Librarian I - PT
$25.84
$36.34
$4,478
$6,299
Library Assistant - PT
$22.00
$30.91
$3,813
$5,357
Library Clerk 1/11- PT
$17.11
$25.45
$2,966
$4,411
Library Page
$10.97
$14.02
$1,902
$2,430
Lifeguard Cadet
$12.32
-
$2,135
-
Lifeguard Trainee `
$10.00
-
$1,733
-
Literacy Coordinator
$24.63
$34.65
$4,268
$6,007
Maintenance Aide
$13.27
$18.68
$2,301
$3,238
Marine Naturalist Interpreter
$15.34
$16.90
$2,658
$2,929
Marketing Specialist - PT
$26.16
$36.80
$4,534
$6,379
Paralegal - PT
$28.09
$39.53
$4,868
$6,852
Park Patrol Officer- PT
$19.61
$23.83
$3,398
$4,130
Permit Technician 1 /11- PT
$24.41
$39.53
$4,231
$6,852
Police Cadet
$11.51
$13.99
$1,995
$2,425
Police Community Services Officer - PT
$20.44
$31.71
$3,543
$5,496
Police Dispatcher - PT
$26.08
$36.72
$4,521
$6,364
Police Reserve Officer
$22.67
$31.88
$3,929
$5,526
Pool Lifeguard
$12.47
$15.16
$2,162
$2,628
Pool Lifeguard, Senior
$18.06
$22.00
$3,130
$3,813
Pool Swim Instructor
$14.71
$17.88
$2,550
$3,099
Pool Swim Instructor Trainee
$10.00
-
$1,733
-
Public Works Technical Aide
$13.23
$18.62
$2,293
$3,228
Recreation Coordinator, Assistant - PT
$19.88
$27.96
$3,446
$4,847
Recreation Leader
$12.23
$14.85
$2,119
$2,575
Recreation Leader, Senior
$15.58
$18.96
$2,701
$3,286
Review Officer
$31.34
$36.28
$5,432
$6,288
Senior Services Van Driver - PT
$19.26
$27.12
$3,338
$4,701
Student Aide
$11.56
$14.75
$2,003
$2,557
Support Services Aide
$20.21
$28.43
$3,503
$4,929
Compensated as listed on the schedule, or California minimum wage, whichever is greater
6-18
City of Newport Beach Salary Ranges for Part -Time Classifications
Effective July 1, 2017 - 2.0% adjustment
Hourly Pay Rate Monthly Pay Rate
Position Title
Minimum
Maximum
Minimum
Maximum2
Accountant - PT
$30.47
$42.88
$5,281
$7,432
Assistant, Department - PT
$21.42
$30.14
$3,713
$5,225
Assistant, Office - PT
$18.28
$25.79
$3,169
$4,470
Code Enforcement Officer Trainee - PT
$21.52
$30.27
$3,730
$5,247
Crime Analyst, Senior - PT
$30.25
$42.57
$5,243
$7,379
Crime Prevention Specialist - PT
$28.47
$40.07
$4,935
$6,945
Custody Officer - PT
$26.07
$36.69
$4,519
$6,359
Facilities Maintenance Worker II - PT
$20.62
$29.00
$3,573
$5,027
Fiscal Clerk - PT
$19.32
$27.18
$3,348
$4,711
Fiscal Clerk, Senior - PT
$22.49
$31.62
$3,898
$5,481
Fiscal Specialist - PT
$26.06
$36.64
$4,517
$6,350
GIS Technical Aide
$13.50
$18.99
$2,339
$3,292
GIS Technician - PT
$26.76
$37.65
$4,639
$6,526
Human Resources Analyst - PT
$35.23
$49.59
$6,107
$8,595
Human Resources Specialist 1/11 - PT
$26.69
$41.53
$4,626
$7,198
Intern
$17.15
-
$2,973
-
IT Technician - PT
$20.76
$29.23
$3,599
$5,067
Librarian I - PT
$26.35
$37.06
$4,568
$6,425
Library Assistant - PT
$22.44
$31.53
$3,889
$5,465
Library Clerk 1/11- PT
$17.45
$25.96
$3,025
$4,499
Library Page
$11.19
$14.30
$1,940
