HomeMy WebLinkAbout19 - Quarterly Business Report��W PORT my CITY OF
NEWPORTREACH
City Council Staff Report Agenda Item No. 19
May 22, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Dave Kiff, City Manager
APPROVED:
TITLE: Quarterly Business Report — January through March 2012
ABSTRACT:
Provide a quarterly update of the City business that includes detailed financial
information, status reports from the many City Boards, Commissions and Committees,
and project tracking reports for current key projects.
RECOMMENDATION:
Review and comment, as desired.
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item.
DISCUSSION:
The attached Quarterly Business Report contains an update on City business for the
period of January through March 2012. The report contains a quarterly financial report,
status reports for all City Boards, Commission and Committees, and summaries on
some of the top projects currently in the works.
Your comments are welcomed.
ENVIRONMENTAL REVIEW:
Not required.
Quarterly Business Report — January through March 2012
May 22, 2012
Page 2
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Dave <iff P
City Manager
Attachments: A. Quarterly Business Report- January — March 2012
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TABLE OF CONTENTS
1 Executive Summary
2 Fiscal Year 2011 -12 Revenue Update
6 Fiscal Year 2012 -13 Budget
11 Board of Library Trustees
12 Building & Fire Board of Appeals
13 City Arts Commission
14 Civil Service Board
15 Harbor Commission
16 Parks, Beaches & Recreation Commission
17 Planning Commission
LW-01 I 10 LN I I lillill
18 Finance Committee
19 Citizens Bicycle Safety Committee
20 Coastal /Bay Water Quality Citizens Advisory Committee
21 Environmental Quality Affairs Citizens Advisory
Committee
22 Newport Coast Advisory Committee
23 Special Events Advisory Committee
24 Aviation Committee
25 Banning Ranch Development Agreement
Committee
26 Building Committee
27 General Plan /Local Coastal Program
Implementation
28 July 4th West Newport Safety Planning Committee
29 Neighborhood Revitalization Committee
30 Tidelands Management Committee
31 Updating Harbor Charges
34 Acquisition of Coast Highway
36 Civic Center & Park Construction
38 Group Residential Uses
40 Implement Traffic Management Plan
42 Lower Bay Dredging Project
44 Marina Park
46 Newport Banning Ranch
48 Reduce Fire in Buck Gully
50 Rev Priority Area: Balboa Village
52 Rev Priority Area: Corona del Mar Entry
54 Rev Priority Area: Lido Village
56 Rev Priority Area: Santa Ana Heights
58 Rev Priority Area: West Newport
60 Sunset Ridge Park
62 Transportation Fair Share Fee
64 West Newport Beach Facility Planning
66 Widen Jamboree in the Airport Area
Financial Report
city of newport beach I finance department
new port be achca.gov 1 949. 644.3 127
FACTORS INFLUENCING THE ECONOMY
Political and economic turmoil in Europe continues to create volatility in global financial markets. While
both Europe and China showed signs of cooling economic activity amid weaker manufacturing data, we
continue to believe that the United States economy is continuing to improve at a relatively modest but
consistent pace. However, in an increasingly global market place, politics and economic activity abroad
continue to influence domestic economics. A severe contraction in Europe or China could still derail the
progress of the United States economic recovery.
In a recent Economic and State Budget Update presentation in Sacramento, Michael Coleman, fiscal
policy advisor to the League of California Cities stated the "U.S. Economy is recovering... gradually... and
with trepidation." Several months of positive but modest domestic economic news support this view.
The soft recovery has contributed to a gradual but steadily improving unemployment rate. In
March, the unemployment rate fell to 8.1% from 8.3% percent in February. Albeit slow and gradual,
the unemployment rate is finally showing a sustained decline to its lowest level of the recovery.
However, some economists warn that the jobs market may take another three years to reach normal
unemployment levels around 6 7.. Consumer confidence continues to show strength despite volatility in
gas prices.
While the recovery in the United States generally remains somewhat lackluster by historical standards,
year three of the 1991 and 2001 recessions proved to be a pivotal year when economic activity yielded
explosive economic growth. Wells Fargo economists are predicting that 2012 will be the "Gear Year," the
year the recovery finally gains traction. It won't be about explosive growth like the previous recessions but
it will be the year that national attitudes surrounding economic recovery finally agree the recovery is fully
functional and sustainable.
Fiscal Year 2011 -12
REVENUE UPDATE
In total, General Fund Revenue estimates are only slightly less optimistic than the midyear estimate
reflecting an overall decrease of $100,260. While there is continued optimism and prospect of additional
growth in Sales taxes and Transient Occupancy Tax revenues, a few concerns regarding property tax
collections materialized over the last quarter and are discussed below.
FISCAL YEAR 2011 -12 REVISED REVENUE PROJECTIONS
Revenue Source
FY 2010.11
Actuals
Original
Budget
Mid Year
Revised Est.
3rd QTR
Revised Est.
Change from
Mid Yr Est.
Property Taxes
$ 71,630,345
$ 72,155,615
$ 72,612,217
$ 71,629,617
$ (982,600)
Sales Tax
18,455,181
18,788,167
19,219,170
19,760,000
540,830
Property Tax - In Lieu of Sales Tax
6,284,266
6,300,000
6,500,000
6,500,000
-
Transient Occupancy Tax
13,082,451
12,786,000
14,000,000
14,181,510
181,510
Business Licenses
4,111,245
3,910,000
3,850,000
3,850,000
-
Franchises
3,730,819
3,936,000
3,498,000
3,498,000
Community Development
5,492,327
5,465,260
5,845,441
5,845,441
-
Other
27,948,689
25,621,741
27,120,034
27,280,034
160,000
Transfer -In
3,116,700
6,500,000
4,000,000
4,000,000
-
Total Revenues& Transfers
$ 153,852,024
$ 155,462,783
$ 156,644,862
$ 156,544,602
$ (100,260)
PROPERTY TAX
Overall, the housing market continues to remain under pressure. Supporting this view, County Assessor
Webster Guillory, stated "the real estate market took a significant downturn at the end of this year" at his
annual Orange County Property Tax Valuation update. While the secured property tax levy in Newport
Beach increased 1.27% over the prior fiscal year, the Newport Beach median single family residence sales
price decreased 6.08% in 2011 to $1,197,500 and decreased another 5.43% to $1,132,500 thus for in 2012.
The 2012 median is 30.30% off the 2007 high of $1,625,000 and 11.49% below 2004 levels. This is a long -term
indicator that the secured property tax levy will remain at historically suppressed levels for some time to
come.
In the last quarterly financial report, it was noted that secured property tax collections had trended
upward significantly which was the primary impetus for increasing the overall property tax projection
upward by $456,000. It was also noted that there was some downside risk that the higher than expected
distributions represented a simple payment trend anomaly. While it is considered that taxpayers are
paying their tax bills in a more timely fashion than in recent years and therefore, accelerating the overall
distribution trend, we have not adjusted for this possible anomaly yet.
The immediate indicators that gave rise to the
sharp and immediate revision to the third quarter
property tax estimate are two -fold.
Redemptions, penalties and interest
distributions have declined abruptly,
or $500,000 below budget, a further indicator
that taxpayers have returned to a more timely
payment schedule. A note from Treasurer Tax
Collector Shari Freidenrich confirmed "the
County Treasurer is on track to have the
highest collection rate on secured property
taxes in the past six years."
2. More significantly, an upgrade to the
Assessor's Office electronic reporting system
has caused delays in the production of the
Supplemental tax update. From a discussion
with the Auditor Controllers Office, we
understand the County Assessor has only
been able to produce one of four usual
supplemental assessment updates.
According to a direct conversation with Mr.
Guillory, on May 3, 2012, the Assessor's Office will
provide one additional supplemental assessment
to the Tax Collector before June. This delay,
however, may result in very little additional
Supplemental tax collections for the remainder of
fiscal year (FY) 2011 -12. More likely, the delayed
supplemental billing will represent an increase to
FY 2012 -13 supplemental collections rather than
any further revenue recognition in FY 2011 -12. This
information was determined after the production
of the 2012 -13 proposed budget documents
and will be presented as an amendment to the
FY 2012 -13 budget. The projected shortfall in FY
2012 -13 for supplemental revenue is a $500,000
decrease to our property tax revenue estimates.
These two estimates combined resulted in a $1
million decrease from our mid -year property tax
revenue estimates.
SALES TAX REVENUE
Sales tax remittances continue to represent a
brighter story than property taxes. The sales tax
estimate has been nudged upward $541,000
which represents a 7% increase on a year over
year basis. This estimate is consistent with the
trend analysis and this City's sales tax consultant
estimates.
Big- ticket spending often postponed during
recessionary periods is coming back to life.
Due to previous economic fears, the age of an
automobile is near a record - setting 11 years old
and is also why the housing affordability index is
not stimulating much housing activity. Should fears
begin to subside, big ticket spending could play
catch up this year among both consumers and
businesses.
Restaurants and auto sales continue to rank as
the highest sales tax generating segments. When
comparing the fourth quarter of 2011 to 2010,
new auto sales increased 12.6% and restaurants
sales improved 5.7 %. While representing smaller
segments of sales tax generation, retail, apparel
stores, service stations and light industry all posted
double digit gains in this same quarter over
quarter comparison.
TRANSIENT OCCUPANCY TAX
Similar to Sales Tax, another bright spot in the
City's budget continues to be TOT collection. In
a year over year comparison, commercial and
residential TOT revenues increased 11.6% during
fiscal year 2010-11 significantly improving over the
previous double dip declines experienced during
2009 and 2010. Based on the collection trend to
date, we are expecting 2011-12 TOT revenues to
increase 8% over 2010 -11 representing a $181,510
increase over our mid -year revenue estimate and
$1.4 million over our original budget estimate.
Once again, Pelican Hills Resort is leading hoteliers
in total TOT production and year over year
growth.
K3
DEPARTMENT GENERAL FUND EXPENDITURE PERFORMANCE
DEPARTMENTAL EXPENDITURE PROJECTIONS
For the FY 2011-12 budget, departments were requested and achieved $8 million in structural budget
cuts, and all departments continue to effectively manage their budgets in accordance to the City's
Fiscal Sustainability Plan.
Currently, it is expected that departments will achieve an additional $3 million of operational savings.
These savings are almost entirely as a result of personnel vacancies and are expected to produce
a one -time windfall in FY 2011-12. Departments are actively recruiting for these vacancies so the
magnitude of these savings is not expected to reoccur, nor were they budgeted in FY 2012 -13.
FY 2011 -12
FY 2010 -11
FY 12 Original
Percent
YTD @3 /31/11-
Percent
Department
Budget
Amended Budget
YTD as of 3/31/12
Expended
Audited
Expended
City Council
$ 940,397
$ 1,137,377
$ 846,107
74%
$ 859,916
82%
City Clerk
546,465
555,365
426,015
77%
337,984
68%
City Manager
1,921,739
1,944,724
1,327,193
68%
1,553,932
63%
Human Resources
2,393,167
2,397,667
1,624,665
68%
1,600,262
69%
City Attorney
2,292,941
2,302,827
1,424,941
62%
2,114,197
81%
Finance
6,892,716
6,891,046
4,756,594
69%
5,430,495
67%
Police
41,502,813
41,667,012
30,173,535
72 %,
31,260,416
73%
Fire
34,353,768
34,725,815
25,234,970
73%
25,302,249
74%
Planning
3,457,855
3,230,793
2,395,176
74%
2,147,727
65%
Building
5,482,077
5,679,759
4,006,519
71%
3,140,118
74%
General Services
22,212,918
22,348,925
16,210,704
73%
15,993,703
68%
Library
6,889,590
7,644,001
5,203,247
68%
4,805,002
67%
Recreation
8,418,226
8,491,404
6,080,204
72%
6,051,082
71%
Public Works
5,834,035
6,134,766
4,360,222
71%
4,092,212
70%
Electrical
774,984
796,456
693,977
87%
790,402
59%
C.I.P.
4,610,730
5,523,267
2,384,785
43%
939,218
16%
OPEB
2,314,000
2,314,000
1,157,000
50%
1,064,000
50%
FFP
4,016,812
4,016,812
4,016,812
100%
31,300,000
100%
Debt Service
780,000
780,000
780,000
0%
765,000
0%
Total
$ 155,635,233
$ 158,582,015
$ 113,102,667
71%
$ 139,547,915
747.
DEPARTMENTAL EXPENDITURE PROJECTIONS
For the FY 2011-12 budget, departments were requested and achieved $8 million in structural budget
cuts, and all departments continue to effectively manage their budgets in accordance to the City's
Fiscal Sustainability Plan.
Currently, it is expected that departments will achieve an additional $3 million of operational savings.
These savings are almost entirely as a result of personnel vacancies and are expected to produce
a one -time windfall in FY 2011-12. Departments are actively recruiting for these vacancies so the
magnitude of these savings is not expected to reoccur, nor were they budgeted in FY 2012 -13.
