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CITY OF
NEWPORT BEACH
City Council Staff Report
Agenda Item No. 6
September 27, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Peter Tauscher, Junior Engineer
APPROVED: A
WXYFINDING SI N PROJECT - COMPLETION AND
TITLE: ACCEPTANCE OF CONTRACT NO. 4040
ABSTRACT:
On March 8, 2011, City Council awarded Contract No. 4040 to Censource, Inc.,.for an
amount of $97,551.16, and established a 15 percent contingency allowance. Work is now
complete and staff requests City Council to accept and close out of the contract.
1. Accept the completed work and authorize the City Clerk to file a Notice of Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 35 days after the Notice
of Completion has been recorded in accordance with applicable portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
General Fund
Contributions
DISCUSSION:
Account Number
7014- C3002012
7251- C3002012
Overall Contract Cost/Time Summary
Amount
$35,814.83
60,300.00
Total: $96,114.83
Construction
Actual
Contract
Time
Contract Award
Final Cost at
Contingency
gency
Contract
Time+
Under or
Amount
Completion
Target
Change
Exttean sion
Over
$97,551.16
$96,114.83
15% or less
-1.5%
75
+13
The project consisted of removing existing wayfinding directional signs; fabricating and
installing 64 new wayfinding signs; and incidental work items as required by the contract
Wayfinding Sign Project —
Completion and Acceptance of Contract No. 4040
September 27, 2011
Page 2
documents. Pursuant to the contract specifications, Censource had 75 consecutive working
days to complete the project, but due to adjustments to the shop drawings, identifying and
substituting specific color preferences, and material limitations, additional time was needed.
Early identification of some of the possible problems contributed to assuring a successful
project. Consequently, Censource required an additional 13 days to install and adjust the
signs.
The contract has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
A summary of the added project schedule is as follows:
Estimated completion date per March 2011 Schedule:
Project Awarded for Construction:
Contract Completion Date Plus Approved Extensions:
Actual Substantial Completion Date:
ENVIRONMENTAL REVIEW:
$97,551.16
96,114.83
0.00
$96,114.83
August 12, 2011
March 8, 2011
August 5, 2011
August 24, 2011
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ")
pursuant to Section 15301 (Minor alterations of existing facilities with negligible expansion of
the facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential to have a significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk will be
filing a Notice of Completion for the project as a result of this action.
Submitted by:
-p*rrStephen GCBadum
Public Works Director
Attachment: Location Map
2
Wayfinding Sign Project — Location Map
C -4040
Reference Grid
City of Newport Beach
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