$2,479
Lifeguard Cadet
$12.56
-
$2,178
-
Lifeguard Trainee *
$10.50
-
$1,820
-
Literacy Coordinator
$25.12
$35.35
$4,354
$6,127
Maintenance Aide
$13.54
$19.06
$2,347
$3,303
Marine Naturalist Interpreter
$15.64
$17.23
$2,711
$2,987
Marketing Specialist - PT
$26.68
$37.54
$4,624
$6,506
Paralegal - PT
$28.65
$40.32
$4,965
$6,989
Park Patrol Officer - PT
$20.00
$24.30
$3,466
$4,212
Permit Technician 1 /11- PT
$24.90
$40.32
$4,316
$6,989
Police Cadet
$11.74
$14.27
$2,034
$2,474
Police Community Services Officer - PT
$20.85
$32.34
$3,613
$5,606
Police Dispatcher - PT
$26.61
$37.45
$4,612
$6,492
Police Reserve Officer
$23.12
$32.52
$4,007
$5,637
Pool Lifeguard
$12.72
$15.46
$2,205
$2,681
Pool Lifeguard, Senior
$18.42
$22.44
$3,192
$3,889
Pool Swim Instructor
$15.00
$18.24
$2,601
$3,161
Pool Swim Instructor Trainee *
$10.50
-
$1,820
-
Public Works Technical Aide
$13.50
$18.99
$2,339
$3,292
Recreation Coordinator, Assistant - PT
$20.28
$28.52
$3,515
$4,944
Recreation Leader
$12.47
$15.15
$2,161
$2,626
Recreation Leader, Senior
$15.89
$19.34
$2,755
$3,352
Review Officer
$31.97
$37.00
$5,541
$6,414
Senior Services Van Driver - PT
$19.64
$27.66
$3,405
$4,795
Student Aide
$11.79
$15.05
$2,044
$2,608
Support Services Aide
$20.62
$29.00
$3,573
$5,026
Compensated as listed on the schedule, or California minimum wage, whichever is greater
6-19
City of Newport Beach Salary Ranges for Part -Time Classifications
Effective July 1, 2018 - 1.5% adjustment
Hourly Pay Rate Monthly Pay Rate
Position Title
Minimum
Maximum
Minimum
Maximum2
Accountant - PT
$30.93
$43.52
$5,360
$7,543
Assistant, Department - PT
$21.74
$30.60
$3,769
$5,303
Assistant, Office - PT
$18.56
$26.18
$3,216
$4,537
Code Enforcement Officer Trainee - PT
$21.84
$30.72
$3,785
$5,325
Crime Analyst, Senior - PT
$30.70
$43.21
$5,322
$7,490
Crime Prevention Specialist - PT
$28.90
$40.67
$5,009
$7,050
Custody Officer - PT
$26.46
$37.24
$4,587
$6,455
Facilities Maintenance Worker II - PT
$20.93
$29.44
$3,627
$5,103
Fiscal Clerk - PT
$19.61
$27.59
$3,399
$4,782
Fiscal Clerk, Senior - PT
$22.83
$32.09
$3,957
$5,563
Fiscal Specialist - PT
$26.45
$37.19
$4,585
$6,445
GIS Technical Aide
$13.70
$19.28
$2,374
$3,342
GIS Technician - PT
$27.16
$38.22
$4,708
$6,624
Human Resources Analyst - PT
$35.76
$50.33
$6,199
$8,724
Human Resources Specialist 1/11 - PT
$27.09
$42.15
$4,695
$7,306
Intern
$17.41
-
$3,017
-
IT Technician - PT
$21.07
$29.67
$3,653
$5,143
Librarian I - PT
$26.75
$37.62
$4,637
$6,521
Library Assistant - PT
$22.77
$32.00
$3,948
$5,546
Library Clerk 1/11- PT
$17.72
$26.35
$3,071
$4,567
Library Page
$11.36
$14.52
$1,969
$2,516
Lifeguard Cadet
$12.75
-
$2,210
-
Lifeguard Trainee *
$11.00
-
$1,907
-
Literacy Coordinator
$25.50
$35.88
$4,419
$6,219
Maintenance Aide
$13.74
$19.34
$2,382
$3,353