FISCAL YEAR 2011 -12 CITY MANAGER ASSIGNMENTS
Council Policy F -2, Reserve Policy, delegates the authority to the City Manager to modify or create
new assignments of fund balance; however appropriation of those assignments must be approved
by the City Council. A schedule of City Manager Assignment activity during FY 2011-12 is below:
City Manager Assignments
Beginning
Assignment
Balance
New
Assignments
Budgeted
Assignment
Uses
Relinquished
Assignments
Estimated
Ending
Assignment
Balance
Neighborhood Revitalization
$ 650,000
$ -
$ 419,160
$ 230,840
$ -
Tidelands Management
200,000
-
-
200,000
-
Marian Bergeson Pool Contribution
330,000
-
-
330,000
-
Airport Issues
100,000
100.000
-
100,000
100,000
MOD - Tree Replacement Program
75,000
-
-
75,000
-
Economic Development
75,000
-
-
75,000
-
Median Maintenance Program
50,000
-
-
50,000
-
Lower Bay Dredging
2,500,000
300,000
2,500,000
-
300,000
FFP Reserve
1,416,399
-
-
1,416,399
IT Internal Service Fund
-
3,000,000
-
-
3,000,000
CIP FOR FY 13
-
1,600,000
-
-
1,600,000
Civic Center Move /FFE
-
200,000
-
-
200,000
Facilities Master Plan Consultant
-
250,000
-
-
250,000
CPS Infrastructure Buyout
-
600,000
-
-
600,000
$ 3,980,000
$ 7,466,399
$ 2,919,160
$ 1,060,840
$ 7,466,399
Total City Manager Assignments
At the end of FY 2010 -11, the City Manager assigned $3,980,000 from the General Fund -fund balance
to be carried over and available for Council approved programs during FY 2011-12. By fiscal year -end,
$2,994,160 is projected to be utilized and $985,840 is expected to be returned to fund balance and
available for new priority programs. These relinquishments have two categories:
1. assignment (fund balance) was not needed as the responsible department performing the service
was able to cover the expenditure within their annual approved budget (neighborhood
revitalization /tree replacement /median maintenance); and
2. program did not involve an expense during FY 2011-12 (Marian Bergeson pool /Airport Issues).
The City Manager has made $7,466,399 in new assignments for FY 2011 -12. All assignments, with
the exception of the airport issue, were intended to ensure funding is available for our core values:
maintaining our facilities and infrastructure and investing in our IT Strategic Plan. Assignments are
estimates as of the financial analysis available March 31, 2012, and will be adjusted for actual year
end results in the General Fund.
5
Fiscal Year 2012 -13 Budget
FISCAL YEAR 2012 -13 BUDGET GOALS
Listening to the community and City Council, the
City Manager prepares for the budget cycle by
identifying the unique qualities and specific City
services that will contribute toward becoming
and staying the Shining City by the Bay. The core
values as confirmed by Council are:
A high quality physical environment
This means the natural environment and
maintaining quality community centers, parkways
and medians, roads, trees, alleys, beaches and
more. We believe that Newport Beach has a
different look and feel from other communities as
you enter it, and we want to maintain that look.
Public safety and how City services and programs
reinforce safety
From core public safety services like police and
fire to programs (recreation and senior services,
CERT and more) and infrastructure (parks, libraries
and more) that draw people out into their
community, we give our residents great things to
do and enjoy -when people are out and about
and involved, bad elements stay away.
Civic engagement
This is a community that loves its many strong
community activities, events and groups and
wants to be actively engaged with its city
government.
Accountable, Responsive City Government
We should be about superior customer service,
fiscal sustainability, accountability, transparency
and ensuring an accessible and open
environment. We want to ensure our community
views us as the standard of excellence in city
government.
PRIORITIZING SCARCE RESOURCES
Communicating our core values to the
organization allows us to focus our resource
allocation decisions toward programs and
services that enhance these core values. That
being said, FY 2012 -13 is the third consecutive
year of minimal to flat revenue growth in Newport
Beach. In order to present a balanced budget
for FY 2012 -13, the City Manager instructed all
director's to maintain FY 2011 -12 departmental
budgetary levels so that any increases in revenue
estimates could be allocated to new or improved
programs and services that would support these
core values. This also supports a continued
focus on transformation of the Newport Beach
city government to a more accountable and
performance -based organization. As such, the
executive team is not only improving what we are
best at, but also what we should "not" be doing.
This budget builds in new opportunities to contract
out certain services when it can be demonstrated
that the private sector can perform these services
with the same or better level of service and for
less cost. These changes can be seen in some
departmental budgets with reduced costs for
personnel and increased costs for professional
services.
OUTLOOK FOR FISCAL YEAR 2012 -13
We have not only survived the recession, we have
become a stronger albeit smaller organization.
This was not without hard choices and significant
budget reductions. We have maintained our
key budget principles, and these have assisted
us with increasing our General Fund Reserves
in each year of the recession to a level that is
the highest in the more than 100 year history of
Newport Beach. We have built reserves without
compromising service levels to our community, we
have maintained our physical environment, and
have allocated resources to our IT Strategic Plan
and performance management system. This sets
the stage for continuing to become a smarter,
versatile and smaller city government.
OUR BUDGET PRINCIPLES
1.
Adhere to 2010's Fiscal Sustainability Plan.
2.
Use the upcoming years as an opportunity to
thoughtfully and methodically change the way
our local government conducts business.
3.
Our "Shining City's" success includes our
investment in our infrastructure.
4.
We should stop doing some things.
5.
We must continue to address pension costs,
comprehensively and aggressively.
6.
Public safety is paramount - but there are still
smarter, better ways of delivering public safety
services without compromising safety.
FISCAL YEARS 2012 AND 2013 GENERAL FUND COMPARATIVE BUDGET
2011 -12 Projected
Original 2011 -12
Budget Year End
GENERAL FUND REVENUES:
PROPERTY TAXES
SALES TAXES
TOT TAXES
ALL OTHER GENERAL FUND REVENUES
SUBTOTAL GENERAL FUND REVENUES
GENERAL FUND EXPENDITURES:
GENERAL GOVERNMENT
PUBLIC SAFETY
PUBLIC WORKS
COMMUNITY DEVELOPMENT
COMMUNITY SERVICES
OPEB
DEBT SERVICE
OPERATING BUDGET SAVINGS
CAPITAL PROJECTS
SUBTOTAL GENERAL FUND EXPENDITURES
OPERATING SURPLUS / AVAILABLE FOR ASSIGNMENT
Proposed
FY 2012 -13
Budget
$
72,155,615
$
72,612,217
$
72,975,146
$
25,088,167
$
25,719,170
$
26,793,879
$
12,786,000
$
13,715,150
$
14,390,158
$
38,926,001
$
40,455,757
$
41,642,213
$
148,955,783
$
152,502,294
$
155,801,396
$
13,379,052
$
13,620,633
$
14,477,488
$
75,856,581
$
76,392,827
$
77,394,664
$
28,821,937
$
28,947,199
$
29,329,249
$
8,939,933
$
9,243,500
$
9,168,326
$
15,307,816
$
17,743,778
$
16,926,916
$
2,314,000
$
2,314,000
$
2,466,000
$
780,000
$
780,000
$
750,000
$
-
$
(3,000,000)
$
-
$
2,094,130
$
2,094,130
$
3,600,000
$
147,493,449
$
148,136,067
$
154,112,643
$
1,462,334
$
4,366,227
$
1,688,753
GENERAL FUND PROPOSED FISCAL YEAR 2012 -13 BUDGET
The General Fund is the key operating fund within the City's budget and is generally of most interest to
residents as it is predominantly (78 %) funded by tax revenues.
REVENUE FORECAST
As stated previously, FY 2012 -13 will be the third consecutive year of minimal to flat revenue growth in the
City of Newport Beach. Although the economy continues to gradually improve, our projections remain
conservative in keeping with our Fiscal Sustainability Plan.
We are projecting FY 2012 -13 General Fund revenues of $155.8 million, an increase of approximately $3.3
million from our FY 2011-12 amended revenue budget. Property tax revenues which account for almost
47% of total General Fund revenues, or * *$73.0 million, are estimated to minimally increase by 0.5% from
revised FY 2011 -12 revenues, or $360,000. The housing market recession is not over, and all local and
state governments are experiencing low to negative growth in their assessed valuations (AV). Newport
Beach continues to maintain positive growth in our AV, although only +0.5% in last year's case. This is not
common in our neighboring cities and counties, as many have experienced declines in AV during the
recession and are just now experiencing small positive growth. The Orange County Assessor continues to
warn cities to be conservative when estimating property tax revenue, he assured us at his February 2012
meeting that he was still performing re- assessments which were decreasing property values in all areas of
the County even in the beach cities.
* *SPECIAL NOTE ON PROPERTY TAX ESTIMATES FY 2012 -13: As previously mentioned, Finance recently confirmed
with the County Controller's Office that supplemental taxes will not be received for the second half of FY 2011-
12 (approximately $500,000) due to implementation challenges with a new software in the County Assessor's
Office. These revenues should be received during the first quarter of FY 2012 -13, but too late for eligible
modified- accrual accounting rules. Also confirmed, penalties /interest & redemption property tax collections are
significantly down, approximately $500,000 for Newport Beach, in the second half of FY 2011-12. The Controller's
Office confirmed this is county -wide, and they are reporting a noticeable improvement in timely secured
collections which has caused all cities to realize significantly less in penalties /interest & redemptions. The
proposed budget does NOT include adjustments for either of these issues as it was printed before confirmation
was made. Both issues will be addressed in the final budget document. **
7
REVENUE FORECAST (continued)
Sales Tax and Uniform Transient Occupancy
Tax (TOT) are the next largest components (26%
cumulatively) of the City's General Fund. The
FY 2012 -13 sales tax estimate is $20.6 million, an
increase of almost $1 million or 5.0% over FY 2011 -
12 estimated revenue. TOT is also estimated to
increase $835,000, or 5.0 %, over the FY 2011 -12
estimated final revenue. Consumer confidence has
continued to improve and our sales and TOT taxes
are reflecting that improvement. We have almost
returned to pre- recession levels in sales tax and
have surpassed those levels in TOT thanks in large
part to Newport Coast's Pelican Hill Resort. We
have estimated conservative growth in both areas
after talking to our major hotels and our economic
consultants, and we are confident these revenues
will remain strong.
We are including a one -time revenue estimate of
$2.5 million in FY 12 -13 for the sale of the Airborne
Law Enforcement Program (ABLE) helicopters and
related equipment. FY 2012 -13 intergovernmental
revenue is projected to be about $600,000 less than
FY 2011 -12, due to the completion of several grants.
EXPENDITURE FORECAST
In FY 2012 -13, proposed General Fund
expenditures, including 'new' General Fund capital
improvements, pension and OPEB payments,
total $154.1 million. New General Fund capital
improvement project funding for FY 2012 -13 is
proposed to be $3.6 million, an increase of $1.6
million over the previous year. Our goal is to
increase funding for new General Fund capital
improvement projects eventually to $5 million,
which is the level we believe is in keeping with our
goal of maintaining a quality physical environment.
The proposed FY 2012 -13 General Fund operating
budget is $148 million. This represents an increase of
3.0 %, or $4.3 million, from the FY 2011-12 estimated
final budget which is net of a projected $3 million
of operational savings. The City Manager required
all directors to maintain existing budget levels so
that resources could be allocated to other priority
projects that support our core values. The increases
to operating departments were primarily limited
to contractually obligated CPI adjustments within
contracts, step increases and an increase in the
contribution to the Information Technology Internal
Service fund of $1 million. The estimated $3 million
in operational savings expected for FY 2011 -12
is not included as a reduction to the FY 2012 -13
proposed budget. It is almost entirely the result of
vacancies in the public safety and miscellaneous
departments and will be needed to maintain high
quality service levels in FY 2012 -13.
Reshaping the City's workforce: To maintain our
competitive advantage we need to invest in our
employees to keep them abreast of changes in
their service areas, to stay current with technology
and to adapt the overall workforce to the needs of
the community. We don't want to just be a smaller
organization, we want to invest in our employees
to continue to be the best, always strive to improve
service and business process and be that "smarter"
organization while maintaining our culture of
superior customer service.
In keeping with this message, the recommendation
in the proposed FY 2012 -13 budget are personnel
changes that result in the net reduction of 8 full -
time positions. Additions or reclassifications had
to accompany a reduction of equal or greater
value. A position could only be reclassified if a
director could correlate how that position will
support the core values of the organization,
improve performance, reduce costs or increase
resources. With this reduction of 8 full -time positions
the City will have 755 full -time employees, down 78
positions since
FY 2009 -10.
SUMMARY
We are committed to fiscal sustainability and
living within our means. We will continue to tackle
the difficult issues of pension costs, funding our
CIP program for streets, lights and signals and
neighborhood revitalization, funding our new
facilities and maintaining them, and investing in
our IT Strategic Plan so technology can be used to
continue to be that "Shining City by the Bay ".
