HomeMy WebLinkAbout05 - Corona del Mar Entry Improvements — NOC of Contract No. 6382 (15L12)P0 m CITY OF
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July 12, 2016
Agenda Item No. 5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer,
acastanon@newportbeachca.gov
PHONE: 949-644-3314
TITLE: Corona del Mar Entry Improvements — Notice of Completion of
Contract No. 6382 (151-12)
ABSTRACT:
On January 26, 2016, City Council awarded Contract No. 6382 for the Corona del Mar
Entry Improvements project to All American Asphalt. The total contract award was
$497,497.00 with $50,000.00 allowance for contingencies. During construction,
additional electrical improvements were requested and partly funded by the Corona del
Mar Business Improvement District. The required work is now complete and staff
requests City Council's acceptance and close out of the contract.
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a) At the January 26, 2016 meeting, City Council found this project exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15301;
b) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project;
c) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
d) Release the Faithful Performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
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Corona del Mar Entry Improvements — Notice of Completion of
Contract No. 6382 (15L12)
July 12, 2016
Page 2
Account Description
General Fund
General Fund
CdM BID Funding
Neighborhood Enhancement
DISCUSSION:
Account Number Amount
01001927-980000-151-12 $148,360.52
01001927-980000-151-01 $ 30,000.00
01001927-980000-151-01 $ 20,000.00
53601-980000-151-12 $397,497.00
Total: $595,857.52
Overall Contract No. 6382 Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$497,497.00
$595,857.52
10% or less
+19.8%
12.08%
7.72%
Allowed Contract Time (days) =
60
Actual Time
9
Approved Extensions
Under (-) or Over (+)
Contract No. 6382, Corona del Mar Entry Improvements Project has now been
completed to the satisfaction of the Public Works Department. A summary of this
contract's construction cost is as follows:
Original bid amount: $497,497.00
Actual Cost of Bid Items Constructed: $519,613.90
Total Change Orders: $ 76,243.62
Final contract cost: $595,857.52
The final contract cost was approximately 19.8 percent above the original bid amount.
This increase was attributed to: 1) the actual cost of bid items constructed was
$22,116.90 more than the original bid amount due to the need to install additional
irrigation cable and conduit to connect the new landscaping to the existing street
median landscaping control system, and 2) two contract change orders totaling
$76,243.62 were approved. The change orders included $50,740.54 for electrical
service and low voltage lighting for the new landscaping along Coast Highway and
$25,503.08 for the removal of four unidentified and abandoned traffic signal pole
foundations and their associated steel conduit.
As part of the Corona del Mar Business Improvement District's (BID) request to install
electrical service and low voltage lighting for the new landscaping lighting, the (BID)
authorized an additional $20,000.00 contribution to fund portions of the electrical service
and lighting work.
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Corona del Mar Entry Improvements — Notice of Completion of
Contract No. 6382 (151-12)
July 12, 2016
Page 3
A summary of the project schedule is as follows:
Estimated Completion Date per Baseline Schedule May 20, 2016
Project Awarded for Construction January 26, 2016
Contract Completion Date with Approved Extensions May 9, 2016
Actual Substantial Construction Completion Date May 4, 2016
The project was substantially complete as of May 4, 2016. The additional electrical and
lighting work moved the contract completion date to May 9, 2016.
ENVIRONMENTAL REVIEW:
At its January 26, 2016 meeting, City Council found this project exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) (minor
alterations of existing public facilities involving negligible expansion of capacity) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A - Location Map
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LOCATION
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CORONA DEL MAR ENTRY
IMPROVEMENTS
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6382 I 7112116
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