Marine Naturalist Interpreter
$15.88
$17.49
$2,752
$3,032
Marketing Specialist - PT
$27.08
$38.10
$4,694
$6,604
Paralegal - PT
$29.08
$40.93
$5,040
$7,094
Park Patrol Officer - PT
$20.30
$24.67
$3,518
$4,275
Permit Technician 1 /ll- PT
$25.27
$40.93
$4,380
$7,094
Police Cadet
$11.91
$14.49
$2,065
$2,511
Police Community Services Officer - PT
$21.16
$32.83
$3,668
$5,690
Police Dispatcher - PT
$27.00
$38.01
$4,681
$6,589
Police Reserve Officer
$23.47
$33.01
$4,067
$5,721
Pool Lifeguard
$12.91
$15.70
$2,238
$2,721
Pool Lifeguard, Senior
$18.69
$22.77
$3,240
$3,948
Pool Swim Instructor
$15.23
$18.51
$2,640
$3,209
Pool Swim Instructor Trainee `
$11.00
-
$1,907
-
Public Works Technical Aide
$13.70
$19.28
$2,374
$3,342
Recreation Coordinator, Assistant - PT
$20.59
$28.95
$3,568
$5,018
Recreation Leader
$12.66
$15.38
$2,194
$2,665
Recreation Leader, Senior
$16.13
$19.63
$2,796
$3,402
Review Officer
$32.45
$37.56
$5,624
$6,510
Senior Services Van Driver - PT
$19.94
$28.08
$3,456
$4,867
Student Aide
$11.97
$15.27
$2,074
$2,647
Support Services Aide
$20.93
$29.44
$3,627
$5,102
" Compensated as listed on the schedule, or California minimum wage, whichever is greater
6-20
ATTACHMENT D
Estimated Cost of Successor MOU with the Part Time Employees Association of Newport Beach and Salary Adjustments for Unrepresented Part -Time
Contract Term: July 1, 2015 through December 31, 2018
(for part-time employees in all City Departments excluding seasonal lifeguards)
Existing Cost
Projected Additional Costs
* Represents the City's contribution toward the PERS benefit for part-time employees enrolled in either the PERS plan or PARS plan
6/28/16
6-21
FY15-16 Budget
FY16-17
FY17-18
FY18-19
Costs as %
Cost
PTEANB
Cost PT
Unrep. Pension*
Total
Base
Cost
Pension
Total
Base
Cost
Pension
Total
Base
Cost
Pension
Total
Pay/Benefits
Total
of Total
Comp
Salary
1,675,316
2,022,624 670,833
4,368,773
97,995
12,294
110,289
173,914
21,899
195,813
115,996
14,667
130,663
436,765
9.43%
(Incr: 7/16 = 2.65%; 7/17= 2.0%; 7/18 = 1.5%)
-
Supplemental Benefits
-
Medicare (mandatory payment)
24,292
29,328 -
53,620
1,421
-
1,421
2,522
-
2,522
1,682
-
1,682
5,625
0.12%
Cafeteria Plan
211,200
211,200
Total Compensation
1,910,808
2,051,952
4,633,593
99,416
12,294
111,710
176,436
21,899
198,335
117,678
14,667
132,345
442,390
Offset -Addl Employee Pick Up of
-
-
-
(11,178)
(11,178)
-
(11,690)
(11,690)
-
(6,016)
(6,016)
(28,884)
-0.62%
PERS Pension Costs (.65% on 7/16)
Offset - Reduction in the Cafeteria
(6,585)
-
(6,585)
(13,530)
-
(13,530)
(6,585)
-
(6,585)
(26,700)
-0.58%
Benefit
Total Cost (Less Offsets)
93,947
173,115
119,744
1 386,806
8.35%
* Represents the City's contribution toward the PERS benefit for part-time employees enrolled in either the PERS plan or PARS plan
6/28/16
6-21