HomeMy WebLinkAbout09 - Annual Concrete Pavement Replacement Program — NOC of Contract No. 6304 (16R11)PO CITY OF
NEWPORT BEACH
City Council Staff Report
August 9, 2016
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer,
acastanon@newportbeachca.gov
PHONE: 949-644-3314
TITLE: Annual Concrete Pavement Replacement Program — Notice of
Completion of Contract No. 6304 (16R11)
ABSTRACT:
On November 24, 2015, City Council awarded Contract No. 6304 for the Annual
Concrete Replacement Program project to Unique Performance Construction, Inc. The
total contract award was $483,425.00 plus $49,000.00 allowance for contingencies.
The required work is now complete and staff requests City Council acceptance and
close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project. (At the November 24, 2015 meeting, the project was
found to be exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
c) Release the Faithful performance Bond one year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description Account Number Amount
Concrete Pavement Replacement 01001927-980000-16R11 $ 386,352.00
Program Total: $ 386,352.00
9-1
DISCUSSION:
Annual Concrete Pavement Replacement Program -
Notice of Completion of Contract No. 6304 (16R11)
August 9, 2016
Page 2
Overall Contract No. 6304 Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$483,425.00
$386,352.00
10% or less
-20.1%
-20.1%
0%
Allowed Contract Time (days) =
85
Actual Time
-11
Approved Extensions
Under (-) or Over (+)
Contract No. 6304, Annual Concrete Pavement Replacement Program Project has been
completed to the satisfaction of the Public Works Department. A summary of this
contract's construction cost is as follows:
Original bid amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final contract cost:
$483,425.00
$386,352.00
$0
$386,352.00
The actual cost of bid items constructed was $97,073.00 less than the original bid
amount due to deleted alley approach replacements and sidewalk, curb and gutter work
along San Joaquin Hills Road. Upon closer inspection by staff and the contractor, the
majority of this work was deleted out of the contract as it would also have required
extensive asphalt road repair due to existing tree roots. Staff is planning to include this
work in a future roadway replacement project to capitalize on cost savings by
incorporating with similar type of work.
A summary of the project schedule is as follows:
Estimated Completion Date per base line schedule June 20, 2016
Project Awarded for Construction November 24, 2015
Contract Completion Date with Approved Extensions June 3, 2016
Actual Substantial Construction Completion Date June 3, 2016
The project was substantially complete as of June 3, 2016. Most of this year's work
focused on sidewalk replacement along Jamboree Road between the airport area and
East Coast Highway.
9-2
Annual Concrete Pavement Replacement Program -
Notice of Completion of Contract No. 6304 (16R11)
August 9, 2016
Page 3
ENVIRONMENTAL REVIEW:
At the November 24, 2015 City Council meeting, the project was found to be exempt
from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (c)
(minor alterations of existing public facilities involving negligible expansion of capacity)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A - Location Map
9-3
ATTACHMENT A
41
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CONCRETE PAVEMENT
REPLACEMENT PROGRAM
(16R11)
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-6304 1 8/9/16
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