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CITY OF
NEWPORTREACH
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City Council Staff Report
Agenda Item No. 4
September 27, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Fire Department
Michael Morgan, Interim Fire Chief
949 - 644 -3101, mmorgan @nbfd.net
PREPARED BY: Katie E'ing, Emergency Services Coordinator
APPROVED:
TITLE: Adoption of Revised Emergency Operations Plan (EOP)
ABSTRACT:
In accordance with the California Emergency Services Act, all local governments are
required to develop and maintain an Emergency Operations Plan (EOP) that meets
state and federal requirements. Over the past two years, the City of Newport Beach's
EOP has gone through a significant update and Chapter 2.20 of the Newport Beach
Municipal Code requires the City Council to approve all changes and updates to the
plan.
RECOMMENDATION:
Adopt Resolution #2011 - 93, revising the City's Emergency Operations Plan pursuant
to Chapter 2.20 of the Newport Beach Municipal Code and directing staff to submit to
the California Emergency Management Agency (Cal EMA).
This action also rescinds Resolution 2004 -7, adopted by City Council on January 27,
2004, which adopted the previous version of the City's Emergency Operations Plan.
FUNDING REQUIREMENTS:
While there is a direct cost - benefit related to the City's Emergency Management
Program activities. There was no cost associated with updating the City's EOP. An
updated EOP that meets all federal and state requirements makes the City eligible to
receive future pre and post disaster funding.
DISCUSSION:
The preservation of life, property, and the environment is an inherent responsibility of
local, state, and federal government. The City of Newport Beach has prepared the
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Adoption of Revised Emergency Operations Plan (EOP)
September 27, 2011
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Emergency Operations Plan (EOP) to ensure the most effective and economical
allocation of resources. This ensures the maximum benefit and protection to Newport
Beach residents and visitors in times of emergency. The plan is also an extension of the
State of California Emergency Plan. It will be reviewed and exercised periodically and
revised as necessary to meet changing conditions.
The purpose of the plan is to provide guidance for the City of Newport Beach's
response to extraordinary emergency situations associated with natural disasters,
technological incidents, and national security emergencies in or around the City of
Newport Beach. It seeks to mitigate the effects of hazards, prepare for measures to be
taken that will preserve life and minimize damage, enhance response during
emergencies, provide necessary assistance, and establish a recovery system in order
to return the city to its normal state of affairs. It provides an overview of the National
Incident Management Systems (NIMS), Standardized Emergency Management System
(SEMS), and the Operational Area concepts. The plan also identifies components of
the City's Emergency Management Organization and the overall responsibilities of
Federal, State, Region, Operational Area, and City entities.
This plan describes the operations of the City of Newport Beach Emergency Operations
Center (EOC), which is the central management entity responsible for directing,
coordinating and supporting the various City departments and other agencies in their
emergency response activities. This plan does not address ordinary day -to -day
emergencies or the established departmental procedures used to cope with such
incidents. Rather, this multi- hazard plan concentrates on management, concepts and
response procedures relative to large -scale disasters. Such disasters pose major
threats to life, the environment and property, and can impact the well being of a large
number of people.
The EOP is a three -part document: Part One -Basic Plan describes the organizational
and operational concepts relative to management of the Emergency Response
Organization of the City of Newport Beach in major emergencies or disasters. It
includes an overview of potential hazards the City faces, legal authorities, and mutual
aid requirements. Part Two - Annexes contains the functional annexes found in the
Functional Responsibility Matrix. All annexes are co- written with the City Department
with primary responsibility, as designated in the Functional Responsibility Matrix, and
the Emergency Services Office. The annexes are broken down into the five Incident
Command System functions: (1) Management, (2) Operations, (3) Planning,
(4) Logistics, and (5) Finance and Administration. The Annexes of this plan are updated
every four years. Annexes include organizational charts, position assignments, resource
lists, and checklists. Part Three - Attachments have been included with the plan to
support EOC staff members in performing their functions. In some cases the
attachments are applicable to all positions and tasks; in other cases they provide
specific information to support the execution of a given task.
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Adoption of Revised Emergency Operations Plan (EOP)
September 27, 2011
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Each Department is responsible for creating Department policies outlining how the
department will accomplish its responsibilities as outlined in the City Emergency
Operations Plan. The EOP also includes, by reference, three other types of support
materials: The EOC Activation Plan is a document compiled of key personnel contact
numbers and methods, contacts for other governmental agencies, available contract
services, and any other critical contact information needed during an emergency. The
EOC Activation Plan will be updated annually and will be maintained as a document
separate from the EOP. Reference Material or information relating to emergency
management is referenced in this plan, if the document is not itself included, its location
will be cited. Resource Lists will be available in emergencies: a complete list of City
inventories and a list of vendors. These lists should be updated annually and will be
maintained by the Finance Department.
While no plan can prevent death and destruction, good plans carried out by
knowledgeable and well- trained personnel will minimize losses.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Michael IV&Xan
Interim F re hiE
Attachments: I A. R&- ,dlution
B. City of Newport Beach Emergency Operations Plan
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Adoption of Revised Emergency Operations Plan (EOP)
September 27, 2011
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Note: due to the large file size of the document, a copy of the plan
will be made available at the City Clerk's Office. As well as on the
City's website at www.newoortbeach.ca.gov.
RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH RESCINDING THE FORMER
EMERGENCY MANAGEMENT PLAN ADOPTED BY
RESOLUTION 2004 -7, ADOPTING THE CITY OF
NEWPORT BEACH EMERGENCY OPERATIONS PLAN
AND APPROVING SUBMITTAL OF THE NEWPORT
BEACH EMERGENCY MANAGEMENT PLAN TO THE
CALIFORNIA EMERGENCY MANAGEMENT AGENCY.
WHEREAS, the City of Newport Beach Emergency Management Plan meets all
federal and state criteria as described by the Federal Emergency Management Agency
Civil Preparedness Guide 1 -A, the National Incident Management System (NIMS) and
the Standardized Emergency Management System (SEMS) Crosswalk developed by
the State Office of Emergency Services (OES) from SB 1941; and
WHEREAS, the City of Newport Beach Emergency Operations Plan has been
updated to describe how the City of Newport Beach will manage and respond to major
emergency incidents, including implementation of Incident Command System (ICS)
consisting of City Managers, establishing clear designations of distinct functions which
must be conducted during a disaster, assignment of each distinct function to City
departments; and providing guidelines for performance of the distinct functions by
specified departments; and
WHEREAS, the City of Newport Beach Emergency Operations Plan describes
the method of requesting mutual aid resources from the County of Orange, State of
California, and the Federal Government when needed; and
WHEREAS, one of the eligibility requirements for Federal funding of the
Emergency Services Coordinator position is submission of the approved City of
Newport Beach Emergency Operations Plan to the California Emergency Management
Agency; and
WHEREAS, the City of Newport Beach Emergency Operations Plan was written
by City representatives from each department and by the Fire Department Office of
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Disaster Preparedness and has been reviewed and approved by all City department
directors.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Newport Beach hereby rescinds Resolution 2004 -7, adopted by City Council on January
27, 2004. The City Council adopts the City Emergency Operations Plan attached
hereto and incorporated by reference. The City Council approves submittal of the City
of Newport Beach Emergency Operations Plan to the California Emergency
Management Agency.
ADOPTED, this
ATTEST:
City Clerk
day of 2011.
Mayor
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