City budget and salary information is available
online at newportbeachco.gov /salary.
& Committees Report
city of newport beach I city manager's office
newportbeachco.gov 1 949.644.3001
Many Newport Beach citizens give their time to assist and advise the City Council on issues facing
the legislative body. Service on City Boards, Commissions and Committees is one of the principal
means by which citizens can participate in local government. There are numerous active Boards,
Commissions and Committees which meet on a regular basis. Each group has City staff which
supports these efforts in a variety of ways. The attached reports offer a reflective look at the current
work of each group and the direction they are taking.
Board of Library Trustees
PURPOSE:
Appointed by the Newport Beach City Council,
the Board of Library Trustees is a policy- making
board responsible for the administration of
City libraries. The Board considers the annual
budget for library purposes during the process
of its preparation and makes recommendations
to the City Council and City Manager. The
Board also approves or disapproves the
appointment, suspension, or removal of
the Library Services Director. Subject to the
approval of the City Council, the Board
accepts money, personal property, or real
estate donated to the City for library purposes,
and contracts with schools, county, or other
governmental agencies to render or receive
library services or facilities.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 708
COMMITTEE MEMBERS:
Lynn Crutchley (Chair), Stephanie Murguia,
Jerry King, Jill Johnson - Tucker, Eleanor M. Palk
LENGTH OF TERM FOR MEMBERS:
The five members of the board serve for a term
of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The first Monday each month, unless otherwise
noticed.
STAFF LIAISON:
Cynthia Pulliam Cowell, MLS,
Library Services Director
STAFF SUPPORT:
Staff allocates approximately 22 hours a month
to this board.
QUARTERLY PROGRESS REPORT
Items the Board of Library Trustees considered in the last
quarter include:
• Civic Center & Library Expansion - received an update on
the project, proposed library color palette (see image
above) and furnishings.
• Library expansion naming opportunities - areas were
designated and approved to raise funds for new
programs, technologies, collections and enhancements.
Contribution levels will be determined at a later date.
• Gift policies - reviewed and discussed the library gift and
donor policy and the Newport Beach Public Library gift
policy.
Visit the library online at newportbeachca.gov /nbpl.
11
Building & Fire Board
of Appeals
PURPOSE:
Determine the suitability of alternate materials and
methods of construction; to provide for reasonable
interpretations of the provisions of the Building
and Fire Codes; to hear written appeals regarding
the Chief Building Official's or Fire Marshal's
determinations.
COMMITTEE AUTHORIZATION:
Uniform Administrative Code, Section 201 and
NBMC 15.02.120
COMMITTEE MEMBERS:
Brion S. Jeannette (Chair), Robert W. Yant (Vice
Chair), George Crall, James Anderson, Ernie Liske,
Richard R. Luehrs, and Stephen Sandland
LENGTH OF TERM FOR MEMBERS:
The seven members of the board serve for a term
of four years on a staggered basis.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Ron Gamble, Chief Fire Marshal
Seimone Jurjis, Chief Building Official
STAFF SUPPORT:
When the board is called into session, staff
allocates approximately six hours to each
session. Costs for services are recovered by the
payment of appeal application fees established
by City Council resolution. If an item presented
to the Board is staff generated, then no fees are
recovered.
12
QUARTERLY PROGRESS REPORT:
The board did not meet during this quarter.
City Arts Commission
PURPOSE:
Appointed by City Council, the City Arts
Commission acts in an advisory capacity to the
City Council in all matters pertaining to artistic,
aesthetic and cultural aspects of the City. The
City Arts Commission also recommends to the
City Council the adoption of such ordinances,
rules and regulations as it may deem necessary
for the administration and preservation of
fine arts, performing arts, historical, aesthetic
and cultural aspects of the community.
On behalf of the City, the Arts Commission
actively encourages programs for the cultural
enrichment of the community and performs
such other duties relating to the arts as the City
Council may require.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 712
COMMITTEE MEMBERS:
Robyn Grant (Chair), Robert Smith (Vice
Chair), Rita Goldberg (Secretary), Carole
Boller, Christopher Trela, Arlene Greer,
Gilbert Lasky
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for
a term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The second Thursday each month, unless
otherwise noticed.
STAFF LIAISON:
Jana Barbier, Cultural Arts Coordinator
STAFF SUPPORT:
Staff allocates approximately 40 hours a month
to this commission.
QUARTERLY PROGRESS REPORT:
Items the Arts Commission considered in the last quarter
include:
• Performance subcommittee meetings - selection of parks,
talent and dates for the 2012 summer Concerts in the
Parks Series and selection of dates for Shakespeare by the
Sea performances.
• Art exhibitions - approved displays for City Hall and two
areas at Central Library.
• Museum tour- hosted a public tour to the Autry National
Center in February 2012
• Public art projects - oversaw the restoration and reframing
of 10 watercolors which were donated to the City and
displayed at the OASIS Senior Center Reception.
• Sculpture donation - reviewed and declined an offer
• Public art at Civic Center- met with representatives from
the Orange County Museum of Art
• Newport Beach Art Exhibition and Sale - preparation,
marketing and administration for the April 14 event at
OASIS Senior Center.
• Cultural Arts Grant recipients- followed up at regular
meeting on progress of and available performances.
More information on the City's cultural arts programs
can be found online at newportbeachco.gov/
culturalarts.
13
Civil Service Board
PURPOSE:
Advise the Council on personnel matters,
recommend changes to the Civil Service System
Rules and Regulations, conduct appeal hearings
of City employees for disciplinary issues and
launch personnel administration investigations
for City employees covered by one of the Safety
Bargaining Units (FFA, FMA, LMA, NBPA and
PMA) and report its findings to City Council and
Manager.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Sections 710 & 711
COMMITTEE MEMBERS:
Debra Allen (Chair), Douglas Coulter, James
"Mickey" Dunlap (Vice Chair), Hugh Logan and
Maiqual Talbot
LENGTH OF TERM FOR MEMBERS:
The five members of the board serve for a term of
four years on a staggered basis.
FREQUENCY OF MEETINGS:
The first Monday each month, unless otherwise
noticed.
STAFF LIAISON:
Terri Cassidy, Human Resources Director
Jyll Ramirez, Admin. Assistant to the HR Director
STAFF SUPPORT:
Staff allocates approximately 20 -25 hours a month
to this board.
14
QUARTERLY PROGRESS REPORT:
Items the Civil Service Board considered in the
last quarter include:
• Appeal hearings - rescheduled upcoming closed
hearings of civil service-covered employees.
• Responsibility- aware and knowledgeable of
current practices and laws.
• Privacy and confidentiality - upheld City policies
and laws while facilitating communications
between legal representatives and board
members.
Harbor Commission
PURPOSE:
The purpose of the Harbor Commission is to
provide the City of Newport Beach with an
advisory body representing the diverse uses of
Newport Harbor and its waterfront.
A. Advise the City Council in all matters pertaining
to the use, control, operation, promotion and
regulation of all vessels and watercraft within
the Newport Harbor.
B. Approve, conditionally approve, or disapprove
applications on all harbor permits where the
City of Newport Beach Municipal Code assigns
the authority for the decision to the Harbor
Commission.
C. Serve as an appellate and reviewing body
for decisions of the City Manager on harbor
permits, leases, and other harbor - related
administrative matters where the City of
Newport Beach Municipal Code assigns such
authority to the Harbor Commission.
D. Advise the City Council on proposed harbor -
related improvements.
E. Advise the Planning Commission and City
Council on land use and property development
applications referred to the Harbor Commission
by the City Council, Planning Commission, or the
City Manager.
F. Make recommendations to the City Council
for the adoption of regulations and programs
necessary for the ongoing implementation of
the goals, objectives, and policies of the Harbor
and Bay Element of the General Plan.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 702
COMMITTEE MEMBERS:
Ralph Rodheim (Chair), Duncan McIntosh, Brad
Avery, David Girling, Doug West, Marshall Duffield,
Karen Rhyne and City Council Liaison Mayor
Gardner
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The second Wednesday of each month, unless
otherwise noticed.
STAFF LIAISON:
Chris Miller, Harbor Resources Manager
Shannon Levin, Harbor Resources Supervisor
STAFF SUPPORT:
Staff allocates approximately 25 hours per
month to this commission.
QUARTERLY PROGRESS REPORT:
Items the Harbor Commission considered in the last
quarter include:
• Updates- Harbor Patrol and derelict boats in the
harbor
• FxplorOcean - Overview of current and future
programs
The City's Harbor Guide is available online at
newportbeachca.gov /harborguide.
15
Parks, Beaches &
Recreation Commission
PURPOSE:
A. Act in an advisory capacity to the City Council
in all matters pertaining to parks, beaches,
recreation, parkways and street trees.
B. Consider the annual budget for parks, beaches,
recreation, parkways and street
tree purposes during the process of its
preparation and make recommendations with
respect there to to the City Council and the City
Manager.
C. Assist in the planning of parks and recreation
programs for the inhabitants of the City,
promote and stimulate public interest therein,
and to that end solicit to the fullest extent
possible the cooperation of school authorities
and other public and private agencies
interested therein.
D. Establish policies for the acquisition,
development and improvement of parks,
beaches and playgrounds and for the planting,
care and removal of trees and shrubs in all
parks, playgrounds and streets, subject to the
rights and powers of the City Council.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Section 709
COMMITTEE MEMBERS:
Phillip Lugar (Chair), Kathy Hamilton (Vice Chair),
Tom Anderson, Ron Cole, Roy Englebrecht, Marie
Marston and Jack Tingley
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years on a staggered basis.
FREQUENCY OF MEETINGS:
The first Tuesday each month, unless otherwise
noticed
STAFF LIAISON:
Laura Detweiler, Recreation & Senior Services Dir.
Mark Harmon, Municipal Operations Director
16
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STAFF SUPPORT:
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Staff allocates approximately 57 hours per month
to this commission. This includes staff from the
Recreation & Senior Services Department and the
Municipal Operations Department.
QUARTERLY PROGRESS REPORT:
Items the Parks, Beaches and Recreation Commission
considered in the last quarter include:
• Bench donation process report - formed Ad Hoc
Committee to review (continued)
• New street tree designation on Fourth Avenue -
forwarded recommendation to City Council
for final review and approval.
• New street tree designation on Quiet Cove -
tabled to a future meeting.
• Recognition of Newport Beach Youth Flag Football
Champions.
• Reconfiguration of two Bull Pens to Batting Cages
at Bob Henry Park- approved.
• Beach Fire Rings discussion of issues & solutions
- forwarded recommendation of removal to City
Council for approval.
Projected Tasks:
• Reforestation requests
• Review of tree designation on Holiday Road and
Quiet Cove
• Review of the bench donation program
Planning Commission
PURPOSE:
The Planning Commission has the following duties as
established by the City Charter:
A. After a public hearing thereon, recommended
to the City Council the adoption, amendment or
repeal of a Master Plan, or any part thereof, for
the physical development of the City;
B. Exercise such control over land subdivisions as is
granted to it by ordinance not inconsistent with
the provisions of the Charter;
C. Make recommendations to the City Council
concerning proposed public works and for
the clearance and rebuilding of blighted or
substandard areas within the City; and
D. Exercise such functions with respect to zoning and
land use as may be prescribed by ordinance not
inconsistent with the provisions the Charter.
COMMITTEE AUTHORIZATION:
City Charter, Article VII, Sections 7061707
COMMITTEE MEMBERS:
Michael Toerge (Chair), Bradley Hillgren (Vice Chair),
Fred Ameri (Secretary), Tim Brown, Kory Kramer, Jay
Meyers, and Larry Tucker. Robert Hawkins resigned
as of January 10, 21012. On March 13, 2012, the
City Council appointed Tim Brown to the Planning
Commission for a term that expires on June 30, 2016.
LENGTH OF TERM FOR MEMBERS:
The seven members of the commission serve for a
term of four years.
FREQUENCY OF MEETINGS:
Twice per month on the Thursday preceding City
Council meetings unless otherwise noticed.
STAFF LIAISON:
Kimberly Brandt, Community Development Director
STAFF SUPPORT:
Staff allocates approximately 25 hours per
month to this commission.
QUARTERLY PROGRESS REPORT:
Items the Planning Commission considered in
the last quarter include:
• Newport Banning Ranch - conducted five study
sessions and the first of several public hearings
• General Plan annual status report- completed
review in accordance with the State
Government Code requirements
Public Hearings:
• Development applications- approved
four development applications and provided a
recommendation to the City Council regarding
an on -going appeal application for Ocean
Avenue.
• Applications (legislative) - recommended two
General Plan amendments to the City Council
for approval
• Zoning Code Amendment- recommended
approval of an amendment to the fences, walls
and hedges regulations affected low -lying areas
of the city.
