HomeMy WebLinkAbout12 - Check from Friends of the LibraryCITY OF
NEWPORT REACH,
City Council Staff Report
Agenda Item No. 12
September 27, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Library Services Department
Cynthia Cowell, Library Services Director
949 - 717 -3810, ccowell @newportbeachca.gov
PREPARED BY: Kim Crawford, Department Assistant
APPROVED:
TITLE: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE
FRIENDS OF THE NEWPORT BEACH LIBRARY AND
APPROPRIATE FUNDS TO THE FY2011112 MAINTENANCE
AND OPERATIONS BUDGET.
ABSTRACT:
Library staff requests approval of a budget amendment to accept a check from the
Friends of the Newport Beach Library to improve library services and programs.
RECOMMENDATION:
Approve a Budget Amendment to increase revenue estimates by $215,500 in Account
No. 4091 -5892 (Friends of the Library Donations). Expenditure estimates will be
increased by the same amount in Division 4091 (Friends of the Library) and Division
4060 (Literacy Services).
FUNDING REQUIREMENTS:
With the approval of the recommended Budget Amendment in the amount of $215,500,
the funds will be dispersed according to expenditure accounts as indicated below:
4091 -8012 (Programming)
Programming for Central and Branches $30,000.
Programming Supplies for Crafts and Activities 2,500.
Subtotal $32,500.
September 27, 2011
Page 2
4091 -8200 (Special Department Supplies)
Binding Nautical Materials $ 7,500.
4091 -8260 (Library Materials)
New Releases
$60,000.
Children's Books
$44,000.
Popular Collection for Balboa
$25,000.
DVDs
$20,000.
Audio Books
$10,000.
Mariners General Print Collection
$ 6,000.
Music CDs
$ 4,500.
Young Adult Books
3,000.
Subtotal
$172,500.
4060 -7020 (Literacy Services)
Salaries Permanent/Part -Time $ 3,000.
Total Amount $215,500.
DISCUSSION:
A donation from the Friends of the Library in the amount of $215,500, intending to fund
the collection and programs on the Library's Wish List for FY 2011/2012, was approved
by the Library Board of Trustees on August 1, 2011. A facsimile of the original check
will be presented to City Council on September 27, 2011. The Friends mission is to
enhance the excellent services the City already supports. This gift will augment
collections at all locations. The funds will also sponsor programming for customers of
all ages.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
September 27, 2011
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
by:
Cynthia Cowell
Library Services Director
Attachments: Copy of check for $215,500 from Friends of the Newport Beach
Library.
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BUDGET AMENDMENT
2011 -12
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $215,500.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to accept a check from the Friends of the Library
to fund the Library collection and programs.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4091 5892 Library - Friends of the Library
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit
$215,500.00
Credit
Division Number
Account Number
Signed: .' < r'. ` 5- Ito— /I
Final cial Approval: Admi��nippstra f ennces Director Date
Signed: weV\ Q Tao 7.v1
Admi i ve Approval: City M ager Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
4091
Library - Friends of the Library
Account
Number
8012
Programming
$32,500.00
Account
Number
8200
Special Department Supplies
7500
Account
Number
8260
Library Materials
$172,500.00
Division
Number
4060
Library - Literacy
Account
Number
7020
Part-time Salaries
$3,000.00
Division Number
Account Number
Signed: .' < r'. ` 5- Ito— /I
Final cial Approval: Admi��nippstra f ennces Director Date
Signed: weV\ Q Tao 7.v1
Admi i ve Approval: City M ager Date
Signed:
City Council Approval: City Clerk Date