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Home My WebLink About11 - Ad Hoc Committee Appointment & Annual Board & Commission VacanciesSEW Pp�T CITY OF cl� �9[,FOaNP NEWPORT- REACH City Council Staff Report Agenda Item No. 11 April 24, 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Clerk's Office Leilani I. Brown, City Clerk 949 - 644 -3005, (brown @newportbeachca.gov PREPARED BY: Leilani I. Brown, City Clerk APPROVED: V TITLE: APPOINTMENT BY MAYOR OF AD HOC APPOINTMENTS COMMITTEE TO REVIEW APPLICATIONS AND MAKE RECOMMENDATIONS TO THE FULL COUNCIL FOR THE BOARD AND COMMISSION VACANCIES SCHEDULED TO OCCUR ON JUNE 30, 2012 ABSTRACT: The annual vacancies on City Boards and Commissions will occur on June 30, 2012. The process to fill the vacancies shall be followed in accordance to Council Policy A -2 — Board and Commission Appointments. RECOMMENDATION: a) Confirm Mayor Nancy Gardner's appointment of Mayor Nancy Gardner, Council Member Mike Henn, and Council Member Steven Rosansky to serve on the Ad Hoc Appointments Committee to review applications and make recommendations to the full Council for the Board and Commission vacancies scheduled to occur on June 30, 2012. b) Direct the City Clerk to post and publish a Vacancy Notice requesting that applications be submitted by 2:00 p.m. on Wednesday, May 16, 2012; schedule confirmation of nominees to be made on June 12, 2012; and make appointments on June 26, 2012. FUNDING REQUIREMENTS: There is no fiscal impact related to this item. Appointment by Mayor of Ad Hoc Appointments Committee to Review Applications and Make Recommendations to the Full Council for the Board and Commission Vacancies Scheduled to Occur on June 30, 2012 April 24, 2012 Page 2 DISCUSSION: On June 30, 2012, the following vacancies will occur on City Boards and Commissions: Board of Library Trustees (one seat) - Seat held by Lynn Crutchley (eligible for reappointment) Building and Fire Board of Appeals (two seats) - Seats held by Brion Jeannette (not eligible for reappointment) and George Crall (not eligible for reappointment) City Arts Commission (two seats) - Seats held by Robert Smith (eligible for reappointment) and Rita Goldberg (eligible for reappointment) Civil Service Board (two seats) - Seat held by Debra Allen [Fire and Police nominee] (eligible for reappointment) and James (Mickey) Dunlap [Fire and Police nominee] (eligible for reappointment) Harbor Commission (one seat) - Seat held by Marshall "Duffy" Duffield (not eligible for reappointment) Parks, Beaches & Recreation Commission (one seat) - Seat held by Kathy Hamilton (eligible for reappointment) Planning Commission (one seat) - Seat held by Larry Tucker (eligible for reappointment) Consistent with Council Policy A -2, the above stated vacancies will be advertised and applications accepted until 2:00 p.m. on Wednesday, May 16, 2012. Following the interview process, the nominations will be scheduled for confirmation by the full City Council on Tuesday, June 12, 2012, and the final appointments will be made on Tuesday, June 26, 2012. All new terms will be effective on July 1, 2012 with an expiration date of June 30, 2016. City Council Policy A -2 establishes the procedures for making appointments to the various boards and commissions. As per the Council policy, the Committee's duties are as follows: Appointment by Mayor of Ad Hoc Appointments Committee to Review Applications and Make Recommendations to the Full Council for the Board and Commission Vacancies Scheduled to Occur on June 30, 2012 April 24, 2012 Page 3 A. Review all applications for position to City Boards and Commissions. The Ad Hoc Appointments Committee will review applicant answers to all questions contained in the application; B. Conduct any necessary interviews with individual applicants; and C. At least two weeks prior to the date of appointment, recommend to the full City Council at a regular public meeting, two or more candidates for each Board or Commission vacancy. Members of the Council may wish to interview the recommended candidates further prior to final selection by the Council. By requiring two or more candidates for each vacancy, it is the intent of the City Council that at least two separate individuals should be considered for each vacancy, i.e., if there are two vacancies, at least four separate individuals will be considered. Once the final appointments are made by the City Council, the Ad Hoc Appointments Committee will be dissolved. Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: Leilani I Brown, MMC City Clerk Attachments: Vacancy List Notice of Vacancies Appointment by Mayor of Ad Hoc Appointments Committee to Review Applications and Make Recommendations to the Full Council for the Board and Commission Vacancies Scheduled to Occur on June 30, 2012 April 24, 2012 Page 4 SCHEDULED VACANCIES - JUNE 309 2012 (All new terms will be effective July 1, 2012 — June 30, 2016) BOARD OF LIBRARY TRUSTEES (2 nominees required for the one seat) 1) Lynn Crutchley (eligible) BUILDING AND FIRE BOARD OF APPEALS (4 nominees required for the two seats) 1) Brion Jeannette (not eligible) 2) George Crall (not eligible) CITY ARTS COMMISSION (4 nominees required for the two seats) 1) Robert Smith (eligible) 2) Rita Goldberg (eligible) CIVIL SERVICE BOARD (5 nominees required for the two seats pursuant to Charter §710 - Police and Fire nominees) 1) Debra Allen (eligible) 2) James (Mickey) Dunlap (eligible) HARBOR COMMISSION (2 nominees required for the one seat) 1) Marshall "Duffy" Duffield (not eligible) PARIS, BEACHES & RECREATION COMMISSION (2 nominees required for the one seat) 1) Kathy Hamilton (eligible) PLANNING COMMISSION (2 nominees required for the one seat) 1) Larry Tucker (eligible) Appointment by Mayor of Ad Hoc Appointments Committee to Review Applications and Make Recommendations to the Full Council for the Board and Commission Vacancies Scheduled to Occur on June 30, 2012 April 24, 2012 Page 5 The City of Newport Beach is currently accepting applications to fill the following vacancies (four -year terms): Board of Library Trustees (one seat) Building and Fire Board of appeals (two seats) City Arts Commission (two seats) Civil Service Board (two seats) Harbor Commission (one seat) Parks, Beaches & Recreation Commission (one seat) Planning Commission (one seat) The seats will become vacant when the existing terms expire on June 30, 2012. The deadline for filing applications is 2:00 p.m. on Wednesday, May 16, 2012. Application blanks and additional information about the boards and commissions can be obtained from the City Clerk's Office, 3300 Newport Boulevard, or will be mailed or faxed to you by calling 949 -644 -3005. The application and information about the Boards and Commissions can also be accessed through the City's web site at: http: / /www.newportbeachca.gov (under City Government, Boards, Commissions & Committees). For more information contact the City Clerk's Office at 949 - 644 - 3005.