Loading...
HomeMy WebLinkAbout12 - Irvine Avenue Pavement and Median RehabP CITY OF _ NE W. REACH City Council Staff Report July 12, 2016 Agenda Item No. 12 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Alfred Castanon, Associate Civil Engineer, acastanon@newportbeachca.gov PHONE: 949-644-3314 TITLE: Irvine Avenue Pavement and Median Rehabilitation — Award of Contract No. 5869 (15R16) ABSTRACT - Staff has received five construction bids for the Irvine Avenue Pavement and Median Rehabilitation project and is requesting City Council's approval to award the contract to All American Asphalt. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 2 Section 15301(c) (minor alterations of existing public facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment; b) Approve the project drawings and specifications; c) Upon approval of the necessary programmed project funding with the adoption of the FY16/17 Capital Improvement Budget, award Contract No. 5869 to All American Asphalt for the total bid price of $1,662,662.00, and authorize the Mayor and the City Clerk to execute the contract; and d) Establish an amount of $165,000.00 (10 percent) to cover the cost of unforeseen work not included in the original contract. 12-1 Irvine Avenue Pavement & Median Rehabilitation — Award of Contract No. 5869 (15R16) June 14, 2016 Page 2 FUNDING REQUIREMENTS: Upon approval of the FY 2016/17 Capital Improvement Program (CIP) budget, sufficient funding is available in the following accounts for the award of this contract. The following funds will be expensed: Account Description General Fund Gas Tax Neighborhood Enhancement Proposed uses are as follows: \/Pnr r)r All American Asphalt All American Asphalt GMU Geotechnical, Inc. Various DISCUSSION: Account Number Amount 01001927-980000-15R16 $ 495,662.00 12101-980000-15R16 $ 855,670.00 53601-980000-15R16 $ 500,000.00 Total: $ 1,851,332.00 Purpose Construction Contract Construction Contingency Geotechnical Services Printing & Incidentals Total: Amount $ 1,662,662.00 $ 165,000.00 $ 22,670.00 $ 1,000.00 $ 1,851,332.00 At 10 a.m. on May 11, 2016, the City Clerk opened and read the following electronic bids for this project: C 00 C Low All American Asphalt 2 Excel Paving 3 Hillcrest Contracting, Inc. 4 Sequel Contractors, Inc. 5 Kasa Construction, Inc. TOTAL BID AMOUNT $1,662,662.00 $1,759,488.60 $1,895,354.80 $1,910,198.40 $1,954,728.50 The low bid amount is 2 percent below the engineer's estimate of $1,700,000.00. The low bidder, All American Asphalt, possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. Work necessary to complete this contract consists of distributing construction notices to affected businesses and residents, construction surveying, removing existing pavement, reconstructing sidewalk, curb and gutter, curb access ramps, landscape and irrigation, adjusting utility and survey facilities and overlaying Irvine Avenue with new asphalt concrete, and other incidental items of work necessary to complete the work in place. 12-2 Irvine Avenue Pavement & Median Rehabilitation — Award of Contract No. 5869 (15R16) June 14, 2016 Page 3 Pursuant to the contract specifications, the Contractor will have 240 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c) (minor alterations of existing public facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A - Location Map 12-3 IRVINE AVENUE PAVEMENT& MEDIAN REHABILITATION LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-5869 1 06/14/16 12-4 GF h J 1 J E J k 3 k 4 ]1,1 -PjV F J R 1 i J I - s L` 00 1-3 r v�4 IRVINE AVENUE PAVEMENT& MEDIAN REHABILITATION LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-5869 1 06/14/16 12-4