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Home My WebLink About04 - Peninsula Point Alley ReplacementAgenda Item No. 4 March 13, 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen G. Badum, Public Works Director 949 - 644 -3311, sbadum @newportbeachca.gov PREPARED BY: Frank Tran, PE APPROVED: C~ V-2kA TITLE: Peninsula Point Alley Replacement — Award of Contract No. 4627 ABSTRACT: With the final utility pole removal and completion of the utility undergrounding in the Peninsula Point neighborhood, staff now requests City Council approval to award the Peninsula Point Alley Replacement project to Hillcrest Contracting, Inc. as the final improvement phase of Assessment District 103. RECOMMENDATIONS: 1. Approve the project drawings and specifications. 2. Award Contract No. 4627 to Hillcrest Contracting for the total bid price of $1,617,335.00, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $242,665.00 (15 %) to cover the cost of unforeseen work and anticipated additional curb and gutter not included in the original contract. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for this contract. Sufficient funds will be available in the following accounts for the project: Account Description AD -103 Street Rehabilitation AD -103 Construction Contingency Water Enterprise Fund Wastewater Enterprise Fund General Fund Account Number 74103 -9804 74103 -9805 7511- C2002040 7541- C2002040 7013- C2002040 Amount $977,545.00 42,608.00 474,792.00 55,364.00 336.691.00 Total $1,887,000.00 Peninsula Point Alley Replacement — Award of Contract No. 4627 March 13, 2012 Page 2 Proposed uses are as follows: Vendor Hillcrest Contracting, Inc Hillcrest Contracting, Inc Harrington Geotechnical Various DISCUSSION: Purpose Amount Construction Contract $ 1,617,335.00 Construction Contingency 242,600.00 Geotechnical Services 24,927.00 Printing and Incidentals 2,138.00 Total: $ 1,887,000.00 At 10:00 A.M. on February 22, 2012, the City Clerk opened and read the following bids for this project: The total low bid amount is 43% lower than the Engineer's Estimate of $2,850,000. The disparity between the estimate and the actual bid prices reflect a more favorable construction market. The low bidder, Hillcrest Contracting, Inc., (Hillcrest) possesses a California State Contractors License Classification "A" as required by the project specifications. A check of Hillcrest's references indicates satisfactory completion of similar projects for other public agencies. Given the favorable project unit prices by Hillcrest, staff recommends establishing a fifteen percent (15 %) contract contingency to be included in the contract award, totaling $242,665.00. These added funds will provide an opportunity for the City to take advantage of the low unit prices to perform additional concrete curb, gutter, sidewalk and pavement rehabilitation work within the project limits. The work necessary for the completion of this contract consists of removing the existing asphalt and concrete alleys and streets, constructing new concrete alleys and street pavement, installing and upgrading corner access ramps, adjusting utilities covers to grade and performing other appurtenant and incidental items of work as required. The alley replacement included in this contract is the final work effort for the Assessment District 103 BIDDER TOTAL BID AMOUNT Low Hillcrest Contracting, Inc. $1,617,335.00 2 GSCI (Golden State) $1,709,050.00"` 3 Kalban, Inc. $1,889,355.00 4 Grigolla & Sons Const. $1,937,350.00 5 All American Asphalt $2,050,000.00 6 La Strada Contracting $2,177,777.00 7 EBS General Engineering Inc $1,293,293.00 8 Martinez Concrete, Inc. $2,541,992.00 W Bid read as $1,708,607.00 The total low bid amount is 43% lower than the Engineer's Estimate of $2,850,000. The disparity between the estimate and the actual bid prices reflect a more favorable construction market. The low bidder, Hillcrest Contracting, Inc., (Hillcrest) possesses a California State Contractors License Classification "A" as required by the project specifications. A check of Hillcrest's references indicates satisfactory completion of similar projects for other public agencies. Given the favorable project unit prices by Hillcrest, staff recommends establishing a fifteen percent (15 %) contract contingency to be included in the contract award, totaling $242,665.00. These added funds will provide an opportunity for the City to take advantage of the low unit prices to perform additional concrete curb, gutter, sidewalk and pavement rehabilitation work within the project limits. The work necessary for the completion of this contract consists of removing the existing asphalt and concrete alleys and streets, constructing new concrete alleys and street pavement, installing and upgrading corner access ramps, adjusting utilities covers to grade and performing other appurtenant and incidental items of work as required. The alley replacement included in this contract is the final work effort for the Assessment District 103 Peninsula Point Alley Replacement —Award of Contract No. 4627 March 13, 2012 Page 3 Underground Utility District. In addition, an 8 -inch drainage system will be constructed to remedy historic flooding at the sump in the middle of Alley No. 205 (between "M" Street and Channel Road, Seville Avenue and Miramar Drive). Pursuant to the Contract Specifications, the Contractor will have 100 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15301(c) (maintenance activities with negligible expansion) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Affected residents will be notified prior to the start of the project. Submitted by: �] Stepherf . Badum Publig Arks Director Attachment: A. Project Location Map I LOCATION MAP PENINSULA POINT ALLEYS REPLACEMENT PROJECT LIMITS > ®,a j CHANNEL RD. �" �\ Cg\P 112 9 I M e \ Sevi � Sr \ � Ado AVI r /2io �2 LST 4 J S? /Sr. HST. �B m ASE' NTS \ e Sr F:\ Users \PBW \Shared \Contracts \FY10 -11 \Peninsula Point Alley Replacement C- 4627\DESIGN PHASE \Location — Map.dwg