• Continued public hearings (1) - Newport
Banning Ranch
Projected Tasks:
• Newport Banning Ranch Public Hearings
• Housing Element implementation actions
• Amendment to Telecommunications Ordinance
• Review of Balboa Village Implementation Plan
17
Finance Committee
PURPOSE:
Responsible for fiscal governance, the Finance
Committee reviews and monitors events and issues
which may affect the financial status of the City
and oversees adherence to the 15 -Point Fiscal
Sustainability Plan.
COMMITTEE AUTHORIZATION:
Established by Resolution 94 -110
COMMITTEE MEMBERS:
Council Member Curry (Chair), Council Member
Daigle and Council Member Henn
LENGTH OF TERM FOR MEMBERS:
Pursuant to Council Policy A -9, the Mayor
makes annual appointments, subject to Council
confirmation. There is no limit on the term Council
Members may serve.
FREQUENCY OF MEETINGS:
Quarterly, with an additional meeting during
budget season.
STAFF LIAISON:
Tracy McCraner, Finance Director
STAFF SUPPORT:
Staff allocates approximately 20 hours per month
to this committee. (It should be noted that the
majority of the materials and reports provided
to the Finance Committee are typical financial
reports that would need to be produced and
reviewed regardless of the Finance Committee's
existence.)
18
QUARTERLY PROGRESS REPORT:
The Finance Committee met in February to discuss,
review, or approve the following items:
• Quarterly Financial Report - briefing on the current
financial status reported for the second quarter
ending December 31, 2011, of Fiscal Year 2011 -12 as
well as final audited financial data for Fiscal Year
2010 -11.
Roles and Responsibilities - reviewed Resolution
2007 -21 as adopted April 10, 2007, which authorized
the purpose and responsibilities of the committee
and made recommendations to include review of
the structure and documentation of any debt
financing and meeting with the auditors for pre and
post audit conferences.
Consultant Agreement- reviewed and
recommended approval of an agreement with
Maximus Consulting Services to allow Maximus to file
reimbursement claims, on behalf of the City, with
the State of California for a variety of State mandated
actions. This agreement will be presented for City
Council consideration.
• 2012 Calendar- established the 2012 workplan for the
committee's issues and scheduled the quarterly
meetings were scheduled quarterly with one
additional meeting set to review the proposed
budget.
Citizens Bicycle Safety
Committee
PURPOSE:
Promote bicycle safety and responsible cycling
within the City through public outreach, bicycle
facility improvements, and review of City policies
and practices related to bicycles.
COMMITTEE AUTHORIZATION:
Resolution 2010 -99
COMMITTEE MEMBERS:
Mayor Gardner, Sean Matsler, Denis LaBonge,
Anthony Petrs, Michael Alti, Lou Cohen, Bob
Kahn, Frank Peters
LENGTH OF TERM FOR MEMBERS:
The seven members of the committee serve for a
term of one year.
FREQUENCY OF MEETINGS:
The second Monday each monthly, unless
otherwise noticed.
STAFF LIAISON:
Brad Sommers, Senior Civil Engineer
STAFF SUPPORT:
Staff from the Public Works Department, GIS
Division and Police Department allocates
approximately 50 -100 hours per month to this
committee. In addition, this quarter the Police
Department's Traffic Division conducted two
bicycle safety operations for a total of 30 hours.
QUARTERLY PROGRESS REPORT:
To date, City staff with the assistance of the
Bicycle Committee has completed the following:
• Committee renewal - City Council reauthorized
the committee, appointed members and
extended its term to January 10, 2013
• Education and outreach - Police Department
held a bicycle safety enforcement day in March.
• Bicycle facility improvements- installed new
bicycle striping and signage on Coast Highway
and Bonita Canyon; and installed bike route
signage to establish alternate bike routes through
Corona del Mar.
Next Step:
The committee will continue to pursue its goal of
promoting bicycle safety and responsible cycling
within the City through public outreach, bicycle
facility improvements, and review of City policies
and practices related to bicycles.
Find out more on bicycle safety and trails at
newportbeachca.gov /bicycle.
19
Coastal /Bay &Water Quality
Committee
PURPOSE:
The Committee advises and makes recommendations
to the City Council on water quality /water conservation
policies, projects and programs that will achieve the
Committee's mission and the City Council's priorities:
• Educate the watershed's population about the
value of Newport Bay and the ocean;
QUARTERLY PROGRESS REPORT:
Items the Coastal /Bay and Water Quality
Committee considered in the last quarter
include:
• Enforce and /or strengthen existing regulations on
Water quality projects and programs - reviewed
actions that impair water quality or wildlife habitat;
the IRWD Syphon Reservoir Recycled Storage
• Advocate for policies, programs and projects that
project; received an update on Newport Harbor
improve the water quality of Newport Bay and the
pump -out stations; and discussed the Copper
ocean;
Reduction project and TMDL update.
• Oppose policies, programs or projects that detract
Presentations - Green Streets program; NPDES
from good water quality in the Newport Bay
Annual Report review; and a research update on
watershed and the ocean; and
coastal flooding and beach erosion.
• Develop, fund, and monitor water quality initiatives,
including testing and structural projects, that meet
the Committee's mission.
COMMITTEE AUTHORIZATION:
Resolution 2003 -63
COMMITTEE MEMBERS:
Mayor Gardner (Chair), Council Member Henn (Vice
Chair), Roberta Jorgensen, Jim Miller, George Robertson,
Randy Seton, Tom Houston, Janet Rappaport, Dennis
Baker
LENGTH OF TERM FOR MEMBERS:
The three Council Members (currently, there is one
vacancy) and seven citizen members serve for a one -
year term subject to renewal by the City Council.
FREQUENCY OF MEETINGS:
The second Thursday each monthly, unless otherwise
noticed.
STAFF LIAISON:
John Kappeler, Water Quality Manager
STAFF SUPPORT:
Staff allocates approximately 30 hours a month to this
committee.
20
Projected Tasks:
• Big Canyon project
• Rhine Channel project wrap up
• Prop 84 ASBS grant program
• Coastal Dolphin Research program
• Newport Bay Sediment TMDL update
• Copper contamination in marinas
• Runoff Reduction program- ET Controller project
update
• Various educational programs and water quality
grant programs
Environmental Quality
Affairs Committee
PURPOSE:
The mission of the Environmental Quality Affairs
Committee (EQAC) is to protect and enhance the
environmental quality of the City for the health and
enjoyment of residents and visitors. When directed
by the City Council EQAC:
A. Reviews and submits comments on Notices
of Preparation (NOP) and /or the Notice
of Completion (NOC) with respect to any
Environmental Impact Report (EIR) prepared by
the City;
B. Reviews and submits comments on behalf of the
City (subject to City Council or City Manager
approval) on environmental documents
prepared by other public agencies for projects
that have the potential to cause significant
adverse environmental impacts within the City;
C. Reviews and submits comments on any
negative declaration prepared by the City for
any project;
D. Advises the City Council on policies, programs
and projects that improves or detracts from the
environmental quality of the City; and
E. promotes education and awareness on positive
environmental practices.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 87 -14
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COMMITTEE MEMBERS:
Mayor Gardner, Debbie Stevens (Chair),
Kimberly Jameson, Merrit Van Sant, Barbara
Thibault, Laura Meier, Nick Roussos, Joan Penfil,
Bruce Asper, Kevin Kelly, Laura Curran, Vincent
Lepore, Kevin Nolen, Kathy Harrison, Sandra
Haskell, Timothy Stocks, and Charles McKenna.
There are six vacancies, including the second
City Council member seat.
LENGTH OF TERM FOR MEMBERS:
The members of the committee serve for a
term of four years on a staggered basis for a
maximum of two consecutive terms.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Patrick Alford, Planning Manager
STAFF SUPPORT:
None at this time.
QUARTERLY PROGRESS REPORT:
As there were no Council- directed items to
consider, the committee did not meet this
quarter.
21
Newport Coast
Advisory Committee
PURPOSE:
Advise the City in the implementation of the
Newport Coast Annexation Agreement and any
other issue relating to Newport Coast, Newport
Ridge, or Crystal Cove.
COMMITTEE AUTHORIZATION:
Established by Resolution 2001 -81
COMMITTEE MEMBERS:
Three members appointed by the City, four
appointed by the Newport Coast Committee of
2000 (NCC2K). Current membership includes Mayor
Gardner, Council Member Curry, Jim McGee
(Chair), Gerry Ross (Vice Chair), Daniel Wampole
and one vacancy
LENGTH OF TERM FOR MEMBERS:
The seven members of the committee serve for a
term of three years.
FREQUENCY OF MEETINGS:
In recent years, called as needed.
STAFF LIAISON:
Dave Kiff, City Manager
STAFF SUPPORT:
Minimal given that the committee has not met in
recent years.
W,
QUARTERLY PROGRESS REPORT:
In the most recent period, the City took down
two "wayfinding" signs in the Newport Coast
area. We also worked closely with Mr. Ross and
Mr. McGee about the impacts to the Newport
Coast on the adoption of the Very High Fire
Hazard Severity Zone maps.
This committee cannot be disbanded without
violating the Newport Coast Annexation
Agreement, which calls for its creation and
maintenance. This committee met frequently -
monthly at least - in 2001, 2002, and for a few
years after the January 1, 2002 annexation of the
Newport Coast community. With the community
center completed and operating, fairly few
issues arise that require the committee to meet.
Committee members remain relatively active
in City issues, and very active in Newport Coast
issues (typically via their Master Homeowners
Associations).
Special Events
Advisory Committee
PURPOSE:
The Special Events Advisory Committee
(SEAC) was formed to assist the City Council
in evaluating requests for City support of
community events. The Committee assesses
every application for City support based
upon each event's ability to meet all or
most of the established evaluation criteria.
The Council relies upon the committee's
recommendation when making event
support funding decisions.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 2009 -22.
COMMITTEE MEMBERS:
Assistant City Manager Dana Smith (Chair,
non - voting member), Paul Blank, Judy
Brower, Janis Dinwiddie, Marshall Topping,
Vicki Higgins, Jeffrey Cole
LENGTH OF TERM FOR MEMBERS:
The committee is ongoing until such time as
the need for the committee no longer exists
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Tara Finnigan, Public Information Manager
STAFF SUPPORT:
Staff allocates approximately 10 hours per
month to this committee.
QUARTERLY PROGRESS REPORT:
At its January 24 meeting, the Newport Beach
City Council selected Paul Blank to fill the
unscheduled vacancy on the committee. Then,
at its February 14 meeting, Council approved
Resolution 2012 -20, amending the membership,
term and duties of the committee. The changes
include allowing the City Manager to select a
staff member to serve as an advisory, non - voting
member to the committee and authorizing
the Mayor to select that staff member as the
committee's chairperson. Also in February,
Chairperson Laura Davis resigned due to a
change in her employment. Assistant City
Manager Dana Smith was appointed to SEAC on
February 14 and assumed the role of committee
chair.
Applications for City support were available
online as of December 20, 2011 and were
due February 15, 2012. Fifteen organizations
submitted applications seeking City support for
events occurring between July 1, 2012 and June
30, 2013. The committee met in late February,
received packets of applications, determined
a plan for conducting applicant interviews, and
discussed updates to the scoring sheets and
process.
From late February to late March, the
SEAC members individually reviewed each
application. On March 26, the committee met
to conduct brief interviews with half of the
applicants. The second group of interviews will
take place on April 2. After those are completed,
the event scores will be collected, averaged
and the events will be ranked according to the
scores. The committee will have an opportunity
to review the completed, list of rankings and
make changes before the list is forwarded to
City staff and is ultimately presented to the City
Council.
23
Aviation Committee
PURPOSE
Generally, to assist the City in the implementation
of Council Policy A -17 (Newport Beach City Council
Airport Policy).
COMMITTEE AUTHORIZATION:
Established by Resolution 49597 (1979). Recently
amended by Resolution #2011 -31 (April 12, 2011).
COMMITTEE MEMBERS:
City Council (3) - Leslie Daigle (Chair), Rush Hill
(Vice Chair), and Keith Curry.
City Manager Dave Kiff
City Attorney Aaron Harp
Council District representatives - Kay Mortenson,
Henry Arjad (# 1), Eleanor Todd, Gerald Scarboro
( #2), Tom Anderson, Bonnie O'Neil ( #3), Tom Meng,
Ron Darling ( #4), John Cunningham, Craig Page
( #5), Shirley Conger, Lloyd "Bud" Rosner ( #b),
Suzanne Casey, Jim Dunlap ( #7).
President of Airport Working Group - Tony Khoury
Representative from Airfair /SPON - Melinda Seely
Resident of Newport Coast /Newport Ridge - Roger
Ham
General Aviation Representative - not yet named
LENGTH OF TERM FOR MEMBERS:
Not defined by Resolution.
FREQUENCY OF MEETINGS:
Monthly, on the last Monday unless otherwise
noticed.
