HomeMy WebLinkAbout07 - FY2011-12 Traffic Signal Rehab-Award of Contract 4841�a�WP�Rr CITY OF EWPORT REACH
cgCI FORN�T City Council Staff Report
Agenda Item No. 7
April 10, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FRONT: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Brad Sommers, Senior Civil Engineer
APPROVED: a 0,
TITLE: FY2011 -2012 Traffic Signal Rehabilitation Project — Award of
Contract No. 4841
ABSTRACT:
Staff received construction bids for the FY11 -12 Traffic Signal Rehabilitation Project and
is requesting City Council's approval to award the work to PTM General Engineering
Services. Inc.
RECOMMENDATIONS:
1. Approve the project drawings and specifications;
2. Award Contract No. 4841 to PTM General Engineering Services, Inc., for the
total bid price of $547,050 and authorize the Mayor and City Clerk to execute the
contract;
3. Establish a contingency of $55,000 (approximately 10 percent) to cover the cost
of unforeseen work; and
4. Approve Budget Amendment No. 12BA- 030 transferring $233,000 in project
savings from Account No. 7261- C3002009 to Account No. 7261- C3001007.
FUNDING REQUIREMENTS:
The Budget Amendment transfers $233,000 in projects savings in the current Capital
Improvement Program budget (Account No. 7261- C3002009) to Account No. 7261 -
C3001007 for Traffic Rehabilitation. Project savings were realized from Phase 5 of the
Traffic Signal Modernization Project.
FY2011 -2012 Traffic Signal Rehabilitation Project —Award of Contract No. 4841
April 10, 2012
Page 2
Proposed sources are as follows:
Account Description Account Number
Gas Tax 7181- C3001007
Transportation and Circulation 7261- C3001007
Proposed uses are as follows:
Vendor
PTM General Engineering
PTM General Engineering
DISCUSSION:
Amount
$ 369,050.00
$ 233,000.00
Total $ 602,050.00
Work Description
Contract $
Construction Contingency $
Total $
Amount
547.050.00
55,000.00
602,050.00
At 10:00 a.m. on March 20, 2012, the City Clerk opened and read the following bids for
the FYI 1-12 Traffic Signal Rehabilitation Project:
BIDDER
Low Steiny and Company, Inc.
2 PTM General Engineering Services, Inc.
3 California Professional Engineering, Inc.
4 Dynalectric
5 Sully - Miller Contracting Co.
6 Pro -Tech Engineering Corp.
7 J.F.L. Electric, Inc.
TOTAL BID AMOUNT
$519,236.00*
$547,050.00
$556,394.00
$576,519.00
$594,760.00
$598,875.00
$625,198.50
*As -read amount: $546,584.00
** As -read amount: $625,684.50
The apparent low bidder, Steiny and Company, Inc., had a mathematical error within
their written proposal resulting in a significant reduction from their intended construction
cost. Due to this discrepancy, Steiny and Company, Inc., withdrew their bid for this
project. Therefore, staff recommends awarding the contract to the next low bidder, PTM
General Engineering Services, Inc., for the bid price of $547,050.00. The bid amount is
approximately nine percent below the Engineer's Estimate of $596,000.00.
FY2011 -2012 Traffic Signal Rehabilitation Project —Award of Contract No. 4841
April 10, 2012
Page 3
Work for this contract includes rehabilitation of traffic signals at the following
intersections:
1. Coast Highway /Jamboree Road;
2. Jamboree Road /Ford Road- Eastbluff Drive; and
3. Superior Avenue /Placentia Avenue.
Rehabilitation of the traffic signals includes replacement of essential traffic signal
equipment and infrastructure to ensure reliability of the traffic signals. As needed,
additional improvements at these locations will include installation of ADA- compliant
curb ramps and roadway striping enhancements.
During construction of the Superior Avenue /Placentia Avenue traffic signal, protected
left -turn phasing will be added to the Eastbound and Westbound Placentia Avenue
movements. This improvement will enhance the flow of vehicles turning left from
Placentia Avenue onto Superior Avenue.
In addition to rehabilitation work at the intersections listed above, countdown LED
pedestrian signals will be installed at signalized intersections within Corona del Mar.
Intersections along Coast highway from Avocado Avenue to Poppy Avenue will also
receive these pedestrian improvements.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (for repair, maintenance
and minor alteration of existing public facilities) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted
by:
( Stephen G. Badum
Public Works Director
Attachment: A. Project Location Map