HomeMy WebLinkAbout10 - Budget Amendment for Contract Classes, After School Enrichment & OASIS Fitness TrainersCITY OF
NEWPORTBEACH
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City Council Staff Report
Agenda Item No. 10
April 24, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Recreation & Senior Services Department
Laura Detweiler, Recreation & Senior Services Director
949 - 644 -3157, LDetweiler @newportbeachca.gov
PREPARED BY: Matthew Lohr, Recreation Manager
Celeste Jardine -Haug, Senior Services Manager
APPROVED:
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TITLE: Budget Amendment to Appropriate Expenditures and Revenues for
Contract Classes, After School Enrichment and OASIS Fitness Center
Personal Trainers
ABSTRACT:
Recreation and Senior Services programming continues to experience great success
and growth in its participation numbers through expanded and diversified programming.
This necessitates the need for approval of a budget amendment to appropriate
additional revenue and expenditures associated with contract classes, after school
enrichment programs and OASIS Fitness Center personal trainers.
RECOMMENDATION:
Approve a budget amendment to increase:
Revenue Accounts
4330 -5150 by $200,000
4415 -5167 by $72,000
Expenditure Account
4330 -8080 by $130,000
4415 -8080 by $56,000
Additionally, these increases will be reflected in the FY 2012/13 budget that City Council
will consider in June 2012.
FUNDING REQUIREMENTS:
The requested budget amendment records and appropriates $272,000 in additional
revenues and $186,000 in increased expenditures.
Budget Amendment to Appropriate Expenditures and Revenues for Contract Classes, After
School Enrichment and OASIS Fitness Center Personal Trainers
April 24, 2012
Page 2
DISCUSSION:
Each year, the Recreation & Senior Services Department estimates the expected
revenue and expenditures for fee based programs. Staff has been working diligently to
expand contractual programs, maximize recreational facilities and build upon
community partnerships. These partnerships have resulted in new after school
enrichment programs at Newport & Mariners Elementary Schools and have added an
additional 1,400 youth participants totaling 12,000 participant attendance days in a nine
month period. The success of these efforts has created a need to increase the
Department's revenue by $200,000 and expenditures by $130,000 to pay the
contractors for these services.
The OASIS Fitness Center continues to be an overwhelming success with users 50
years and better. One programming component that continues to grow is the request for
personal training. Personal training hours have more than doubled from the previous
year with the month of March 2012 reaching its peak with over 315 training sessions
offered. This growth has created a need to increase the Department's revenue by
$72,000 and expenditures by $56,000 to pay for contracted personal trainers.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Prepared by: Submitted by:
atthew Lohr aura Detweiler
Recreation Manager ecreation & Senior Services Department Director
Attachment: Budget Amendment
City of Newport Beach NO. BA- 12BA -033
BUDGET AMENDMENT
2011 -12 AMOUNT: $22,000.00
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates X Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to increased demand for contract classes,
after - school encrichment programs, and OASIS Fitness Center personal trainers. A credit balance will be returned
to the General Fund.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
010 3605 General Fund - Fund Balance $86,000.00
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4330 5150 Recreation - Fee Based Classes $200,000.00
4415 5167 OASIS Fitness Center - Personal Trainer Fees $72,000.00
EXPENDITURE APPROPRIATIONS (3603)
Signed: 6 t/ /l r�Jt o �l
yi/,
F n cia Approvgl: Finance Director Date
Signed: � L- La /�/� } J
Administrative Approval: City Ma ager Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
4330
Recreation - Fee Based Classes
Account
Number
8080
Services -Prof & Tech NOC $130,000.00
Division
Number
4415
OASIS Fitness Center
Account
Number
8080
Services -Prof & Tech NOC $56,000.00
Division
Number
Account
Number
Division
Number
Account
Number
Signed: 6 t/ /l r�Jt o �l
yi/,
F n cia Approvgl: Finance Director Date
Signed: � L- La /�/� } J
Administrative Approval: City Ma ager Date
Signed:
City Council Approval: City Clerk Date