STAFF LIAISONS:
Dave Kiff, City Manager
Tom Edwards, Consultant
STAFF SUPPORT:
Tom Edwards' attendance at the meetings and
his monthly "All Things Aviation" summary is part
of his monthly retainer ($5K /mo). Staff allocates
approximately eight hours per month to this
committee, although in this QBR period about 5
hours a week has been dedicated above that for
Settlement Agreement Issues and discussion over a
new departure pattern.
24
QUARTERLY PROGRESS REPORT:
The Aviation Committee again in this quarter
spent time discussing the impacts to the
community of the FAAs recent "NexGen"
departure patterns for JWA, especially the
"RAWLZ ". RAWLZ is not yet adopted, but is
intended to mimic the traditional departure
patterns over Upper Newport Bay for flights
staying west of Las Vegas or turning north
(about 50% of all flights leaving JWA) and
where the planes have cockpit equipment to
follow the RAWLZ.
Committee members hear from JWA officials
about JWAs passenger counts and the City's
efforts to extend the neighborhood - friendly
protections at JWA, including the commercial
and general aviation curfews and the
passenger and average daily departure caps.
These efforts began in the first quarter of 2012
and continue today.
It generally is the Committee's position that
the City always view Aviation via the lens
of Council Policy A -17 (Newport Beach City
Council Airport Policy). The policy does not
speak to departure patterns that may impact
one neighborhood over another, but it does
speak to the importance (above all else) of the
Settlement Agreement's protections.
More information can be found online at
newportbeachca.gov /jwa.
Banning Ranch
Development Agreement
PURPOSE:
To negotiate the terms of a pre- annexation and
development agreement, which will describe
development rights of and public benefits to
be provided by the developer and outline the
terms for annexation of the property to the City of
Newport Beach.
COMMITTEE AUTHORIZATION:
Established by Resolution 2008 -29
COMMITTEE MEMBERS:
Council Member Rosansky and Council Member
Selich
LENGTH OF TERM FOR MEMBERS:
The committee will sunset upon City Council
approval of the pre- annexation and development
agreement, or earlier if so decided by the City
Council.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Patrick Alford, Planning Manager
STAFF SUPPORT:
Staff allocates approximately 20 hours to this
committee.
QUARTERLY PROGRESS REPORT:
The Committee continued to advise the City
Attorney's Office on the draft development
agreement. It is anticipated that the draft
agreement will be considered by the Planning
Commission and City Council in May 2012.
25
Building Committee
PURPOSE:
The Committee is charged with the tasks of
researching, requesting information, and addressing
issues raised during the design and construction
phases of the Civic Center and Park Master Plan.
COMMITTEE AUTHORIZATION:
Established by Resolution 2003 -30
COMMITTEE MEMBERS:
Council Member Selich, Council Member Rosonsky
and Council Member Hill
LENGTH OF TERM FOR MEMBERS:
The three members of the committee serve until
completion of the Civic Center and Park project
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Steve Badum, Public Works Director
Dave Webb, Deputy PW Director /City Engineer
STAFF SUPPORT:
Staff allocates approximately 20 hours per year to
this committee.
QUARTERLY PROGRESS REPORT:
The Committee has focused its efforts on
the current construction of the new Civic
Center and Park. Construction of this project
is proceeding on budget and per original
construction schedule.
During the quarter, the committee continues
to review the construction progress and
project costs. Four change orders have been
approved to date for the total amount of
$58,234.
IPV
General Plan /Local Coastal
Program Implementation
PURPOSE:
The Committee is charged with the tasks of
developing a work program for the
following items and overseeing its progress:
A. Revision of Coastal Land Use Plan;
B. Revision of Zoning Code;
C. Completion of Local Coastal Program
Implementation Plan;
D. Study of infrastructure needs associated with
development authorized in the General Plan,
and establishment of developer impact fees
for infrastructure;
E. Revision of City Council policies;
F. Revision of Building Code;
G. Public participation on the previous items;
and
H. Any other means of implementing the
General Plan that may be assigned to the
Committee by the City Council.
COMMITTEE AUTHORIZATION:
Established by Resolution No. 2006 -106
COMMITTEE MEMBERS:
Council Member Selich (Chair), Mayor Gardner,
Council Member Hill, and Planning Commission
Chair Michael Toerge, Planning Commissioner
Fred Ameri, and Planning Commission Vice Chair
Bradley Hillgren
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the
committee no longer exists.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Brenda Wisneski, Deputy Community
Development Director
STAFF SUPPORT:
None
QUARTERLY PROGRESS REPORT:
The committee did not meet this quarter.
27
July 4th West Newport
Safety Planning Committee
PURPOSE:
The July 4th West Newport Safety
Committee was formed to assist the
City of Newport Beach in identifying
measures to help contain, and
eventually eliminate, unruly behavior
in West Newport on Independence
Day. The Committee's goal is to
create a safe, family friendly holiday
environment that residents and visitors
can equally enjoy.
COMMITTEE AUTHORIZATION:
Established by Council Resolution No. 2002-
58 on September 10, 2002.
COMMITTEE MEMBERS:
Council Member Henn (Chair),
Council Member Rosansky, Craig
Batley, Mary Bryant, Paul Watkins,
Margie Dorney, City Attorney or
designee, Police Department staff
member.
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the committee no longer
exists.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Tara Finnigan, Public Information Manager
STAFF SUPPORT:
None for this quarter.
QUARTERLY PROGRESS REPORT:
The committee did not meet this quarter. The committee will meet
in April to prepare for the 2012 Fourth of July holiday.
IPV
Neighborhood Revitalization
PURPOSE:
The Neighborhood Revitalization Committee
is a direct outgrowth of one of the five 2011
annual priorities identified by the City Council
in February of 2011. The purpose of the
Committee is to identify and then prioritize
those areas of the community that should
have an investment of time, thought, and
resources to bring the areas up to "Newport
Beach" standards. Following City Council
approval of the prioritization, the Committee
will identify desired outcomes, develop a
plan to achieve them, and recommend
budget appropriations to be approved
by the City Council. Additionally, the
Committee has identified and established
Citizens Advisory Panels (CAPS) to guide
and implement the revitalization strategy for
each specific area, encouraging public input
throughout the process.
COMMITTEE AUTHORIZATION:
Established by Resolution 2011 -26
COMMITTEE MEMBERS:
Council Member Henn (Chair), Council
Member Selich, and Council Member Hill
LENGTH OF TERM FOR MEMBERS:
Term ends December 31, 2012
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Kimberly Brandt, Community Development Director
STAFF SUPPORT:
The City Council allocated $650,000 from Fiscal Year
2011 -2012 budget savings to fund this overall effort
to date. Depending upon specific tasks, additional
budgetary allocations may be forthcoming. Staff
allocates approximately five hours per meeting to this
committee.
QUARTERLY PROGRESS REPORT:
Items the Neighborhood Revitalization Committee
considered in the last quarter include:
• Balboa Village - completed the Economic Analysis and
Parking Management Study. Currently, updating
the Balboa Village vision and brand promise. Final
recommendations from the CAP on a draft
revitalization implementation plan should be completed
by June 2012 for subsequent committee review.
• Corona del Mar Entry - reviewed recommendations
from the CAP in January and February and provided a
recommendation of support for City Council
consideration on February 16, 2012.
More information can be found online at newportbeachca.
gov /revitalization.
29
Tidelands Management
PURPOSE:
The goals of the Tidelands Management
Committee are to:
1) Establish long term visions for the tidelands
including the Upper and Lower Bays, beaches
and other components;
2) Study and adopt a Tidelands Infrastructure
Master Plan;
3) Research, consider and recommend
appropriate governance structures;
4) Oversee ongoing execution of the Tidelands
Infrastructure Master Plan projects; and
5) Identify and establish a Citizens Advisory Panel
to assist the Committee, encouraging public
input throughout the process.
COMMITTEE AUTHORIZATION:
Established by Resolution 2011 -26
COMMITTEE MEMBERS:
Mayor Gardner, Council Member Henn and
Council Member Selich
Kill'
LENGTH OF TERM FOR MEMBERS:
Ongoing until such time as the need for the
committee no longer exists.
FREQUENCY OF MEETINGS:
The third Wednesday each month, unless
otherwise noticed.
STAFF LIAISON:
Chris Miller, Harbor Resources Manager
STAFF SUPPORT:
Staff allocates approximately 30 hours per
month to this committee.
QUARTERLY PROGRESS REPORT:
Items the Tidelands Management Committee
considered in the last quarter include:
Tidelands revenue and expenses
• Lower Bay dredging update
• Charter boats in Newport Harbor
• Tidelands Infrastructure Management Plan
( "TIMP ") review
• Buck Gully runoff reduction
• Semeniuk and Newport Sloughs
• Linda Isle inner lagoon dredging
• Citizen Advisory Panel update on the TIMP
Updating Harbor Charges
PURPOSE:
The purpose of the Updating Harbor Charges
Committee consists of updating Harbor
Resources' cost of service fees and updating the
City's harbor fees to reflect the fair market value
for the use of the Tidelands by the associated
user groups. Fees include permits for moorings,
Balboa Yacht Basin slip rates, and commercial
pier leases. These fees contribute to harbor
projects such as dredging and the provision of
additional harbor amenities.
COMMITTEE AUTHORIZATION:
Established by Resolution 2010 -95
COMMITTEE MEMBERS:
Council Member Henn, Council Member Selich
and Council Member Rosonsky
LENGTH OF TERM FOR MEMBERS:
The committee expires at such time as it
completes a review of harbor fees and
recommendations of potential course of
action are transmitted to the City Council for
consideration.
FREQUENCY OF MEETINGS:
As needed
STAFF LIAISON:
Rob Houston, Assistant to the City Manger
Chris Miller, Harbor Resources Manager
STAFF SUPPORT:
Staff allocates approximately five hours a month
to this committee.
QUARTERLY PROGRESS REPORT:
The committee has been meeting regularly and has hosted
outreach meetings with the commercial harbor users to
discuss the proposed plan and to solicit feedback.
31
Reports
city of newport beach I city manager's office
newportbeachca.gov 1 949.644.3001
The City continues an ambitious and wideranging delivery of projects which represent the City
Council goals and have been developed to meet current community needs and to serve future
generations. The projects tracked in this report have been selected by the City Manager based on
those which generate the most interest and are not all inclusive of the many projects currently taking
place in the City.
Acquisition of Coast Highway
DEPARTMENT:
Public Works
PROJECT LEAD:
Dave Webb, Deputy PW Director /City Engineer
PROJECT START DATE:
2008
TARGET COMPLETION DATE:
2012
DESCRIPTION:
The goal of this project is to initiate a long range
planning process to eventually create a Mariner's
Mile Traffic, Pedestrian and Parking Comprehensive
plan, improve street landscaping along Coast
Highway from the Santa Ana River to Jamboree
Road, provide landscape improvements on
Newport Boulevard through Lido Village, as well
as improved coordination of traffic on and off
the Balboa Peninsula. One option might be to
acquire ownership of the necessary State right -of-
way, or enter into an agreement with the State to
allow construction of the desired improvements for
portions of Coast Highway between Jamboree Road
and the Santa Ana River, and Newport Boulevard
between Finley Street and the West Channel
Bridge. The acquisition process involves passing the
appropriate legislation, State review of the facility for
possible relinquishment, preparation of a report to
the City on the facilities, development of an offer for
City to acquire the facility, and the City accepting
the offer or submitting a counter offer. There is
no defined schedule for this lengthy and involved
process.
FUNDING SOURCE:
Sources for future improvements to be determined
TOTAL FUNDING REQUIRED FOR PROJECT:
To be determined
FUNDING ALLOCATED TO DATE:
None
AMOUNT SPENT TO DATE:
None other than staff time
STATUS TO DATE:
In September 2011, the California Department
of Transportation (Caltrans) completed the draft
Project Scope Study Report (PSSR) for the two
segments of State Highway under consideration
for relinquishment. On September 15, staff
met with Caltrans management to discuss the
report and proposed offer to the City. Caltrans
determined the total relinquishment offer, as
identified in the PSSR, would be no more than
$117,000 for both facilities ($20,000 for Newport
Boulevard and $97,000 for West Coast Highway).
The offer value is basically derived by identifying
what is believed necessary to bring the facilities
up to a "safe and drivable condition ". Caltrans
also indicated the complete relinquishment
process would take another 12 to 16 months from
the point of accepting an offer to complete the
change of ownership.
Caltrans offer was presented and discussed
at the City Council meeting on February 14,
2012. The City Council agreed with staff's
recommendation to 1) accept the $20,000
offer for the Newport Boulevard segment and
to continue the relinquishment process; and 2)
not accept the $97,000 offer for Pacific Coast
Highway and have staff continue to work with
Caltrans to explore options for completing the
desired landscape improvements. Caltrans
was notified of the City's direction in March. In
addition to the relinquishment effort, City staff
and Caltrans discussed the possibility of the City
being the lead on some improvement projects
on Coast Highway. Requests for grant funding
from the Orange County Transportation Authority
will be made to help fund some of the costs for
the projects.
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DEPARTMENT:
Public Works
PROJECT LEAD:
Steve Badum
PROJECT START DATE:
2008
TARGET COMPLETION DATE:
Late 2012
Civic Center & Park
DESCRIPTION:
The Civic Center & Park construction project
includes a LEED silver City Hall office building,
one of the city's largest parks (15 acre), a
450 -space parking structure, an emergency
readiness center, a restored wetlands, a dog
park and an expansion of the Newport Beach
Central Library. It is located on two parcels
inland of the Newport Beach Central Library
and bordered by Avocado Avenue and
MacArthur Boulevard. The project also includes
a community room, new Council Chambers, a
"One Stop" Customer Service Center, a civic
green, and a small cafe to serve library and city
hall customers.
FUNDING SOURCE:
Bond Proceeds and General Fund
FUNDING REQUIRED FOR CONSTRUCTION:
$105,306,931 (estimated construction -does not
include soft costs)
FUNDING ALLOCATED TO DATE:
$105,306,931 (hard construction costs only)
AMOUNT SPENT TO DATE:
$48,566,453
STATUS TO DATE:
The Civic Center and Park project remains on schedule and
budget. Now that the structural steel is complete, the library
expansion is being framed and the curtain walls, made of
aluminum framing and glass, of the City Hall office building
are being installed. The City Hall office building is being
constructed with a raised flooring system that incorporates
2' by 2' steel and concrete panels on pedestals with
an 18" space below the floor. The space is for the
electrical, data and HVAC systems and allows flexibility
for future reconfigurations of workspaces. The "rough in"
installation of the electrical, plumbing and HVAC ducting is
proceeding (see photo at top of opposite page).
The project is scheduled to be substantially complete during
the fall months of 2012 with a dedication being planned for
December 2012.
The Public Works Department prepares a project newsletter
every other month with updated construction information
and photos. It is available for viewing online at
newportbeachco.gov /civiccenter.
37
DEPARTMENTS:
City Attorney's Office, City Manager's
Office, Community Development
PROJECT LEAD:
City Attorney and City Manager
PROJECT START DATE:
2007
TARGET COMPLETION DATE:
Ongoing
DESCRIPTION:
Implement and defend group home
regulations to maintain the residential
character of the City's residential
neighborhoods while providing equal
access to housing and accommodating
the needs of the disabled.
FUNDING SOURCE:
General Fund and Fund Balance
TOTAL FUNDING REQUIRED FOR PROJECT:
All costs have not been specifically identified
since a great deal of the costs is internal, staff
resources from the City Manager's Office,
City Attorney's Office, Planning, and Code
Enforcement.
FUNDING ALLOCATED TO DATE:
$3.1 million in outside counsel and litigation
costs to date.
AMOUNT SPENT TO DATE:
$3.1 million on outside counsel plus internal
staffing and the Hearing Officer for
administrative proceedings.
Group Residential Uses
STATUS TO DATE:
Ordinance No. 2008 -05, has been adopted and
enforced through all necessary administrative
proceedings. The City is at the stage of defending
the ordinance in federal court and in U.S.
Department of Justice and Department of Housing
and Urban Development proceedings. Additionally,
the City is in litigation with several operators of group
homes who have failed to comply with the provisions
of the municipal code. As to these issues:
(1) Federal Litigation:
The federal litigation against the City was successfully
resolved in the City's favor but is on appeal before
the 9th Circuit Court of Appeals. The case is fully
briefed and we anticipate a hearing date being set
in the Summer or Fall, with final resolution within three
to six months after the hearing.
(2) Challenge to Morningside Zoning Agreement.,
MORN has filed a challenge to the adoption of the
Zoning Agreement with Morningside Recovery that
was the vehicle for settling the federal court litigation
involving the City and Morningside Recovery. This
case is set for trial in October.
(3) Enforcement of Morningside Zoning Agreement:
On August 9, 2011, the Council adopted Ordinance
2011-20, which terminates the Zoning Agreement
between the City and Morningside. Morningside
has filed a challenge to the City's termination of the
Zoning Agreement in Orange County Superior Court
and the City has filed a cross - complaint against
Morningside seeking to abate the violations of the
City's Zoning Code at 4823 A River Avenue, 4823 B
River Avenue, 29 Ima Loa Court, 100 Via Antibes, 102
Via Antibes, 208 Via Lido Sound and 533 Via Lido
Scud. On December 15, 2011, the Court granted the
City's motion for a preliminary injunction and ordered
Morningside to fully comply with all of the operating
conditions in the Zoning Agreement during the
pendency of the litigation and prohibited
Morningside from opening any new unlicensed
facilities within the City or expanding any of its
existing facilities to serve more clients. The hearing
on the City's motion to deny Morningside's challenge
to the City's termination of the Zoning Agreement is
set for May 11, 2012.
(4) Enforcement Against Yellowstone:
With the Council's authorization, on October 11,
2011, the City filed a civil case seeking to abate
four Yellowstone residential care facilities located
at 1621 Indus Street, 1561 Indus Street, 20172
Redlands Drive and 1571 Pegasus Street based
on Yellowstone's alleged violation of the Newport
Beach Municipal Code. A trial date has been set
for October 15, 2012.
(5) Enforcement Against Pacific Shores:
With the Council's authorization, on October
11, 2011, the City filed a civil case seeking to
abate one of the Pacific Shores residential care
facilities at 3309 Clay Street based upon Pacific
Shores alleged violation of the Newport Beach
Municipal Code. Pacific Shores has obtained a
State Department of Alcohol and Drug Programs
license for this facility. Obtaining the ADP license
for the facility mooted the allegations the City
made in the complaint and therefore the case
has been dismissed.
(6) Enforcement of Group Residential Use
Regulations:
Efforts are ongoing in the enforcement of the
City's Group Residential Use Regulation, including
the enforcement of the conditions of approval
of permitted uses and operating conditions
under a zoning agreement entered into by the
City. These efforts involve substantial resources
from the Community Development Department
and its Code Enforcement Division, as well as
the City Attorney's Office. In this context, staff is
addressing applications under the ordinance and
investigating allegations of violations of these
regulations and possible unpermitted operations
within the city.
39
Implement Traffic Management Plan
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Implement Traffic Management
DEPARTMENT:
Public Works
PROJECT LEAD:
Steve Badum, Public Works Director
PROJECT START DATE:
January 2007
TARGET COMPLETION DATE:
Fall 2013
DESCRIPTION:
This project improves and modernizes traffic signals
throughout the city to improve system reliability,
traffic flow and to reduce congestion. The
implementation of the traffic signal modernization
program allows staff to monitor, adjust and
optimize traffic signal timing and operations from
the Traffic Management Center (TMC) located
at City Hall. The program consists of upgrades to
119 traffic signals with new controllers, fiber optic
connections, and Closed Circuit Television (CCTV)
cameras at selected intersections.
FUNDING SOURCE:
Transportation and Circulation, Measure M
Turnback, Measure M Competitive
TOTAL FUNDING REQUIRED FOR PROJECT:
$6,500,000
FUNDING ALLOCATED TO DATE:
$5,900,000 (excludes Phase 8)
AMOUNT SPENT TO DATE:
$5,000,000
STATUS TO DATE:
Due to the overall size of the traffic modernization
program, it was divided into eight phases. To date,
90 traffic signals have been upgraded and linked
to the new high speed fiber optic backbone, 27
CCTV cameras have been installed, and the new
TMC is operational. The City's annual traffic signal
rehabilitation program is for performing necessary
maintenance on existing signal equipment and
was combined with the modernization program
for efficiency. The noted funding information only
includes estimates for the traffic modernization
program.
Program Overview:
Phases 1 through 5 and Phase 7 are complete and
operational. These phases included the intersections
along Balboa Peninsula, Superior Avenue, MacArthur
Boulevard, Jamboree Road, City owned portions of
Coast Highway, intersections in the airport area,
Newport Center and along Irvine Avenue.
Phases 6 and 8 includes improvements to Newport
Coast Drive, San Miguel Drive, Bonita Canyon Drive,
and portions of San Joaquin Hills Road. The design
of Phase 6 is planned for Summer 2012. Measure M2
grant funding was awarded for a portion of the
project's construction. Portions of Phase 8 will be
designed and constructed through a cooperative
agreement with the City of Irvine in fiscal year 2012 -13.
This partial phase was also awarded Measure M2 grant
funding for construction.
41
Lower Bay Dredging
DEPARTMENT:
Public Works
PROJECT LEAD:
Chris Miller, Harbor Resources Manager
PROJECT START DATE:
2012
TARGET COMPLETION DATE:
Fall 2012
DESCRIPTION:
The project initially included dredging
approximately 1.2 million cubic yards in the main
navigational channels of the Lower Bay by the
FUNDING SOURCE:
Federal Funds and Tidelands
TOTAL FUNDING REQUIRED FOR PROJECT:
$8.77 million
FUNDING ALLOCATED TO DATE:
$400,000 (O &M Tidelands); $100,000 (CIP); $2.4
million in federal funds; $2.0 million in additional
federal funds, $2.5 million contributed by the
City of Newport Beach; and approximately $1.0
million is under consideration to be contributed by
the County. There is an approximate $1.0 million
funding gap to complete this project.
federal government. Due to budget constraints, AMOUNT SPENT TO DATE:
the Army Corps of Engineers will initiate a smaller $400,000 for O &M Tidelands for sediment testing;
project to dredge approximately 300,000 to 400,000 $4.4 million for federal funds to award contract;
cubic yards of material in the harbor's critical and $2.5 million for City O &M Tidelands to award
areas. About two - thirds of the material is suitable contract.
for ocean disposal at the off -shore site "LA -3", with
the remaining material to be disposed at the Port of
Long Beach.
STATUS TO DATE:
The Port of Long Beach is executing an amendment
to an existing agreement with the City to dispose
of unsuitable ocean material in the Port's Middle
Harbor Fill project by June 30, 2012. The Corps'
Memorandum of Agreement to allow the City to
contribute funding has been executed, and the
City's funds have been transferred. The Corps
awarded the contract to R.E. Staite Engineering,
and they will be mobilizing on May 1 to commence
dredging. The project will last until approximately
September 2012.
In an effort to meet the Port of Long Beach's
June 30 deadline for material disposal, dredging
operations are expected to run Monday through
Saturday from 6 a.m. to 10 p.m. If needed, the
working hours may be increased to include Sundays
with the possibility of running operations on a 24-
hour cycle.
For more project information and an up -to -date
construction schedule, visit newportbeachco.gov/
lowerbaydredging.
43
Proposed Site Plan
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Proposed Fa
View
Marina Park
DEPARTMENT:
Public Works
PROJECT LEAD:
Dave Webb, Deputy PW Director /City Engineer
Iris Lee, Senior Civil Engineer
PROJECT START DATE:
2006
TARGET COMPLETION DATE:
Summer 2015
DESCRIPTION:
The approved Marina Park concept plan proposes
a new marina which includes a 23 slip visiting vessel
marina, a visitor side tie dock and floating docks to
support youth and adult sailing programs and
mooring support services, a 12,700 square foot
sailing center building, a 10,800 square foot
community center building, a new park with
amenities including half court basketball courts, tot
lot and playground, exercise circuit, walking paths
and beach area, a new Girl Scout house and
parking.
The Marina Park site is located on the bay side of
Newport Peninsula between 15th and 18th Streets.
The 10.4 acre site is owned by the City and is
currently being used for several purposes including
a 57 space mobile home park, Las Arenas and
Veterans Memorial Parks, Balboa Community Center
and parking lots, 18th Street Sailing Base and leased
space for a Girl Scouts meeting facility.
FUNDING SOURCE:
General Fund -Major Facilities
TOTAL FUNDING REQUIRED FOR PROJECT:
$30,000,000
FUNDING ALLOCATED TO DATE:
$10,725,725
AMOUNT SPENT TO DATE:
$1,754,655
STATUS TO DATE:
With the State Lands Commission's approval
of the tidelands boundary agreement
and our revised application, the California
Coastal Commission is currently reviewing our
application. We now anticipate a Coastal
Commission hearing in June 2012. In the
meantime, the City has moved forward with
the project design development plans and
is currently reviewing the 50% submittal. Staff
continues to concurrently press on all fronts,
however, the project schedule has continually
moved as we go through the regulatory
approval process. Our current schedule now
estimates construction starting in the beginning
of 2013 and completion in Summer 2015.
Project Timeline:
• Coming months- U.S. Army Corps of Engineers'
404 permit approval -in- concept is anticipated,
but cannot be formally issued until the coastal
permit is approved.
• June 2012 (tentative) - California Coastal
Commission Public Hearing
• November 2011 -State Lands Commission
approved Tidelands Boundary Agreement and
City deleted the proposed tennis courts from the
project.
• May 2011 -State Regional Water Quality Control
Board 401 permit approval
• January 19, 2011 -CCC second incomplete
letter and notification a Tidelands boundary issue
needs to be resolved by State Lands
Commission. November 13, 2007 - City Council
approval of Marina Park concept plan
• December 21 ,2010 -CCC permit application
resubmitted
• November 30,2010- CCC incomplete letter
• October 7, 2010 -CCC permit application
submitted
• May 11, 2010 -City Council approval of
Environmental Impact Report
• November 13, 2007 -City Council approval of
Marina Park concept plan
Project information is available online at
newportbeachca.gov /marinapark.
Mj
Newport Banning Ranch
DEPARTMENTS:
Community Development, Public Works, City
Attorney's Office, and City Manager's Office
PROJECT LEAD:
Patrick Alford, Planning Manager
PROJECT START DATE:
August 2008
TARGET COMPLETION DATE:
July 2012
DESCRIPTION:
Newport Banning Ranch is a 402.3 -acre planned
community proposed by Newport Banning Ranch,
LLC; a partnership formed by Aera Energy, Cherokee
Investment Partners, and Brooks Street. The project
would contain a maximum of 1,375 dwelling units,
75,000 square feet of retail commercial, a 75-
room "boutique" hotel, parks, and open space.
The site is generally bound to the north by Talbert
Nature Preserve /Regional Park (Costa Mesa); to
the south by West Coast Highway and the Newport
Shores Community; to the east by Newport Crest
Community, West Newport Mesa, and Westside
Costa Mesa; and to the west by a U.S. Army Corps of
Engineers wetlands restoration area and the Santa
Ana River. Approximately 40 acres of the site are
located within the incorporated boundary of the
City of Newport Beach: the remainder of the site is
within unincorporated Orange County, but within
the City of Newport Beach's adopted Sphere of
Influence.
FUNDING SOURCE:
General Fund (off -set by application fees)
TOTAL FUNDING REQUIRED FOR PROJECT:
$4 million (estimated)
FUNDING ALLOCATED TO DATE:
$3,547,030
AMOUNT SPENT TO DATE:
$3,3,05,256
STATUS TO DATE:
The Planning Commission held four study sessions on
the project:
• Jan. 17 - Subdivision Design and Circulation
• Feb. 9 - Open Space, Parks, and Trails
• Feb. 23 - Land Use, Development Regulations, and
Architectural Guidelines
• Mar. 8 - Findings of the Environmental Impact
Report
The Planning Commission held a public hearing on the
project on March 22, with a second hearing scheduled
for April 19, 2012. The Commission is expected to
complete its review and recommendations on the
project by June 2012.
Project information can be found online at
newportbeachca .gov /banningranch.
47
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Reduce Fire Hazard
in Buck Gully
DEPARTMENT:
Fire
PROJECT LEAD:
Ron Gamble, NBFD Fire Marshal
PROJECT START DATE:
2007
TARGET COMPLETION DATE:
2012
Currently, Buck Gully and Morning Canyon are
designated as Special Fire Protection areas and are
included in the City's Hazard Reduction Program.
State Law requires the Director of Forestry and Fire
Protection to identify areas in the state which are
Very High Fire Hazard Severity Zones (VHFHSZ) based
on consistent criteria using the latest computer
models based on topography, fuel loading, fire
weather conditions and historical data. People living
within the VHFHSZ delineated on the State Map are
subject to the provisions in the California Government
Code sections 51175 through 51189. A major part
of Buck Gully is located in this zone and it will place
more restrictions on homes in this VHFHSZ.
In summary, California Legislature declared wildfires
to be extremely costly, not only to property owners
and residents but also to local agencies. Preventive
measures are needed to ensure the preservation of
the public peace, health, or safety. The Cal Fire maps
will allow the provisions of this law to be enforced and
specifically requires property owners within a VHFHSZ
to create and maintain a defensible space; disclose
the property is located within a VHFHSZ; and utilize
design standards and construction materials to resist
the intrusion of flame or burning embers from wildfires.
FUNDING SOURCE:
Unknown
TOTAL FUNDING REQUIRED FOR PROJECT:
Unknown. There are no direct costs with the adoption
of the ordinance; however, there will be additional
costs associated with identifying properties requiring
defensible space maintenance.
FUNDING ALLOCATED TO DATE:
$190,000 is budgeted for Fuel Modification
maintenance and the citywide weed abatement
and hazard reduction program has $46,114.
AMOUNT SPENT TO DATE:
Hazard Reduction and Fuel Modification programs
run seasonally and have expended $219,699 and
$12,401 respectively.
STATUS TO DATE:
The data has been compiled and the final map was
delivered to Newport Beach on October 27. This
map depicts only the Very High Fire Hazard
Severity Zones as required by State law. When Fire
Chief Scott Poster arrived he reviewed the State
map and after additional field research, which
included gathering wind speed measurements
during two recent Santa Ana wind events, ground
and aerial reconnaissance, made revisions to the
VHFHSZ map for our local responsibility area.
The revised map is currently being shared at
multiple public outreach meetings with interested
groups and individuals within the zone. After these
meetings, and the substantial findings for the
revisions to the map have been documented, the
Fire Department plans on taking this revised map
to City Council for recommendation of adoption
sometime in June. The revised VHFHSZ map will
overlay the existing Special Fire Protection Areas,
Fuel Modification Zones and Hazard Reduction/
Defensible Space areas that are already included
in this section of the city.
The Cal Fire map (shown in red) and the revised
Newport Beach local area responsibility VHFHSZ
map (shown in green) are depicted to the left.
These maps and a revised map with existing
Special Fire Protection areas and Fuel Modification
Zones are available for viewing at City Hall in the
Fire Department administrative office or online at
newportbeachca .gov /firehazardmap.
49
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Revitalization Area
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Revitalization Priority Area:
Balboa Village
DEPARTMENT:
Community Development
PROJECT LEAD:
Kimberly Brandt, Community Development
Director
PROJECT START DATE:
August 2011
TARGET COMPLETION DATE:
Within fiscal year 2011-2012
DESCRIPTION:
The goal of this project is for the preparation of an
economic vision and revitalization strategy that
addresses market opportunities and constraints,
infrastructure opportunities, and previous
economic development efforts within Balboa
Village.
The purpose of this project is directly tied to the
City Council's revitalization priority. The City
Council Ad Hoc Neighborhood Revitalization
Committee has prioritized the preparation of
a refreshed "Vision Plan" for Balboa Village for
fiscal year 2011 -2012. The Ad Hoc Committee
appointed the Citizens Advisory Panel (CAP)
to guide the preparation of the design. CAP
members are Terri Pasqual, Ralph Rodheim, Craig
Smith, Jim Stratton, Mark Hoover. Council Member
Henn is participating as a liaison to the Ad Hoc
Revitalization Committee and the City Council.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
Funding to be determined and is dependent
upon the full scope of necessary analysis. Staff has
allocated 125 hours to support this project.
FUNDING ALLOCATED TO DATE:
A consulting project manager /facilitator (Cindy
Nelson) has been retained at an approximate cost of
$60,000. Keyser Marston and Associates and Nelson
Nygaard have been retained to conduct economic
and parking analysis, respectively, at an approximate
cost of $87,500. Destination Consulting Group has been
retained at a maximum cost of $5,000.
AMOUNT SPENT TO DATE:
Approximately $110,400
STATUS TO DATE:
The Balboa Village CAP has conducted nine public
meetings to date. The initial meetings were devoted
to the identification of a future vision and familiarizing
themselves with prior work prepared by the Balboa
Peninsula Planning Advisory Committee (BPPAC).
The CAP received updates on future plans from the
Newport Harbor Nautical Museum (ExplorOcean) and
Balboa Theater: and Gary Sherwin of Visit Newport
Beach gave a presentation on its efforts to promote a
brand promise for Newport Beach.
The CAP consultants prepared an economic and
market conditions assessment and a comprehensive
parking management strategy for the Balboa Peninsula
The CAP formed a sub -group tasked with working with
Visit Newport Beach and the community to further
refine the Balboa Village vision and develop a brand
promise. The City engaged Destination Consulting
Group to conduct opinion research on the area so
that empirical data would be available to support
the vision and brand promise. On May 2, the CAP will
be discussing the vision and brand promise, and on
May 15, the CAP will be reviewing a draft revitalization
implementation plan. It is anticipated that the plan
will identify key action items related to establishing
a unique vision and brand promise, economic
development strategies, parking management
policies, commercial property maintenance and
rehabilitation strategies, additional public infrastructure
improvements, and fostering community -wide events.
CAP information is available online at
newportbeachco.gov/revitolization.
51
Ali, A
Revitalization Priority Area:
Corona del Mar Entry
DEPARTMENTS:
Public Works, Community Development, and City
Manager's Office
PROJECT LEAD:
Steve Badum, Public Works Director
Michael Sinacori, Assistant City Engineer
PROJECT START DATE:
July 2011
TARGET COMPLETION DATE:
Completed February 28, 2012
DESCRIPTION:
Preliminary design of a Capital Improvement
Project for beautification of the south side of East
Coast Highway from Avocado Avenue to Dahlia
Avenue.
The purpose of the project is directly tied to the
City Council's revitalization priority. The City
Council Ad Hoc Revitalization Committee has
prioritized the preparation of the design of this
project for fiscal year 2011-2012. The Committee
appointed the Citizens Advisory Panel (CAP)
to guide the preparation of the design. CAP
members are Sandy Haskell, John Hyatt, Lisa
Jordan, Bernie Svalstad, and Ron Yeo. Council
Member Hill is participating as a liaison to the Ad-
Hoc Committee and City Council.
FUNDING SOURCE:
General Fund and Corona del Mar Business
Improvement District
TOTAL FUNDING REQUIRED FOR PROJECT:
Funding to be determined as is dependent upon
the full scope of the anticipated improvements.
FUNDING ALLOCATED TO DATE:
The City Council has allocated $76,000 to the
project at the request of the CdM BID, of which
$32,000 for consulting project management
services have been encumbered. Staff has
allocated approximately 80 hours to support this
project.
AMOUNT SPENT TO DATE:
Approximately, $20,000 has been expended for
consulting project management services; and $40,000
for landscape entry design and engineering services.
STATUS TO DATE:
The Corona del Mar Entry CAP met four times and
discussed the opportunities and constraints of existing
infrastructure, circulation, transportation, land use
policy, design, and parking. At the November, 2011
meeting, the preliminary traffic engineering analysis
was presented to modify the existing traffic lane
transition west of MacArthur Boulevard from three
lanes to two lanes and to modify the existing curb line
between Begonia Avenue and Carnation Avenue for
improved pedestrian circulation and landscaping.
This would allow the existing bike lane to be extended
from Avocado Avenue to MacArthur Boulevard.
TCLA, Inc., a landscape architectural firm was
retained to prepare conceptual improvement
plans. The plans were presented and approved
by the CAP at its December, 2011 meeting with
a recommendation to be brought forward with
preliminary construction cost estimates to the Council
Ad Hoc Neighborhood Revitalization Committee
in early February and scheduled for City Council
consideration on February 28, 2012. The City Council
approved the concept plan for consideration in the
fiscal year 2012 -13 Capital Improvement Program
budget deliberations. This will be the concluding
report for this CAP project.
CAP information is available online at
newportbeachca.gov /revitalization.
53
I
Revitalization Priority Area:
Lido Village
DEPARTMENT:
Community Development
PROJECT LEAD:
Kimberly Brandt, Community Development
Director
PROJECT START DATE:
July 2011
TARGET COMPLETION DATE:
January 2012
DESCRIPTION:
The preparation of architectural and landscape
design guidelines for the Lido Village area that
is generally bounded by Newport Boulevard,
Newport Bay, and 32nd Street.
The purpose of the project is directly tied to the City
Council's revitalization priority. The City Council Ad Hoc
Neighborhood Revitalization Committee prioritized
the area of Lido Village for revitalization. The Ad Hoc
Committee appointed the Citizens Advisory Panel (CAP)
to guide the preparation of the design. CAP members
are Craig Batley, Roberta Buchanan, Bill Dunlap, Hugh
Helm, Richard Luehrs, and George Schroeder. Council
Member Hill is participating as a liaison to the Ad -Hoc
Committee and City Council.
FUNDING SOURCE:
General Fund (partially off -set by private funds)
TOTAL FUNDING REQUIRED FOR PROJECT:
$165,000 total
FUNDING ALLOCATED TO DATE:
From fiscal year 2010-2011 budgeted funds,
$148,045 was encumbered for consultant costs not
including staff time. A portion of the consultant
cost (approximately $87,000) was pledged by
three property owners and to date, no funds have
been received. Staff has allocated approximately
100 hours to support this project.
AMOUNT SPENT TO DATE:
$148,045, not including staff time
STATUS TO DATE:
On June, 14, 2011, the City Council authorized the
preparation of architectural and landscape design
guidelines. Tim Collins was selected as the consulting project
manager and Todd Lamer of William Hezmalhalch Architects
was selected as the principal designer for the guidelines
preparation. The draft design guidelines were reviewed and
approved by the Lido Village CAP with input and feedback
from the community and property owners. The draft
guidelines were reviewed and approved by the Planning
Commission on October 20, 201 1. The recommendations
from both the CAP and Planning Commission were
considered by the Ad -Hoc Neighborhood Revitalization
Committee on November 10, 2011 and December 15, 2011.
The final guidelines were adopted by resolution of the City
Council on January 10, 2012, and the guidelines are currently
in effect.
CAP information is available online at
newportbeachca.gov /revitalization.
55
Revitalization Priority Area:
Santa Ana Heights
DEPARTMENTS:
Public Works, Community Development, and
City Manager's Office
PROJECT LEAD:
Iris Lee, Senior Civil Engineer
PROJECT START DATE:
July 2011
TARGET COMPLETION DATE:
Completed in January 2012
DESCRIPTION:
Preliminary design of a Capital Improvement
Project for landscape and irrigation
improvements along the south side of Bristol
Street abutting the State Route 73 Freeway
between Irvine Avenue /Campus Drive and
Jamboree Road.
The purpose of the project is directly tied to
the City Council's revitalization priority. The
City Council Ad Hoc Revitalization Committee
has prioritized the preparation of designs
of this project for fiscal year 2011 -2012. The
Committee appointed the Citizens Advisory
Panel (CAP) to guide the preparation of
the design. CAP members are Tim Stoaks
and Sarah Wilkinson. Council Member Henn
is participating as a liaison to the Ad Hoc
Revitalization Committee and the City Council
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR
PROJECT:
Projected cost estimates include; project
management and conceptual design
preparation, $50,000; final construction drawing
preparation, $30,000; construction contract,
$500,000; and yearly maintenance, $20,000.
FUNDING ALLOCATED TO DATE:
Approximately $32,000 for consulting project
management services and $28,000 for design
consulting services. Staff has allocated
approximately 60 hours to support this project.
AMOUNT SPENT TO DATE:
Approximately $60,000 for consulting project
management and design services.
STATUS TO DATE:
The Santa Ana Heights CAP determined that
the landscaping elements and potential palette
should be similar to the other projects in the Santa
Ana Heights area. The design team and staff
were asked to examine the prospects of adding
an entry monument sign near the intersection of
the southbound 73 off ramp and Campus Drive,
opportunities for public art, and aesthetically pleasing
hardscape.
The final conceptual design was presented to the
City Council Ad -hoc Revitalization Committee on
December 15, 2011, and the Committee voted
to recommend approval to the City Council. The
concept plan was presented to the City Council on
January 10, 2012. The City Council approved the
concept plan for consideration in the fiscal year
2012 -13 Capital Improvement Program budget
deliberations. This will be the concluding report for
this CAP project.
CAP information is available online at
newportbeachco.gov/revitalization.
57
11 r—1 d MIM
REVITALIZATION PRIORITY AREA:
West Newport Heights
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Revitalization Priority Area:
West Newport Heights
DEPARTMENTS:
Public Works, Community Development, and
City Manager's Office
PROJECT LEAD:
Iris Lee, Senior Civil Engineer
PROJECT START DATE:
July 2011
TARGET COMPLETION DATE:
Completed in January 2012
DESCRIPTION:
Conceptual design of a beautification project
for West Coast Highway from the Santa Ana
River to the Arches Bridge, and for Balboa
Boulevard from West Coast Highway to 22nd
Street, and Superior Avenue from West Coast
Highway to Ticonderoga Street.
The purpose of the project is directly tied to
the City Council's revitalization priority. The
City Council Ad Hoc Revitalization Committee
has prioritized the preparation of the design
of this project for fiscal year 2011-2012. The
Committee appointed the Citizens Advisory
Panel (CAP) to guide the preparation of the
design. CAP members are Cindy Koller, Gina
Lesley, Jeffrey Morris, Tony Petros and Paul
Watkins. Council Member Selich is participating
as a liaison to the Ad Hoc Revitalization
Committee and the City Council.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR
PROJECT:
Projected cost estimates include: project
management and conceptual design
preparation, $112,000; final construction
drawing preparation for all three streets, $1.1
million; construction cost, $7.4 million; and
yearly maintenance cost, $79,000.
FUNDING ALLOCATED TO DATE:
Approximately $32,000 for consulting project
management services and $80,000 for design
consulting services. Staff has allocated approximately
120 hours time to support this project.
AMOUNT SPENT TO DATE:
Approximately $100,000
STATUS TO DATE:
The West Newport CAP meetings held in September
and November helped to further refine the conceptual
plans and on December 14, 2011, the CAP made
its final recommendations of approval. The final
conceptual design was presented and approved by
the City Council Ad -hoc Neighborhood Revitalization
Committee on December 15, 2011, and was
presented to City Council for approval on January 10,
2012. The City Council approved the concept plan
for consideration in the fiscal year 2012 -13 Capital
Improvement Program budget deliberations. This will be
the concluding report for this CAP project.
CAP information is available online at
newportbeachco.gov /revitalization.
59
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Sunset Ridge Park
DEPARTMENT:
Public Works
PROJECT LEAD:
Andy Tran, Senior Civil Engineer
PROJECT START DATE:
August 2007
TARGET COMPLETION DATE:
Winter 2013
DESCRIPTION:
The proposed 13.7 acre Sunset Ridge Park
is situated on the northern corner of West
Coast Highway and Superior Avenue in
West Newport Beach. Sunset Ridge Park is
planned to be an active park per the city's
General Plan with amenities including Pony
League baseball field, soccer fields, parking
area, restroom, butterfly garden, shaded
viewpoint, walkways, walls, signs, and
fencing.
FUNDING SOURCE:
General Fund and Park -in -lieu
TOTAL FUNDING REQUIRED FOR
PROJECT:
$12,000,000*
FUNDING ALLOCATED TO DATE:
$11,205,000-
*Not including cost of land purchased from
Caltrans for $5,200,000.
AMOUNT SPENT TO DATE:
$ 1,71 8,773
STATUS TO DATE:
On November 2, 2011, the California Coastal
Commission (CCC) held a public hearing on the
project. Unfortunately, the CCC was poised to
recommend denial of the park application due to
concerns from pending plans for the Newport Banning
Ranch development needing to be reviewed prior to
approval of the park access road. For that reason, staff
withdrew the application. A revised application was
resubmitted to allow construction of the active park
without taking public access across the Newport
Banning Ranch property. Staff is still waiting for the draft
staff report and additional feedback from CCC staff on
this new application. It is anticipated that a new
hearing will be scheduled in June 2012. If approved,
construction is anticipated to begin in the late Fall of
2012 with an estimated project completion by Winter
of 2014. This timeline depends on CCC issuing a timely
permit for the project and reasonable conditions for its
construction.
Project information is available online at
newport beachca .gov /sunsetridgepark.
61
Transportation Fair Share Fee
DEPARTMENTS:
Public Works and Community Development
PROJECT LEAD:
Steve Badum, Public Works Director
Antony Brine, City Traffic Engineer
PROJECT START DATE:
February 2007
TARGET COMPLETION DATE:
To be determined
DESCRIPTION:
In 1984, City Council established the Fair Share Traffic
Contribution Ordinance to ensure development
contributes its fair share towards improvements
included in the City's Master Plan of Arterial
Highways and General Plan Traffic Circulation
Element.
The ordinance established a fair and equitable
method to distribute costs of the circulation system
improvements necessary to accommodate the
traffic volumes generated by development. From
time to time, the City Council has updated this
ordinance as costs have risen and whenever the
General Plan has been updated.
Since the City updated the General Plan, the
Implementation Committee has been working on an
update of the fair share fee.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
$100,000
FUNDING ALLOCATED TO DATE:
$65,200
AMOUNT SPENT TO DATE:
$65,200
STATUS TO DATE:
The completion of updating the Fair
Share Traffic fee has stalled with various
iterations proposed by the General Plan/
LCP Implementation Committee, project
consultants and interested parties such as
the Building Industry Association of Orange
County. The most recent version was reviewed
by the GP /LCP committee and the final
report, prepared by a consultant, is currently
being reviewed by staff. Staff will prepare an
updated schedule after discussions with the
City Manager.
r$]
,I
West Newport Beach
Facility Planning
DEPARTMENTS:
Public Works, Finance, and
City Manager's Office
PROJECT LEAD:
Steve Badum, Public Works Director
Dave Kiff, City Manager
Tracy McCraner, Finance Director
PROJECT START DATE:
April 2011
TARGET COMPLETION DATE:
On -going
DESCRIPTION:
Most of the City's public buildings and facilities
on the west side of the city are reaching the
end of their service life and are in need of
major refurbishment or replacement. In 2006,
the City developed a comprehensive citywide
Facilities Financing Plan as a tool to identify,
forecast and fund the refurbishment and /or
replacement of numerous City owned facilities
including police and fire stations, libraries,
community and senior centers, services yards
and parks. With the upcoming relocation of
City Hall to the new Civic Center Complex,
discussions have and continue to take place
as to how best to reconstruct the remaining
facilities to meet current and future community
needs.
The West Newport Beach Facility Planning
process will include building upon the
current efforts to redevelop the existing City
Hall site and develop conceptual plans
and alternatives to provide: consolidated
maintenance and operations facilities;
replacement and potentially relocated
community center facilities and fire stations;
replacement of the existing Lifeguard
Headquarters building with smaller, more
efficient facilities located at Newport and
Balboa Piers; as well as continuing discussions
regarding the future of various other City
facilities, particularly those located on the
western side of the Newport Bay.
FUNDING SOURCE:
General Fund
TOTAL FUNDING REQUIRED FOR PROJECT:
To be determined
FUNDING ALLOCATED TO DATE:
$75,000
AMOUNT SPENT TO DATE:
$75,000
STATUS TO DATE:
The needs assessment for the reuse of the City's
Corporation Yard (located at 592 Superior Avenue)
and the Utility Yard (located at 949 W. 1 6th Street)
was completed in February 2012. Staff is currently
reviewing that report and making plans to implement
some of the recommendations. Staff also continues to
review the conceptual plan for the relocation of the
City's Police Department and the development of a
consolidated West Newport Community Center. Further
advancement of these concepts will rely on City Council
direction regarding the disposition of the City's refuge
program. In addition, we continue to explore potential
alternative locations for the replacement of Fire Station
No. 2 (located adjacent to City Hall) to allow for a more
efficient reuse of the current City Hall site.
65
Widen Jamboree Road
in the Airport Area
DEPARTMENT:
Public Works
PROJECT LEAD:
Andy Tran, Senior Civil Engineer
PROJECT START DATE:
January 2005
TARGET COMPLETION DATE:
Summer 2012
DESCRIPTION:
This two -phase project involves widening the
Jamboree Road Bridge over the SR73 Freeway by
22 feet to the west (Phase 1); and then widening
Jamboree Road at the intersection of MacArthur
Boulevard between Bristol Street North and Fairchild
Road (Phase 2) in an effort to reduce projected
traffic congestion and delay.
Phase 1 of the bridge widening project will create
one additional northbound and southbound thru
lane on Jamboree Road between MacArthur
Boulevard and Bristol Street South. This project
required developing a design and obtaining
approval and a permit from Caltrans for this State -
owned bridge. Additionally, the project required
negotiations and purchase of three pieces of
private property as well as several Orange County
Transportation Authority (OCTA) grant funding
applications and successful funding award.
Phase 2 of the Jamboree Road Improvements will
provide one additional northbound lane through
the MacArthur Boulevard intersection, as well as an
additional left turn lane from southbound Jamboree
Road onto eastbound MacArthur Boulevard. This
phase also involves negotiations and voluntary
purchase of three pieces of private property within
the City of Irvine, as well as several OCTA grant
funding applications and successful funding award.
FUNDING SOURCE:
Transportation and Circulation, IBC Settlement,
Measure M Turnback, and Measure M
Competitive
TOTAL FUNDING REQUIRED FOR PROJECT:
$9.2 million
FUNDING ALLOCATED TO DATE:
$10 million
AMOUNT SPENT TO DATE:
$5.6 million
STATUS TO DATE:
On March 8, 2011, Phase 1 of the Jamboree
Road Bridge Widening Project was awarded
for construction by City Council. Construction
began in May 2011 and is approximately 75%
complete with an estimated completion in
Summer 2012.
Phase 2 of the Jamboree Road Improvements
project is currently under design and staff is
concurrently negotiating for the voluntary
purchase of three pieces of private property on
the northeast corner of the intersection within
the City of Irvine.
To avoid conflict with Phase 1, staff's objective
is to complete the Phase 2 property acquisition
and design by May of 2012 and start
construction in Summer of 2012. Construction
for this second phase is expected to be
completed in Winter of 2012.
67